Agenda, decisions and minutes

Apologies for absence were received from Councillors Mrs Burr, Mrs Knaggs and Legard.

Apologies for absence were received from Councillors Mrs Burr, Mrs Knaggs and Legard.

Resolved

That the minutes of the meeting of the Policy and Resources Committee held on 29 September 2011 be approved and signed by the Chairman as a correct record.

The minutes of the meeting of the Policy and Resources Committee held on 29 September 2011 (previously circulated) were presented.

Resolved

That the minutes of the meeting of the Policy and Resources Committee held on 29 September 2011 be approved and signed by the Chairman as a correct record.

Resolved

That the minutes of the meeting of the Resources Working Party held on 22 November 2011 be received.

The minutes of the meeting of the Resources Working Party held on 22 November 2011 (previously circulated) were presented.

Resolved

That the minutes of the meeting of the Resources Working Party held on 22 November 2011 be received.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman report that there were no items of urgent business to be considered at the meeting.

The Chairman report that there were no items of urgent business to be considered at the meeting.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

No declarations of interest were received.

No declarations of interest were received.

Resolved

That the report be noted.

The Head of Transformation submitted a report (previously circulated), which detailed progress with delivering the Council Plan.

Members queried the national increase in homelessness and whether there had been a corresponding increase in Ryedale. Members were advised that a written answer would be provided to the Committee.

Resolved

That the report be noted.

Resolved

(i)        That the report be received

(ii)     That the current investments and performance in 2011/2012 be noted.

The Corporate Director (s151) presented a report (previously circulated), which reported on treasury management activities to date for 2011/12 and updated Members on current investments in accordance with the Chartered Institute of Public Finance (CIPFA) Code of Practice on Treasury Management (the Code).

Resolved

(i)        That the report be received

(ii)     That the current investments and performance in 2011/2012 be noted.

Resolved

             i.             That the report be received; and

            ii.             A three year renewal of the contract for the Council’s banking services with Nat West be agreed.

The Corporate Director (s151) presented a report (previously circulated), which presented new banking terms for consideration by Members.

Resolved

             i.             That the report be received; and

            ii.             A three year renewal of the contract for the Council’s banking services with Nat West be agreed.

Resolved

That the report be noted.

The Corporate Director (s151) presented a report (previously circulated), which presented a revenue budget monitoring report for 2011/2012.

Resolved

That the report be noted.

Resolved

That a consultation with Parish Councils on the following principles be approved:-

Where Parish Councils did not wish to retain responsibility for the maintenance of closed churchyards that Council:-

(a)          Agrees that a special expense be charged to cover Ryedale District Council’s annual maintenance and administration costs in the event of any parish determining that it does not wish take responsibility for maintenance of a closed churchyard in its parish and passes this to Ryedale District Council;

(b)          Agrees that a special expense charge be made to cover costs henceforth for closed churchyards which have already transferred to this Council;

(c)          Consider whether they would wish to see an upper annual limit to any special expense charge levied for closed churchyards, and if so determine at what level they would wish this to be set.

The Council Solicitor and Monitoring Officer and the Corporate Director (s151) submitted a report (previously circulated) which examined the current procedure for the maintenance of closed churchyards by Ryedale District Council and considered consultation on a proposed new method of financing related works in the future.

It was agreed by Members that this item did not meet the criteria for a Part B item and that it should have been considered in Part A of the agenda.

Resolved

That a consultation with Parish Councils on the following principles be approved:-

Where Parish Councils did not wish to retain responsibility for the maintenance of closed churchyards that Council:-

(a)          Agrees that a special expense be charged to cover Ryedale District Council’s annual maintenance and administration costs in the event of any parish determining that it does not wish take responsibility for maintenance of a closed churchyard in its parish and passes this to Ryedale District Council;

(b)          Agrees that a special expense charge be made to cover costs henceforth for closed churchyards which have already transferred to this Council;

(c)          Consider whether they would wish to see an upper annual limit to any special expense charge levied for closed churchyards, and if so determine at what level they would wish this to be set.

Resolved

That the following following fees and charges exceptions be approved;

             i. No increase in Local Land Charge fees.

            ii. No increase in Development Management Discretionary Charges.

           iii. No increase in Street Naming & Numbering Charges.

The Head of Planning presented a report (previously circulated), which set out the proposed fees and charges for 2012/13 for those services delivered which are recommending charges outside the parameters set by Full Council.

Members queried who was responsible for the repair of street signs that had been damaged by vandalism. It was agreed that the Head of Planning would provide a written reply to the Committee.

Resolved

That the following fees and charges exceptions be approved;

             i. No increase in Local Land Charge fees.

            ii. No increase in Development Management Discretionary Charges.

           iii. No increase in Street Naming & Numbering Charges.

Resolved

That Council be recommended to approve the adoption of the Oswaldkirk Conservation Area Assessment and Management Plan as a Supplementary Planning Document.

The Head of Planning submitted a report (previously circulated), which presented for Members consideration, the Oswaldkirk Conservation Area Appraisal and Management Plan and to approve it for adoption as a Supplementary Planning Document (SPD).

Members queried the cost of the production of the Plan and it was agreed that the Head of Planning would provide a written estimated figure to the Committee.

Resolved

That the Oswaldkirk Conservation Area Assessment and Management Plan be adopted as a Supplementary Planning Document.

There being no items of urgent business, the meeting closed at 7.20 p.m.