Agenda and draft minutes

Policy and Resources Committee
Thursday, 26th September, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

46.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor King, Councillor Garbutt Moore substituted and Councillor Riby, Councillor Burr substituted.

47.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Delaney declared a personal non pecuniary but not prejudicial interest in Item 9 as the Council’s representative on the Milton Rooms Management Committee. Councillor Thackray declared a personal non pecuniary but not prejudicial interest in Item 9 as a Trustee of the Milton Rooms Community Trust.

48.

Minutes

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting of the Policy and Resources Committee held on 25 July 2019 be approved and signed by the Chairman as a correct record subject to the addition of Apologies for Absence.

 

Voting record

7 For

3 Abstentions

49.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

50.

Appointment of Appointments Sub Committee

Supporting documents:

Minutes:

Considered – report of the Democratic Services Manager

 

Decision

 

(i)     That the draft terms of reference attached as Appendix 1 of the report be approved;

 

(ii)    That the following Members and substitutes to the Sub-Committee be appointed, for the ensuing year, until such time as new appointments are made, on a politically proportional basis, as outlined in paragraph 6.2 of the report;

 

 

Member

Substitute

Conservative

Duncan

Graham

Delaney

Ryedale First Independent

Arnold

Frank

Liberal

Clark

Wass

Independent

Thackray

 

 

(iii)   That the Senior Management Contracts Working Party be disbanded.

 

Voting record

Unanimous

51.

Appointment of Local Plan Working Party

Supporting documents:

Minutes:

Considered – report of the Democratic Services Manager

 

Decision

 

(i)         That the terms of reference attached as Appendix 1 of the report be approved;

 

(ii)        That the following Members and substitutes be appointed to the Working Party for the ensuing year, until such time as new appointments are made.

 

 

Member

Substitute

 

Chairman of Policy and Resources Committee

 

 

Chairman of Planning Committee

 

Conservative

Dowcra

Delaney

Ryedale First Independents

Windress

Frank

Liberal

tbc

tbc

Independent

tbc

tbc

Lib Dem

Mason

Keal

 

Voting record

6 For

3 Against

1 Abstention

52.

Review of Enforcement Including Dog Related Duties

Supporting documents:

Minutes:

Considered – report of the Head of Customer Services (Interim)

 

Decision

 

(i)     That the findings of the dog warden review be noted.

 

(ii)    That the next stage of the enforcement review be carried out to address the issues raised, which includes a corporate Enforcement Plan detailing clearly and publicly Ryedale District Council’s intended approach to enforcement.

 

(iii)   That prior to a recommendation to the Head of Paid Service that the Council employs, on a trial basis, a team of dedicated neighbourhood officers to undertake a range of enforcement functions which should include dog-related issues, more information is provided on the exact nature of the proposed role and ensure that the dog warden function is central to the role.

 

(iv)   That a further report be brought to Committee considering the Dog Warden role in relation to other Council functions, further information from partners, costs of equipment and other resources including salaries before a recommendation is made to Full Council.

 

Voting record

Unanimous

53.

Milton Rooms, Malton

Supporting documents:

Minutes:

Considered – report of the Director for Economic Development, Business and Partnerships.

 

Decision

 

(i)            Create a Member and officer working party

 

(ii)           This working party to research successful local community venues

 

(iii)          Arrange meetings with the trustees of these venues

 

(iv)         Co-opt to the working party whatever expertise the party deems useful

 

(v)          Report back to Policy and Resources Committee at the meeting to be held on 6 February 2020.

 

Voting record

Unanimous

54.

Exempt information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 10 as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972.  

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Minutes:

Resolved

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

 

Voting record

8 For

1 Against

1 Abstention

55.

Eden Camp Business Park Food Enterprise Zone

Minutes:

Considered – report of the Director for Economic Development, Business and Partnerships

 

Decision

 

That;

 

(i)     The principles of the proposed scheme be noted

 

(ii)    That a decision be deferred to the next meeting of the Policy and Resources Committee and that further supporting information be provided to the Committee.

 

Voting record

8 For

2 Abstentions

56.

Brexit Preparedness

Supporting documents:

Minutes:

Considered – report of the Director for Economic Development, Business and Partnerships

 

Decision

 

That;

 

(i)     The contents of the report be noted

 

(ii)    Further updates be provided in due course

 

Voting record

8 For

2 Abstentions

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

57.

Financial Strategy 2020-2024

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation

 

(i)     The Council be asked to note and approve the content of sections 6, 7, 8, 9 and 10 of the report, which will form the basis of the Council’s Financial Strategy. The contents are also summarised in Appendix 12.2

 

(ii)    Members be also asked to note the proposed timetable for engagement and consultation as set out in section 10

 

Voting record

Unanimous

58.

Any other business that the Chairman decides is urgent.

Minutes:

There being no items of urgent business, the meeting closed at 9:30 pm.