Agenda and draft minutes

Additional Ordinary Meeting, Policy and Resources Committee
Wednesday, 23rd October, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  43476

Items
No. Item

59.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Arnold – Councillor Raper substituted, Councillor Riby – Councillor Burr substituted and Councillor Frank.

60.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The following interests were declared:

 

Councillor Burr declared a personal pecuniary but prejudicial interest in item 7 as the owner of a car park.

 

Councillor Delaney and Councillor Thackray declared a personal pecuniary but prejudicial interest in item 8 as Trustees of the Milton Rooms.

61.

Minutes

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting of the Policy and Resources Committee held on 26 September 2019 be approved and signed by the Chairman as a correct record.

 

Voting record

7 For

2 Abstentions

62.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

The Chairman had one item of urgent business to consider the report of the Deputy Chief Executive relating to the request to lease office space at Ryedale House.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

63.

Nominations to Local Plan Working Party

Independent Group nominations

Representative:  Councillor P Andrews

Substitute:  Councillor Burr

 

Liberal Group nominations

To be decided

 

Minutes:

Decision

 

That the following Members and substitutes be appointed to the Local Plan Working Party for the ensuing year, until such time as new appointments are made.

 

Independent Group Members

Representative:  Councillor P Andrews

Substitute:  Councillor Burr

 

Liberal Group Members

Representative:  Councillor Wass

Substitute:  Councillor J Andrews

 

Voting record

Unanimous

64.

Appointment of the Car Parking Working Party

Supporting documents:

Minutes:

Considered – report of the Democratic Services Manager

 

Decision

 

That the following members and substitutes be appointed to the Car Parking Working Party for the ensuing year, until such a time as new appointments are made:

 

Chairman of Policy and Resources Committee

Councillor Duncan

 

Conservative Group Members

Representative:  Councillor Delaney

Substitute:  Councillor Docwra

 

Liberal Group Members

Representative:  Councillor J Andrews

Substitute:  Councillor Wass

 

Liberal Democrat Members

Representative:  Councillor Keal

Substitute:  Councillor Mason

 

Ryedale First Independent Members

Representative:  Councillor Frank

Substitute:  Councillor Raper

 

Independent Group Members

Representative:  Councillor P Andrews

Substitute:  Councillor Riby

 

Voting record

Unanimous

65.

Appointment of the Milton Rooms Working Party

Supporting documents:

Minutes:

Considered – report of the Democratic Services Manager

 

Decision

 

That the following Members be appointed to the Milton Rooms Working Party for the ensuing year, until such a time as new appointments are made.

 

Appointed Members

Councillor Duncan

Councillor King

Councillor Raper

Councillor J Andrews

Councillor Wass

Councillor Burr

 

Voting record

8 For

1 Against

 

Decision

 

That Members note the appointment of the Director of Economic Development, Business and Partnerships to the Milton Rooms Working Party as a non-voting member.

 

Voting record

8 For

1 Against

PART 'B' ITEMS - MATTERS REFERRED TO FULL COUNCIL

66.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 10 as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972.

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

Minutes:

Resolved

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

 

Voting record

Unanimous

67.

Eden Camp Business Park Food Enterprise Zone

Minutes:

Considered – report of the Director of Economic Development, Business and Partnerships.

 

It was proposed by Councillor Duncan and seconded by Councillor Delaney that Council be recommended to approve:

           

That Ryedale District Council:

 

(1)        Does not take a direct, investment role in the construction of a new livestock market, nor in the development of the Eden Business Park;

(2)        Supports the retention of a livestock market facility in the district and the development of the Eden Business Park;

(3)        Engages with and supports partners to create viable proposals that can be delivered on a commercial basis.

 

Councillor Thackray proposed and Councillor Burr seconded the following amendment:

 

Add:

 

(4)        That a working party be set up comprising members of the P&R committee, and other interested members, to ensure that members have a detailed input, and a member-led plan re the Malton Livestock Market / Eden Camp Business Park.

 

Upon being put to the vote, the amendment was lost.

 

Recorded vote

For

Councillors Burr and Thackray

Against

Councillors Duncan, Delaney, Docwra and King

Abstain

Councillors J Andrews, Raper and Wass

 

Recommendation

 

That Ryedale District Council:

 

(1)       Does not take a direct, investment role in the construction of a new livestock market, nor in the development of the Eden Business Park;

(2)       Supports the retention of a livestock market facility in the district and the development of the Eden Business Park;

(3)       Engages with and supports partners to create viable proposals that can be delivered on a commercial basis.

 

Recorded vote

For

Councillors Duncan, Delaney, Docwra and King

Against

Councillors Burr and Thackray

Abstain

Councillors J Andrews, Raper and Wass

68.

Exempt information

Minutes:

Resolved

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

 

Voting record

Unanimous

69.

Any other business that the Chairman decides is urgent.

Minutes:

Request to lease office space at Ryedale House

 

The reason for urgency was the need for a decision ahead of a forthcoming board meeting which would agree the lease.

 

Considered – report of the Deputy Chief Executive

 

Councillor Duncan proposed and Councillor Raper seconded the recommendation at 2.1(a) of the report.

 

Councillor Duncan proposed and Councillor Docwra seconded the following amendment:

 

Add

 

(b)       The Council’s contribution to the reconfiguration work to be capped at £10,000, with a full breakdown of costs and a floor plan to be presented to Policy and Resources.

 

Upon being put to the vote the amendment was passed.

 

Voting record

6 For

3 Abstentions

 

Councillor J Andrews proposed and Councillor Wass seconded the following amendment:

 

            That this item be Part B

 

Upon being put to the vote the amendment was lost.

 

Voting record

2 For

5 Against

2 Abstentions

 

Decision

 

a)     A 10 year lease for office space at Ryedale House, with a break at 5 years or to align with a new PSH, is offered as detailed in the report.

b)     The Council’s contribution to the reconfiguration work to be capped at £10,000, with a full breakdown of costs and a floor plan to be presented to Policy and Resources.

 

Voting record

7 For

2 Abstentions

 

 

There being no other business, the meeting closed at 8:45pm.