Agenda and draft minutes

Policy and Resources Committee
Thursday, 6th June, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

7.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Riby, Councillor Burr substituted and Councillor Frank, Councillor Raper substituted.

8.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillors Burr and Duncan declared personal, non-pecuniary but not prejudicial interests in Item 9 as members of North Yorkshire County Council.

9.

Minutes

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting of the Policy and Resource Committee held on 28 May 2019 be approved and signed by the Chairman as a correct record.

10.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):

 

To determine whether the Council submits an Expression of Interest to host a start or finish of a future edition of the Tour de Yorkshire Cycle Race, by 14 June 2019.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

11.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Deputy Chief Executive

 

Decision

 

(i) That the progress report and the high number of PIs performing at or above target be noted and

 

(ii) That the specific actions for the four indicators with either amber or red status be noted.

 

Voting record

Unanimous

12.

Appointment of Working Parties and Sub Committees

Supporting documents:

Minutes:

Considered – Report of the Chief Executive

 

Decision

 

(i)  That the following members and substitutes be appointed to the following Working Parties/Sub-Committees for the ensuing year, until such time as new appointments are made:

 

Senior Management Contracts Working Party / Appointments Sub-Committee

2 Conservative Members: Councillors Duncan and Goodrick

Substitutes: Councillor Delaney

1 Ryedale First Independent Member: Vacant

Substitutes: Vacant

1 Liberal Member: Councillor Clark

Substitutes: Councillor J Andrews

1 Independent Member: Vacant

Substitutes: Vacant

1 Liberal Democrat: Vacant

Substitutes: Vacant

 

Grants Working Party

2 Conservative Members: Councillors Garbutt Moore and King

Substitutes: Councillor Docwra

1 Ryedale First Independent Member: Councillor Arnold

Substitutes: Councillor Frank

1 Liberal Member: Councillor Clark

Substitutes: Councillor J Andrews

1 Independent Member: Councillor Thackray

Substitutes: Councillor Riby

 

Sub Committee – Appeals Panel

3 named Members: Councillors Arnold, Clark and Graham

Substitutes:

Conservative: Councillor Goodrick

Ryedale First Independent: Councillor Raper

Other: Councillor  Potter

 

In the absence of any of these Members and substitutes, the panel to consist of 3 Members (1 Conservative, 1 Ryedale First Independent, 1 Other) to be appointed by the Chief Executive in consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman. The panel to meet as and when required.

 

Constitution Working Party

Chairman of Council and Group Leaders.

 

(ii) That the Terms of Reference for the above working parties and sub-committees of the Policy and Resources Committee be approved.

 

Voting record

Unanimous

13.

Exempt information

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for consideration of Appendix 2 of Item 8 and for consideration of Item 9 as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act as the information provided relates to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

Resolved

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for consideration of Appendix 2 of Item 9 and for consideration of Item 10 as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act as the information provided relates to the financial or business affairs of any particular person (including the authority holding that information).

 

Voting record

Unanimous

14.

Malton to Pickering Cycle Route Funding Award

Supporting documents:

Minutes:

Considered – Report of the Programme Director for Economic Development, Business and Partnerships

 

Decision

 

(i)  That officers be authorised to accept the funding offer and enter into a funding agreement with the Rural Payments Agency.

 

(ii) That the procurement of consultants and contractors to deliver the project be approved.

 

Voting record

Unanimous

15.

Affordable Housing

Supporting documents:

Minutes:

Considered – Report of the Programme Director for Economic Development, Business and Partnerships.

 

Decision

 

(i) That the purchase of the Railway Tavern, Norton from Commuted Sum funding, in the sum of £160,000 plus legal fees of approximately £500-£1,000 be approved.

(ii) That Officers undertaking further feasibility work to assess options for the refurbishment and conversion to 7 x 1 bedroom self-contained flats including the procurement of the relevant consultants be approved.

(iii) That a budget of approximately £30,000 from commuted sums, in order to undertake the feasibility work e.g. Architect, Quantity Surveyor, Structural Engineer and Asbestos Survey etc. These fees will be accounted for within Total Scheme Costs (Land, Works and Fees), when applying for the relevant grants from Homes England (HE) be approved.

(iv) That an application for an exemption from the requirement to hold a Housing Revenue Account be approved.

 

Voting record

Unanimous

16.

Livestock Market update

Supporting documents:

Minutes:

Considered – Report of the Programme Director for Economic Development, Business and Partnerships

 

Decision

 

(i) That the feasibility work completed to this point be noted.

 

(ii) That additional work to be undertaken (as set out at s.7.3 of the report), that Officers be advised upon any further assessments that may be required and that a further report to be brought back to Policy and Resources Committee for consideration as soon as possible be agreed.

 

Voting record

Unanimous

17.

Any other business that the Chairman decides is urgent.

Supporting documents:

Minutes:

Considered – Report of the Programme Director for Economic Development, Business and Partnerships

 

Decision

 

That the Council does not support submitting an Expression of Interest to host a Start/Finish of a future edition of the Tour de Yorkshire.

 

Voting record

9 For

1 Abstention

 

There being no other business, the meeting closed at 9.35 pm.