Agenda and draft minutes

Scrutiny, Overview and Scrutiny Committee
Thursday, 13th June, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  43228

Recording: Listen to the recording

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies were received from Cllr Brackstone and Cllr Bailey.

2.

Minutes of the meeting held on 17 April 2019

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 17 April 2019 be approved and signed by the Chairman as a correct record.

 

Voting Record:

2 For

0 Against

3 Abstentions

3.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

4.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Cllr Raper declared a personal non pecuniary but not prejudicial interest in Item 7 as he is a member of Everyone Active.

5.

Chair's Announcements

Minutes:

Under this item Jos Holmes collected feedback on information requested from Everyone Active to form part of their Annual Report to the committee in July.

6.

External Audit Progress Report: 2018-19 Interim Audit Findings

Supporting documents:

Minutes:

Considered – Report of Grant Thornton.

 

The procedures between the HR service provider (North Yorkshire County Council) and the Payroll service provider (North Yorkshire County Council) on the supply of information about starters and leavers at Ryedale District Council was discussed.

 

Decision

 

That the report be noted.

 

 

Voting Record

8 For

0 Against

0 Abstentions

7.

Draft Annual Governance Statement 2018/19

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That the Draft Annual Governance Statement for 2018/19 be noted and the comments noted ahead of the final publication as part of the Statement of Accounts.

 

Ask the Chief Finance Officer to consider including in the Annual Governance Statement Climate Change and a Review of the Council Priorities as key issues.

 

 

Voting Record

8 For

0 Against

0 Abstentions

8.

Attendance at Policy Committees

Supporting documents:

Minutes:

Considered – Report of the Democratic Services Manager.

 

Decision

 

That the rota for attendance at policy committees be noted. In future years, the attendance at policy committees to be decided in alphabetical order.

 

 

Voting Record

8 For

0 Against

0 Abstentions

9.

Appointment of Corporate Governance Standards Sub-Committee

That a Corporate Governance Standards Sub-committee be established comprising any three members of the Overview and Scrutiny Committee (and one substitute) drawn from across the political groups on the Council as far as reasonably practicable.

 

Minutes:

Considered.

 

Decision

 

That Cllrs Clark, Keal and Garbutt-Moore be appointed to the Corporate Governance Standards Sub-Committee, with Cllr Raine appointed as substitute.

 

 

Voting Record

8 For

0 Against

0 Abstentions

10.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Deputy Chief Executive.

 

Decision

 

That Members:

(i)            note the progress report and the high number of PIs performing at or above target and,

(ii)          note the specific actions for the four indicators with either an amber or red status

(iii)         thank the Deputy Chief Executive for his report on the Red performance indicator

 

Voting Record

8 For

0 Against

0 Abstentions

11.

Customer complaints and compliments Q4 2018/19

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the report be noted.

 

 

Voting Record

8 For

0 Against

0 Abstentions

12.

Identification of Future Topic for Scrutiny Review

Supporting documents:

Minutes:

Considered – Report of the Chairman.

 

Decision

 

That Members feedback any further suggestions ahead of the July meeting, at which the topic will be decided.

 

 

13.

Decisions from other Committees

Policy and Resources Committee held on:

 

28 May 2019

6 June 2019 (To follow)

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the minutes of the Policy and Resources Committee on 28 May 2019 and 6 June 2019 be noted.

 

 

 

14.

O&S Forward Plan

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the forward plan be noted and the item on the ‘Implementation of the Climate Change recommendations into how Ryedale DC can contribute towards the reduction in global temperature rise’ be moved forward to the 3 October meeting.

 

 

Voting Record

8 For

0 Against

0 Abstentions

15.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 8:30pm.