Agenda and minutes

            Resolved

            That Councillor Wainwright, Ryedale District Council be elected           Chairman of the committee for the ensuring year.

Apologies for absence were received from Councillors Griffiths, Parsons and Kenyon.

The minutes of the meeting of the North Yorkshire Audit Partnership held on 12 January 2011 were presented.

            Resolved

That the minutes of the meeting of the North Yorkshire Audit Partnership held on 12 January 2011 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

No interests were declared.

The Head of Partnership presented a report which advised Members of the financial results for the year 2010/2011.

The report presented three options for dealing with the additional reserves:

a)    Reimburse Partner Councils the additional reserves, in proportion to the reserves each holds at 31/3/2011;  

b)    Reduce the surplus by an agreed sum, and reimburse Partner Councils their share of that sum in proportion to the reserves each holds at 31/3/2011;

c)    Retain the additional reserves through to March 2012, the end of the current Partnership Agreement, as it is anticipated that there may well be additional costs arising in 2011/12 and possibly 2012/13 as the Partnership goes forward.  If at that point there continues to be additional reserves these could be reimbursed as described in b) above taking account of the financial position at 31/3/2012.

Resolved

That the Financial Report for the year 2010/2011 be received, and: -

(i)     The additional reserves above the approved level be retained to meet anticipated additional costs in 2011/2 and potentially 2012/13;

(ii)    The Statement of Accounts be approved;

(iii)   The Annual Return and Annual Governance Statement be approved and formally signed.

The Head of Partnership presented a report which outlined the Annual Return to the external auditors for 2010/11 for the Partnership.

            Resolved

(i)            That the report be received, noted and the relevant sections of the Annual Return be completed;

(ii)          That the action of the Head of the Partnership to secure appropriate internal audit arrangements be approved;

(iii)         That the return be formally approved and signed by the Partnership Board.

The Head of Partnership presented a report which advised Members of the arrangements for Risk Management within the Partnership.

            Resolved

            That the Risk Management framework and risk register be approved.

The Head of Partnership presented a report on the activities and performance of the Partnership in 2010/11.

The report covered staffing, operational issues, risk management, audit planning and external work.

            Resolved

            That the report be received.

There were no items of urgent business.

The dates for the next meeting would be the 30^th November 2011 at 2pm at Ryedale House.

The meeting closed at 12.45pm