Agenda and minutes
PDF 80 KBVenue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions
Contact: Will Baines
Recording: Listen to the recording
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Apologies for absence Minutes: Apologies were received from Councillor Legard. |
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Minutes of the meeting of the Policy and Resources Committee held on 19 June 2014 Supporting documents: Minutes: Decision
That the minutes of the meeting of the Policy and Resources Committee held on 19 June 2014 be approved and signed by the Chairman as a correct record.
Voting record 6 votes for 2 abstentions
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Minutes of the meeting of the Commissioning Board held on 20 March 2014 Supporting documents: Minutes: Decision
That it be requested that the recording for the Commissioning Board held 23 January 2014 minute no.40 be checked as it was agreed that this minute would be revised to include amendments and corrections on the leisure specification.
That the minutes for Commissioning Board 20 March 2014 be reviewed and brought back for approval following this work.
Voting record 3 votes for 2 votes against 3 abstentions
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Minutes of the Community Grants Working Party held on 15 September 2014 Supporting documents: Minutes: Decision
That the recommendations in the minutes of the meeting of the Community Grants Working Party held on 15 September 2014 be approved.
Voting record 4 votes for 3 abstentions
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Minutes of the Resources Working Party held on 11 September 2014 Supporting documents: Minutes: Decision
That the recommendations in the minutes of the meeting of the Resources Working Party held on 11 September 2014 be approved.
Voting results 5 votes for 4 abstention
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Minutes of the Constitution Working Party held on 21 August 2014 Supporting documents: Minutes: Decision
That the recommendations in the minutes of the Constitution Working Party held on 21 August 2014 be approved.
Vote – unanimous
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business. |
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest. |
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Statement of Accounts 2013 - 2014 Supporting documents:
Minutes: Considered – Report of the Finance Manager (s151).
Decision
Approve the Statement of Accounts 2013-2014 including the annual governance statement and authorise the Finance Manager (s151) to sign the letter of representation.
Voting record 9 for |
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Delivering the Council Plan Supporting documents: Minutes: Considered – Report of the Chief Executive
Decision
That the report be noted.
That the Resources Working Party review performance indicators and bring forward suggestions for changes.
No vote taken on this item. |
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Treasury Management Monitoring Report Supporting documents: Minutes: Considered – Report of the Finance Manager (s151)
Decision
That the report be received.
Voting record 9 votes for |
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Appointment of substitutes for Resources Working Party Minutes: Members were appointed as substitutes to the following Resources Working Party.
Conservatives Councillors Hope, Bailey and Hicks
Liberal Democrats Councillor Mrs Shields
Liberals Councillor Woodward
Independents Councillors Wainwright and Maud |
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Constitutional Changes: Electronic submission of Notices on Motion and revision of deadlines for questions on notice Supporting documents: Minutes: Exempt Information
Resolved
That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), that the public be excluded from the meeting for part of this item as there would be a likely disclosure of exempt information.
Decision
That a report be presented to Constitution Working Party on financial delegations to committees
Recommendations to Council
That Council is recommended to approve:
(i) The addition of the wording shown in italics below to Council Procedure Rule 11.1:
Except for motions which can be moved without notice under Rule 12, written notice of every motion, signed by at least two Members, must be delivered to the proper officer not later than 5pm, eight working days before the date of the meeting. These will be entered in a file open to public inspection.
Written notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address .
(ii) The addition of the wording shown in italics below to Council Procedure Rule 14.1:
A motion or amendment to rescind a decision made at a meeting of Council within the past six months cannot be moved unless the notice of motion is signed by at least one quarter of the whole number of Members of the Council.
Such notice of motions may be given by email, from a ryedale.gov.uk email address. Signatures are not required in these instances but consent must be received from each Member who has put their name to the motion by e mail from a ryedale.gov.uk email address.
(iii) The addition of the wording shown in italics below to Council Procedure Rule 10.4:
A Member may only ask a question under Rule 10.2 or 10.3 if either:
(a) he/she has given notice in writing of the question to the Proper Officer not later than 5pm, eight working days before the date of the meeting;or
(b) the question relates to an urgent matter, he/she has have the consent of the chairman to whom the question is to be put and the content of the question is given to the Proper Officer by 12 noon on the day of the meeting. An urgent matter must be one which the Member could not have reasonably known about eight working days before the date of the meeting and which must be dealt with before the next ordinary meeting of Council.
Voting record 7 votes for 1 vote against 1 vote abstain |
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Budget Strategy Supporting documents:
Minutes: Considered – Report of the Finance Manager (s151)
Recommendations to Council
That Council is recommended to approve the following strategy for the preparation of the 2015/2016 budget.
i. Proposals to be brought forward for a 1.99% increase in Council tax;
ii. Increases in fees and charges to be 3.5% - 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommend above or below this figure to be considered by the relevant policy committee, with a report on fees and charges to include information on all increases over 1% over the last four years.
iii. Efficiencies to be maximised; and
iv. The use of New Homes Bonus in line with the medium term financial plan
Voting record 6 votes for 3 votes against |
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Any other business that the Chairman decides is urgent. Minutes: There being no other business, the meeting closed at 8.15pm |