Agenda and minutes

Audit, Overview and Scrutiny Committee
Thursday, 24th January, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  228

Recording: Listen to the recording

Items
No. Item

66.

Apologies for absence

Minutes:

Apologies were received from Councillor Joy Andrews and Councillor Bailey.

67.

Minutes of the meeting held on 22 November 2018

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny Committee held on 22 November 2018 be approved and signed by the Chairman as a correct record.

68.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

69.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

70.

Chairman's Announcements

Minutes:

The Chair informed members that Councillor Sanderson had resigned from the Overview and Scrutiny Committee.

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

71.

Treasury Management Statement and Investment Strategy 2019/20

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Recommendation to Council

 

That Council is recommended to approve:

(i)         Members receive this report;

           

(ii)        The Operational Borrowing Limit for 2019/20 is set at £5.5m;

 

(iii)       The Authorised Borrowing Limit for 2019/20 is set at £11m;   

 

(iv)       Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2019/20 onwards.

(v)        Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2019/20 onwards.

 

(vi)       The treasury management strategy statement 2019/20 be approved.

 

(vii)      The minimum revenue provision policy statement for 2019/20 be approved.

 

(viii)     The treasury management investment strategy for 2019/20 be approved.

 

(ix)       The prudential indicators for 2019/20 which reflect the capital expenditure plans which are affordable, prudent and sustainable be approved.

 

(x)        The Capital Strategy for 2019/20 be approved

 

 

72.

External Audit Plan 2018/19

Supporting documents:

Minutes:

Considered – Report of Grant Thornton.

 

Decision

 

That the External Audit Plan 2018/19 be agreed.

 

 

 

73.

Second Internal Audit and Counter Fraud Progress Reports 2018/19

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That:

a) The Committee note the work undertaken by internal audit and the counter fraud team in the year to date.

 

b) The committee is also asked to comment on the outcomes from the external assessment of internal audit.

 

 

74.

Internal Audit Plan 2019/20 Consultation

All committee members are asked to come to the meeting with any suggestions for specific areas to be considered for inclusion.

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

That committee members are asked to put forward any further risk areas to the Audit Manager which they believe should be considered a priority for audit in 2019/20.

 

 

75.

Annual Governance Statement Action Plan Progress Report 2018/19

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer (s151).

 

Decision

 

Councillor Clark suggested amendments to the Control Issue and Responsibility columns for the Staff Survey item in the appendix.

 

The Committee agreed to note the report (with amendments) and also the review of arrangements for completing and monitoring the statement in 2019-20 and future years.

 

 

76.

Corporate Risk Register and Action Plan

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Office (s151).

 

Decision

 

That the draft Corporate Risk Register 2019-2020 be brought to the Overview & Scrutiny Committee meeting on 14 February 2019 for further comments.

 

 

77.

Update on use of Regulation of Investigatory Powers Act 2000 (RIPA)

Supporting documents:

Minutes:

Considered – Report of the Council Solicitor.

 

Decision

 

That Members note that no application for covert surveillance has been made to the Council’s approved “Authorising Officers” and as a consequence no application to the Magistrates Court requesting approval of any such grant has been made over the last 12 months.

 

 

78.

Scrutiny Review of impact of Ryedale District Council on Climate Change - Progress Update

Supporting documents:

Minutes:

Considered – Report of the Delivery & Frontline Services Lead.

 

Decision

 

That members of the Committee note the update report and endorse the proposed timetable.

 

 

79.

O&S Committee Work Plan

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the O&S Committee Work Plan be noted.

 

 

80.

Any other business that the Chairman decides is urgent.

Minutes:

Gareth Mills, Engagement Lead at Grant Thornton invited all members of the committee to an event in February.

 

Beckie Bennett, Delivery and Frontline Services Lead informed the committee that the revised set of performance targets will be brought to a future meeting of the committee, following the completion of the Corporate Health-checks.