Agenda and minutes

Additional Ordinary Meeting, Policy and Resources Committee - Monday, 29th November, 2021 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

78.

Apologies for absence

Minutes:

There were no apologies for absence.

79.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

80.

Minutes of the Meeting held on 11 November 2021

Supporting documents:

Minutes:

Decision

 

That the minutes of the Policy and Resources Committee meeting held on 11 November 2021 be approved and signed by the Chair as a correct record, subject to an amendment to the list of Overview and Scrutiny Committee observers.

 

Voting Record

Carried by general affirmation

81.

Minutes from the Livestock Market Working Party meeting held on 9 November 2021

Supporting documents:

Minutes:

The minutes of the Livestock Market Working Party meeting held on Tuesday 9 November 2021 were received.

82.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

83.

2020/21 Statement of Accounts

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

Decision

 

Members note that all of the Statement of Accounts documents will be considered by Overview and Scrutiny (Audit) Committee on 16th December, and delegate the following tasks to the s151 Officer in consultation with the Chair of the Policy and Resources Committee and all Group Leaders (assuming there are no material changes after Audit Committee):

           approval of the 2020/21 Statement of Accounts

           authorising the signing of the annual letter of representation

           noting the External Auditors’ ISA Document

 

 

Voting Record

Carried by general affirmation

84.

Contract Renewals - Public Toilet Cleaning, Vehicle Fleet Tyres and Route Optimisation Software

Supporting documents:

Minutes:

Considered – report of the Programme Director – People and Resources

 

Decision

 

Policy and Resources Committee:

 (i)        Approves that the annual spend of £74,260 from existing budgets for a 2 year period from 1 April 2022, with the option to extend for a further 12 months, is granted for public toilet cleaning services (under Financial Regulation 13.9).

(ii)        Approves that the annual spend of £37,110 from existing budgets for a 2 year period from 1 April 2022 is granted for the supply of tyres for the vehicle fleet (under Financial Regulation 13.9).

(iii)       Approves that funding for route optimisation software at a total cost of £64,786 over 2 years is granted to be funded by existing budgets (under Financial Regulation 13.9).

(iv)       Delegates authority to the Section 151 Officer in consultation with the Chair of Policy and Resources Committee if the contract extension costs exceed the current budget annual spend for each service as there is scope within the budget to increase this slightly if needed.

 

Voting Record

Carried by general affirmation

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

85.

Ryedale's Financial Strategy 2021-25

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

This item was considered in two parts.

 

Part one:

 

Recommendation to Council

 

It is recommended that the Council note the content of Annex 1 of the report which forms the basis of the Council’s Financial Strategy and particularly that the sum of all potential proposals outlined in sections 6 (revenue) and 8 (capital), combined with meeting Government’s expectations on all councils contributing to the cost of local government reorganisations in North Yorkshire is greater than resources available.

 

Voting Record

6 For

4 Against

0 Abstentions

 

            Recorded vote

            For

            Councillors J Andrews, Arnold, Burr, Frank, Keal, Potter

Against

            Councillors Delaney, Docwra, Duncan, Graham

 

Part two:

 

Decision

 

Policy and Resources Committee:

(i)         Approves the consultation with the public as set out in Annex 2 of the report and that the consultation runs from Thursday 2nd December 2021 until Monday 10th January 2022

(ii)        Notes the cost of Local Government Reorganisation to Ryedale District Council and that some of these costs will be incurred in the 2021/22 financial year, and that a finance protocol has been drawn up which encourages the sharing of budget information with all councils in North Yorkshire.

 

Voting Record

Unanimous

 

86.

Revenue and Capital Budget Monitoring - Q2 2021/22

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

Recommendation to Council

 

It is recommended that the content of the report is noted.

 

 

Voting Record

Carried by general affirmation

87.

Council Performance - Quarter 2 2021-2022

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s. 151)

 

Recommendation to Council

 

It is recommended that the content of the report is noted.

 

 

Voting Record

Carried by general affirmation

 

88.

Any other business that the Chair decides is urgent.

Minutes:

There being no further business, the meeting closed at 8:05pm.