Agenda and minutes

To elect a Chairman of the Council for the ensuing year.

It was moved by Councillor Knaggs and seconded by Councillor Raper that Councillor S Arnold be elected Chairman of the Council for the ensuing year.

             RESOLVED

             That Councillor S Arnold be elected Chairman of the Council for the ensuing year until his successor becomes entitled to act as Chairman.

Councillor Arnold thereupon took the Chair, having first made the Declaration of Acceptance of Office as Chairman of Ryedale District Council, and thanked Members for his election.

The Chairman proposed and Councillor Raper seconded a vote of thanks to Lt Col Hemesley.

Upon being put to the vote the motion was carried.

The Chairman then thanked the retiring Chairman, Lt Col Hemesley, for the efficient, able and courteous manner in which he had carried out his duties and upheld the dignity of the office of Chairman of the Council during the past year.  The Chairman reported that Lt Col Hemesley had been an excellent ambassador for Ryedale and had set a remarkably high standard in carrying out his duties, and highlighted the excellent work he had done for his charities.  The Chairman concluded by presenting a Past Chairman’s Badge to Lt Col Hemesley.

Lt Col Hemesley responded and thanked his Chaplains, Reverend Quentin Wilson and Father Tim Bywater, and Members and Officers of the Council for their support during his term of Office as Chairman of the Council.

Mrs Hemesley then invested Councillor Mrs Arnold with the Chairman’s Consort’s chain and badge of office.  Councillor Mrs Arnold presented Mrs Hemesley with a gift.

To appoint a Vice Chairman of the Council for the ensuing year.

It was moved by Councillor Bailey and seconded by Councillor Knaggs that Councillor Mrs Cowling be appointed Vice Chairman of the Council for the ensuing year.

            Resolved

            That Councillor Mrs Cowling be appointed Vice Chairman of the Council for the ensuing year.

Having first made the Declaration of Acceptance of Office, as Vice Chairman of the Council, Councillor Mrs Cowling thanked Members for her appointment.  The Chairman then invested Councillor Mrs Cowling with the Vice Chairman’s Chain and Badge of Office.  Councillor Mrs Cowling announced that her consort was to be her husband Mr Ken Taylor.  The Chairman then invested Mr Taylor with the Vice Chairman’s consort’s chain and badge of office.

Apologies for absence were received from Councillors Acomb, Mrs Denniss, Mrs Hopkinson and Legard.

The minutes of the last Annual Meeting of Council held on 20 May 2010 (previously circulated) were presented

            Resolved

That the minutes of the last Annual Meeting of Council held on 20 May 2010 as submitted be endorsed.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there were no items of urgency to report by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

There were no declarations of interest.

To receive any announcements from the Chairman and/or the Head of Paid Service:

(a)       Chairman’s Chaplain

(b)       Civic Sunday

(c)       Chairman’s Charities

The Chairman announced:

(a)     That his Chaplain was to be Reverend Emison

(b)     That the Civic Service was to be held at Helmsley Methodist Chapel on a date to be announced

(c)     That his Charities for the year were to be a local Marie Curie Charity and a Scout & Guide Charity, further details were to be announced at a later date.

In accordance with the Council Constitution (Part 4 – Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and appoint a Deputy Leader of the Council for the ensuing year.  It follows from the wording of the Constitution that Council can decline to make these appointments.

It was reported that in accordance with the Council Constitution (Part 4 - Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and a Deputy Leader of the Council for the ensuing year. 

It was proposed by Councillor Mrs Cowling and seconded by Councillor Mrs Frank that Ryedale District Council elect a Leader of the Council for the ensuing year.

Upon being put to the vote the motion was carried.

It was proposed by Councillor Mrs Cowling seconded by Councillor Mrs Frank that Councillor Knaggs be elected Leader of the Council.

Upon being put to the vote the motion was carried.

It was moved by Councillor Mrs Cowling and seconded by Councillor Mrs Frank that Ryedale District Council does not appoint a Deputy Leader for the ensuing year.

Upon being put to the vote the motion was carried.

             Resolved

(a)  That a Leader of the Council be appointed

(b)  That Councillor Knaggs be appointed Leader of the Council for the ensuing year

(c)  That a Deputy Leader of the Council be not appointed.

(a)     Committees for 2011/2012

(b)     The Allocation of Seats on Committees Between Political Groups and the Appointment of Members to Committees

(c)     The Appointment of Chairmen and Vice Chairmen of Committees

The Chief Executive submitted a report (previously circulated) which detailed the following:

A.   Committees for 2011-2012

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A of the report.  

B.   The allocation of seats on Committees between political groups and the appointment of Members to Committees

       Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

       The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

The terms of reference of the Policy & Resources Committee, Commissioning Board, Licensing Committee, Overview & Scrutiny Committee and the Standards Committee were those as set out in Part 3 of the Council’s Constitution.

       Members then considered the recommendations in the report.

       Recommendation 1

       With reference to recommendation (1) it was moved and seconded that the Council’s Committees be those as specified in Annex A to the report.  Upon being put to the vote the motion was carried.

       Recommendation 2

With reference to recommendation (2) of the report it was moved and seconded that the size of the Council’s Committees be as specified in Annex A to the report.

Upon being put to the vote the motion was carried.

       Recommendation 3

With reference to recommendation (3) of the report, it was moved and seconded that the Council divide Committee seats between political groups in accordance with the allocation shown at annex A to the report. 

An amendment was moved by Councillor Mrs Burr and seconded by Councillor Mrs Shields, that Annex A (part 1) of the report be amended as follows: the Liberal Democrat group be allocated one seat on Policy & Resources Committee and that the allocation of one seat on the Commissioning Board be deleted, and that the ungrouped Member be allocated a seat on the Commissioning Board and Licensing Committee, and that the allocation of one seat to the ungrouped Member on the Policy & Resources Committee be deleted.

Members requested that a recorded vote be undertaken.

Recorded vote:

For the amendment

Councillors Bailey, Mrs Burr, Clark, Mrs Cowling, Cussons, Mrs Frank, Fraser, Mrs Goodrick, Hawkins, Hicks, Hope, Ives, Knaggs, Mrs Knaggs, Maud, Raper, Richardson, Mrs Sanderson, Mrs Shields, Wainwright, Walker, Ward, Windress and Woodward (24)

Against the amendment

Councillor Andrews

Abstention

Councillor Arnold

The amendment was, therefore, carried.  Upon being put to the vote the motion as amended was carried.

Recommendation 4

Annex B, which set out the nominations to Committees received from the Conservative, Independent and Liberal Democrat Groups was circulated at the meeting.  The Liberal Group nominations were received and reported at the meeting.

The Liberal Group had been allocated 2 seats on the Planning Committee, Councillor Clark reported that  ...  view the full minutes text for item 10.

To consider the appointment or nomination of representatives to serve on outside organisations for the forthcoming municipal year 2011/2012. 

The attached list shows the representatives appointed for 2010/2011, where vacancies have arisen since May 2010, these are shown in bold print.

Members considered a list of outside organisations and the appointment or nomination of representatives to serve on the various bodies.

             Resolved

That the appointment or nomination of representatives to serve on outside organisations be as indicated in Annex B to these minutes.

To consider the appointment of Member Champions for 2011/2012.

A list of the current appointments was submitted for consideration.

Resolved

(a)     That the following subjects be deleted from the list:

·      Property

·      Housing Benefits

·      Heritage

·      Risk

(b)     That E-government be re-named ‘IT’ and that Sport & Leisure be re-named ‘Sport & Physical Recreation’

(c)     That Member Champions be appointed as follows:

          Subject/Service                                                Member

          Children & Young People                                Councillor Mrs Sanderson

          IT                                                                         Councillor Ives

          Older People/Adult Safeguarding                  Councillor Mrs Knaggs

          Equalities                                                          Vacancy

          Staff Issues                                                        Councillor Mrs Burr

          Waste Management                                         Councillor Mrs Cowling

          Parish/Town Councils                                      Councillor Acomb

          Sport & Physical Recreation                           Councillor Fraser

          Health & Safety Enforcement                          Councillor Hope

NB Councillors Clark, Richardson, Ward, Woodward and Walker recorded their votes against the decision to delete the role of Housing Benefits Champion.

There being no urgent business, the Chairman declared the meeting closed at 6.10 pm.