Agenda and minutes

Adjourned at 11:35pm and reconvened for 10 December 2020 at 6:30pm, Council
Thursday, 3rd December, 2020 6.30 pm

Venue: Virtual Meeting

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

20.

Apologies for absence

Minutes:

There were no apologies for absence.

21.

Public Question Time

Minutes:

There were no public questions.

22.

Minutes of Previous Meetings

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 10 September 2020, the Extra-Ordinary Meeting of Council held on 2 November 2020 and the Extra-Ordinary Meeting of Council held on 5 November 2020 were presented.

 

            Resolved

 

That the minutes of the Ordinary Meeting of Council held on 10 September 2020, the Extra-Ordinary Meeting of Council held on 2 November 2020  and the Extra-Ordinary Meeting of Council held on 5 November 2020 be approved and signed by the Chairman as a correct record.

 

The resolution was carried by general affirmation.

23.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business, to note the Policy and Resources Committee decision in relation to the budget to bring full LGR proposals to completion.

24.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chairman advised that the declarations of all members of North Yorkshire County Council would be taken as given.

 

Councillor King declared a personal non-pecuniary interest in item 13 (Appointment of a Representative to the Milton Rooms Management Committee) as the Chair of the Milton Rooms Trustees.

 

Councillor Burr declared a personal, pecuniary and prejudicial interest in item 11a (Motion on Notice proposed by Councillor Duncan and seconded by Councillor Arnold) as an owner of commercial properties in Ryedale.

 

Councillor Mason declared a personal pecuniary and prejudicial interest in item 11a (Motion on Notice proposed by Councillor Duncan and seconded by Councillor Arnold) as a shop owner in Malton.

 

Councillor Cleary declared a personal non-pecuniary interest in item 17 (Financial Support for Continued Leisure Provision in Ryedale) as the Member Champion for Sport and Physical Recreation.

 

Councillor Raine declared personal pecuniary and prejudicial interests in item 11a (Motion on Notice proposed by Councillor Duncan and seconded by Councillor Arnold) and item 17 (Financial Support for Continued Leisure Provision in Ryedale) as Principal of Kirkham Henry Community Interest Company in Malton.

 

Councillor J Andrews declared a personal pecuniary and prejudicial interest in item 11a (Motion on Notice proposed by Councillor Duncan and seconded by Councillor Arnold) as the owner of a commercial premises in Pickering.

25.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minutes:

On behalf of the Council, the Chairman offered condolences and sincere sympathy following the recent passing of Ed Jowitt, who served on Ryedale District Council between 2015 and 2019.  A minute of silence was held in Mr Jowitt’s memory.

26.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

Minutes:

To Councillor Duncan, Leader of the Council, from Councillor Frank:

 

“Please can the Leader advise whether there has been any progress in respect of the cattle market project?”

 

Councillor Duncan, Leader of the Council, replied:

 

“Thank you, Councillor Frank, for that question. As we know, the future of the livestock market in Malton is of interest to many members of the council and also to the farming economy in general. What I would say is that unfortunately, our officers have not been able to undertake any proactive work in recent months towards the livestock market project. As I hope Councillor Frank and other members will understand, clearly our officers have been under tremendous pressure responding to the impacts of the COVID-19 situation. I don't think I need to say too much more about that. I think in terms of driving this project forward, there very much does need to be consensus position from members so that officers can progress work on this project. I hope that consensus can be achieved on this in some sort of direction.

 

Unfortunately, when we discussed this, which must have been almost a year now, it did not seem to me as Leader of the Council there was significant consensus to the way forward, with members having in some cases, very different views as to the way they should be taken forward and the way we can achieve the retention of the livestock market within the district. However, I hope that that can be achieved. I think it's something which we do need to address as members. But I can confirm Councillor, that in recent months, we have not been able to undertake, our officers have not been able to undertake, proactive work on this project.”

 

Councillor Frank then asked the following supplementary question:

 

Yeah, is it right down Malton Road, it says that more units are available on the, for the

second phase, can I ask what those units will be? and will they be connected to agriculture because we weren't going to have any non-agricultural stuff on that site. So, these units that are available for the second phase, can I ask, what they are and what they're going to be used for?

 

The Leader then replied:

 

“Thank you, Councillor Frank for that supplementary question. I can't comment on that, and I suggest that perhaps you make contact with the developer. If there's anything I can do from my side in terms of response from our council officers, I'll be able to get that information to you. But I think I can't comment on that at this point in time.”

27.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

Minutes:

Councillor Duncan, Leader of the Council, presented the following statement:

 

LEADER’S STATEMENT

 

We’re in the midst of unprecedented times, with the ongoing effects of the Covid-19 pandemic being felt by Ryedale citizens, businesses and Council staff. The future is uncertain, and while we are working hard to support Ryedale, local government reorganisation will bring about even more change, whether we like or not.

 

There is lots to do and eyes are on us as Councillors to stay focussed on the key priorities and to fulfil the duties expected of us. It remains my genuine hope that we can put aside our political differences to work together to do what residents, businesses and Council staff need. Petty squabbles, procrastination and political games risk nothing over than damaging the reputation of this Council and undermining our splendid work so far.

 

Covid-19

 

Our priority throughout this pandemic is to support the citizens of Ryedale, especially those whose lives and livelihoods are most at risk as a result of Covid-19. We are, for example, supporting homeowners and tenants who face financial difficulties and doing what we can to prevent homelessness.

 

The second national lockdown has also dealt a cruel blow to the district’s businesses who were already struggling to get back on their feet after the first. Our business team has been advising on wider business support and are working around-the-clock to process the latest government grants to help eligible businesses stay afloat and protect jobs. It is expected that 1,200 applications will be made for the mandatory grants alone.

 

Community help

 

Once again, Ryedale communities are pulling together to help those who are struggling. Our officers working with volunteers, partners, organisations and networks across the district. There’s a tremendous amount of work going on to make sure that our most vulnerable are supported, that our citizens are following the guidance to keep one another safe and that things continue to run smoothly. It is partnership working at its very best.

 

New projects

 

Whilst responding to the challenges of the Covid-19 pandemic remains a top priority, the Council is not standing still. We continue to innovate and improve the way we do business and improve the quality of life for citizens of Ryedale.

 

A refreshed website will make it easier for people to find the information they need, a WiFi scheme in the market towns of Pickering, Malton and Helmsley will improve connectivity, and two new Community Civil Enforcement Officers are now in post to support communities and tackle antisocial behaviour to ensure that Ryedale remains a beautiful, clean and safe place to live, work and visit.

 

Local Government Reorganisation

 

Following a series of extraordinary Council meetings, Craven, Harrogate, Richmondshire, Scarborough, Selby - and, of course, Ryedale - submitted an outline bid to Government on November 9, making the case for why an ‘East and West’ model is the best way to reorganise local government in the region. Thank you to the 21 Ryedale Councillors who united together, across political lines, to support submission  ...  view the full minutes text for item 27.

28.

To consider for Approval the Recommendations in respect of the following public Part 'B' Committee Items:

29.

Update on Malton and Norton Infrastructure and Connectivity Workstream

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

(i)         Members note the contents of the update report, including the indicative costs of the schemes in the table at 7.1 (a);

 

(ii)        Up to £100k be allocated within the revenue budget and up to £350k be allocated within the capital budget for contributions to development and delivery of the identified schemes;

 

(iii)       Approval of expenditure of the above budgets be delegated to the Policy and Resources Committee on a scheme-by-scheme basis.

 

The motion was carried by general affirmation.

 

Resolved

 

(i)         Members note the contents of the update report, including the indicative costs of the schemes in the table at 7.1 (a);

 

(ii)        Up to £100k be allocated within the revenue budget and up to £350k be allocated within the capital budget for contributions to development and delivery of the identified schemes;

 

(iii)       Approval of expenditure of the above budgets be delegated to the Policy and Resources Committee on a scheme-by-scheme basis.

30.

Homelessness and Rough Sleeper Strategy Summary

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Docwra that the following recommendation be approved and adopted:

 

            The Strategy is approved by Full Council.

 

The motion was carried by general affirmation.

 

Resolved

 

The Strategy is approved by Full Council.

31.

HR Policy Revision - Officer Code of Conduct

Supporting documents:

Minutes:

It was moved by Councillor Raper and seconded by Councillor Oxley that the following recommendation be approved and adopted:

 

            That the revised policy is agreed for implementation.

 

Councillor Clark proposed and Councillor Potter seconded the following amendment:

 

Add:

 

With the exception of paragraph 3.10 where Full Council requests the Officers to include the staff champion as a ‘release valve.’

 

Upon being put to the vote the amendment was lost.

 

Voting record

11 For

16 Against

3 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Frank, Potter, Raine, Riby, Thackray and Wass

Against
Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Hope, King, Mackenzie, Oxley, Raper and Windress

Abstain

Councillors Keal, Mason and Middleton

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

That the revised policy is agreed for implementation.

 

Voting record

20 For

10 Abstentions

 

            Recorded vote

            For

Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Mason, Middleton, Oxley, Raper and Windress

Abstain

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Potter, Raine, Riby, Thackray and Wass

32.

To Consider the Submission to Government of the York and North Yorkshire Devolution Asks

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

(i)         Agreement is given to submission of the York and North Yorkshire devolution asks to Government, so that devolution negotiations can commence.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

Agreement is given to submission of the York and North Yorkshire devolution asks to Government, so that devolution negotiations can commence.

 

Voting record

21 For

9 Against

 

            Recorded vote

            For

Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Mason, Middleton, Oxley, Raine, Raper and Windress

Against

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Potter, Riby, Thackray and Wass

33.

Timetable of Meetings 2021-2022

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

The timetable of meetings, as attached as Annex A to the report, is approved as a basis for working in 2021-22.

 

The motion was carried by general affirmation.

 

Resolved

 

The timetable of meetings, as attached as Annex A to the report, is approved as a basis for working in 2021-22.

34.

HR Policy Revision - Recruitment Policy

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Graham that the following recommendation be approved and adopted:

 

            The revised policy is agreed for implementation.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

The revised policy is agreed for implementation.

 

Voting record

28 For

2 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, Arnold, Bailey, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Mason, Middleton, Oxley, Potter, Raine, Raper, Riby, Thackray, Wass and Windress

            Abstain

            Councillors P Andrews and Brackstone

35.

HR Policy Revision - Pay Policy

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Clark that the following recommendation be approved and adopted:

 

            The revised policy is agreed for implementation.

 

The motion was carried by general affirmation.

 

Resolved

 

The revised policy is agreed for implementation.

36.

Localisation of Council Tax Support 2021/2022 Scheme

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

(i)         a Local Council Tax Support Scheme for 2021/2022 which is unchanged from 2020/2021; and

(ii)        to authorise the Section 151 Officer in consultation with the Chairman of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2022/2023, in light of the experience in previous years, to be presented to Policy and Resources Committee in November 2021.

 

Councillor Clark proposed and Councillor J Andrews seconded the following amendment:

 

            Add:

 

‘apart from increased discount for families with 3 or more children’ to recommendation (i)

 

Upon being put to the vote, the amendment was lost.

 

Voting record

13 For

17 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, King, Mackenzie, Oxley, Raper and Windress

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

Council approves

 

(i)         a Local Council Tax Support Scheme for 2021/2022 which is unchanged from 2020/2021; and

(ii)        to authorise the Section 151 Officer in consultation with the Chairman of Policy and Resources Committee to undertake the necessary consultation work to design a scheme for 2022/2023, in light of the experience in previous years, to be presented to Policy and Resources Committee in November 2021.

 

Voting record

21 For

9 Abstentions

 

            Recorded vote

            For

Councillors P Andrews, Arnold, Bailey, Burr, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, King, Mackenzie, Middleton, Oxley, Raper, Riby and Windress

            Abstain

Councillors J Andrews, Brackstone, Clark, Keal, Mason, Potter, Raine, Thackray and Wass

 

 

At 10:00pm it was proposed by Councillor Duncan and seconded by Councillor Graham that standing orders be suspended to enable the meeting to continue.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That standing orders be suspended to enable able meeting to continue.

 

Voting record

26 For

2 Against

2 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, Mackenzie, Mason, Oxley, Potter, Raine, Raper, Riby, Wass and Windress

Against

Councillors Middleton and Thackray

Abstain

Councillors Clark and King

 

Following the suspension of standing orders, item 11a (Motions on Notice – Proposed by Councillor Duncan and seconded by Councillor Arnold) was considered.  The meeting was then adjourned at 11:35pm and resumed at 6:30pm on 10 December 2020 to consider the remaining outstanding business  as per the order of the agenda.

37.

Treasury Management Annual Report 2019-20

Supporting documents:

Minutes:

Items 10i (Treasury Management Annual Report 2019-20), 10j (Revenue and Capital Budget Monitoring – Q2 2020/21) and 10k (Ryedale’s Financial Strategy 2021-25) were taken en bloc.

 

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

Council is recommended to:

 

(i)         Note the annual treasury management report for 2019/20, with thanks to Officers; and

 

(ii)        Approve the actual 2019/20 prudential and treasury indicators in this report.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That Council:

 

(i)         Notes the annual treasury management report for 2019/20, with thanks to Officers; and

 

(ii)        Approves the actual 2019/20 prudential and treasury indicators in the report.

 

Voting record

Unanimous

38.

Revenue and Capital Budget Monitoring - Q2 2020/21

Supporting documents:

Minutes:

Items 10i (Treasury Management Annual Report 2019-20), 10j (Revenue and Capital Budget Monitoring – Q2 2020/21) and 10k (Ryedale’s Financial Strategy 2021-25) were taken en bloc.

 

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

That Council:

 

            i)          Notes the contents of the report.

 

Upon being put the vote, the motion was carried.

 

Resolved

 

That Council:

 

            i)          Notes the contents of the report.

 

Voting record

Unanimous

39.

Ryedale's Financial Strategy 2021-25

Supporting documents:

Minutes:

Items 10i (Treasury Management Annual Report 2019-20), 10j (Revenue and Capital Budget Monitoring – Q2 2020/21) and 10k (Ryedale’s Financial Strategy 2021-25) were taken en bloc.

 

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

The Council is asked to note the content of Appendix 1 of the report which form the basis of the Council’s Financial Strategy.  This paper builds on that presented in September to Full Council.

 

Members are also asked to consider and approved the proposed areas for consultation with the public, as set out in Appendix 2 of the report.

 

Councillor Clark proposed and Councillor J Andrews seconded the following amendment:

 

            Add:

           

‘Members request that the Officers include a report on a £500k investment into a credit union.’

 

Upon being put to the vote, the amendment was carried.

 

Voting record

Unanimous

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

That Council notes the content of Appendix 1 of the report which form the basis of the Council’s Financial Strategy.  This builds upon the presented in September to Full Council.

 

Members also approve the proposed areas for consultation with the public, as set out in Appendix 2 of the report.

 

Members request that the Officers include a report on a £500k investment into a credit union.

 

Voting record

Unanimous

40.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

41.

Proposed by Councillor Duncan and seconded by Councillor Arnold

“To provide much-needed support to businesses in Ryedale’s five market towns following the second nationwide lockdown, this council will provide free car parking in all Ryedale District Council car parks during December 2020. Our officers will put this into force as soon as practicable, giving consideration throughout to public feedback, social distancing rules and public health advice.”

Minutes:

[Councillors J Andrews, Burr, Mason, and Raine did not participate in the vote on this item, following declarations made under item 6 (Declarations of Interest).]

 

“To provide much-needed support to businesses in Ryedale’s five market towns following the second nationwide lockdown, this Council will provide free car parking in all Ryedale District Council car parks during December 2020. Our officers will put this into force as soon as practicable, giving consideration throughout to public feedback, social distancing rules and public health advice.”

 

Councillor Keal proposed and Councillor Middleton seconded the following amendment:

 

            Add:

 

                        and January, February and March 2021.

 

Upon being put to the vote, the amendment was carried.

 

Voting record

22 For

4 Against

 

            Recorded vote

            For

Councillors P Andrews, Brackstone, Clark, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Middleton, Oxley, Potter, Raper, Riby, Thackray, Wass and Windress

Against

Councillors Arnold, Bailey, Cussons and Frank

 

Councillor Clark proposed and Councillor Wass seconded the following amendment:

 

            Add:

 

This policy will be reviewed by Policy and Resources or Full Council in mid-January.

 

Upon being put to the vote, the amendment was lost.

 

Voting record

7 For

16 Against

1 Abstention

 

            Recorded vote

            For

            Councillors Brackstone, Clark, Frank, Oxley, Potter, Riby and Wass

            Against

Councillors P Andrews, Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Keal, King, Mackenzie, Middleton, Raper and Windress

Abstain

Councillor Hope

 

Councillor Frank proposed and Councillor Clark seconded the following amendment:

 

            Add:

 

                        Time restricted to three hours in Helmsley town square.

 

Upon being put to the vote, the amendment was lost.

 

Voting record

7 For

12 Against

1 Abstention

 

            Recorded vote

            For

            Councillors P Andrews, Clark, Frank, Goodrick, Potter, Riby and Wass

            Against

Councillors Arnold, Cleary, Docwra, Duncan, Garbutt Moore, Graham, Keal, Mackenzie, Middleton, Oxley, Raper and Windress

            Abstain

            Councillor Brackstone

 

Upon being put to the vote the substantive motion was carried.

 

Resolved

 

To provide much-needed support to businesses in Ryedale’s five market towns following the second nationwide lockdown, this council will provide free car parking in all Ryedale District Council car parks during December 2020 and January, February and March 2021.  Our officers will put this into force as soon as practicable, giving consideration throughout to public feedback, social distancing rules and public health advice.

 

Voting record

19 For

1 Against

 

            Recorded vote

            For

Councillors P Andrews, Arnold, Brackstone, Clark, Cleary, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Keal, Mackenzie, Middleton, Oxley, Potter, Raper, Riby, Wass and Windress

Against

Councillor Frank

42.

Proposed by Councillor Duncan and seconded by Councillor Arnold

“This council tasks the Head of Paid Service to update and amend the constitution to reflect the following:

 

Leader

·      The Annual Council Meeting will appoint a Councillor to be the Leader of the Council for the Municipal Year

·      The Annual Council Meeting will also appoint the Leader to be a member of the Policy & Resources Committee and to act as its Chairman

·      The Leader will:

·         be the Chairman of the Policy & Resources Committee;

·         provide overall strategic vision and direction to the council;

·         coordinate the work of the council’s committees;

·         work closely with the Head of Paid Service to ensure member priorities are delivered;

·         act externally as the council’s main political representative;

·         and be the council’s main spokesman in the media

 

Deputy Leader

·      The Annual Council Meeting will appoint a Councillor to be the Deputy Leader of the Council

·      The Annual Council Meeting will also appoint the Deputy Leader to be a member of the Policy & Resources Committee and to act as its Vice Chairman

·      The Deputy Leader will:

·         be Vice Chairman of the Policy & Resources Committee;

·         work closely with and support the Leader;

·         act and speak on the Leader’s behalf at meetings and in the media when required to do so

 

Lead Members

·      The Leader and Deputy Leader will serve as Lead Members, each with a Lead Portfolio

·      The Annual Council Meeting will appoint up to three other Lead Members, each with a Lead Portfolio relating to areas of council policy, for the Municipal Year

·      The Annual Council Meeting will agree the portfolio areas for each Lead Member and appoint the Lead Members to be members of the Policy & Resources Committee

·      Lead Members will:

·         provide political oversight and leadership of their portfolio area;

·         provide collective oversight and leadership of the authority;

·         act as a public spokesman for their portfolio area;

·         present relevant reports, as required, to the Policy & Resources Committee and Council;

·         and be answerable to the Policy & Resources Committee and Council for service performance in their portfolio areas

·      The “Administration” of the Council, therefore, comprises the Leader, Deputy Leader and Lead Members, who are drawn from all, or part of, the controlling group’s or controlling coalition’s membership of the Policy & Resources Committee

 

Member Champions

·      Subject to the ongoing review into Member Champions, the Annual Council Meeting may appoint Member Champions responsible for promoting general themes in a non-partisan manner.

 

Committees

The council will continue to operate under non-executive arrangements i.e. ‘the committee system’, with no individual member wielding executive power.

 

It will have the following committees:

·      Policy & Resources Committee with power to establish an Appeals Sub-Committee and an Appointments Sub-Committee

·      Overview & Scrutiny Committee

·      Planning Committee

·      Licensing Committee with power to establish a Licensing Sub-Committee

·      Audit, Governance & Standards Committee to carry out the Audit Committee and Corporate Governance Standards Committee functions currently exercised by the Overview & Scrutiny Committee

 

The size of committees shall be determined each year by Annual Council.

 

Members may be appointed to the membership of on one or more committees of the council, except members of Policy  ...  view the full agenda text for item 42.

Supporting documents:

Minutes:

“This Council tasks the Head of Paid Service to update and amend the constitution to reflect the following:

 

Leader

·         The Annual Council Meeting will elect a Councillor to be the Leader of the Council for the Municipal Year, who shall:

·         be the Chairman of the Policy & Resources Committee;

·         provide overall political leadership and strategic vision to the council;

·         work to ensure council priorities are delivered;

·         promote cross-party communication, collective decision-making and the flow of information to members;

·         act externally as the council’s main political representative;

·         be the council’s main public spokesperson;

·         be answerable to council, presenting a written statement to each meeting and taking questions on that statement

 

Deputy Leader

·         The Annual Council Meeting will elect a Councillor to be the Deputy Leader of the Council for the Municipal Year, who shall:

·         be Vice Chairman of the Policy & Resources Committee;

·         work closely with, and support the Leader, to provide overall political leadership and strategic vision to the council;

·         work closely with, and support the Leader, to ensure council priorities are delivered;

·         promote cross-party communication, collective decision-making and the flow of information to members;

·         deputise for the Leader when required to do so”

 

Upon being put to the vote, the motion was lost.

 

Voting record

14 For

16 Against

 

            Recorded vote

            For

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley, Raper and Windress

Against

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Hope, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

43.

Revised Political Proportionality of Council

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Clark that the following recommendation be approved and adopted:

 

That Council:

(i)      approves the division of Committee seats between political groups in accordance with the allocation shown at paragraph 6.8 of the report;

(ii)      notes that the appointments made at Annual Council on 8 October 2020, set out in Annex A of the report, comply with this allocation;

(iii)     invites and approves nominations for substitutes from the Independent for Ryedale Group for the Policy and Resources Committee and from the Ryedale First Independent Group for the Planning Committee

 

In addition to those appointed at the Annual Council meeting on 8 October 2020, the following substitutes were nominated to Committees:

 

Policy and Resources Committee

 

Independents for Ryedale

Councillor Hope

Councillor Cussons

 

Liberal Group

Councillor Wass

 

Planning Committee

 

Ryedale First Independents

Councillor Arnold

Councillor Raper

 

The recommendation and nominations were carried by general affirmation.

 

Resolved

 

That Council:

(i)      approves the division of Committee seats between political groups in accordance with the allocation shown at paragraph 6.8 of the report;

(ii)      notes that the appointments made at Annual Council on 8 October 2020, set out in Annex A of the report, comply with this allocation;

(iii)     approves nominations for substitutes from the Independent for Ryedale Group and the Liberal Group for the Policy and Resources Committee and from the Ryedale First Independent Group for the Planning Committee

44.

Appointment of a Representative to the Milton Rooms Management Committee

To appoint a new representative to the Milton Rooms Management Committee, following Councillor Delaney’s decision to step down from this role.

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Clark that Councillor Garbutt Moore be appointed to the Milton Rooms Management Committee.

 

The motion was carried by general affirmation.

 

Resolved

 

That Councillor Garbutt Moore be appointed to the Milton Rooms Management Committee.

45.

Appointment of a Representative to the Police, Fire and Crime Panel

To appoint a new representative to the Police, Fire and Crime Panel, following Councillor Middleton’s decision to step down from this role.

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Frank that Councillor Hope be appointed to the Police, Fire and Crime Panel.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That Councillor Hope be appointed to the Police, Fire and Crime Panel.

 

Voting record

20 For

10 Abstentions

 

            Recorded vote

            For

Councillors P Andrews, Bailey, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Goodrick, Graham, Hope, King, Mackenzie, Oxley, Raper, Riby, Thackray and Windress

Abstain

Councillors J Andrews, Arnold, Brackstone, Garbutt Moore, Keal, Mason, Middleton, Potter, Raine and Wass

46.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following items:

 

Item 16a (Shared Housing Initiative), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Item 16b (Development Opportunities and Housing Programme), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Item 17 (Financial Support for Continued Leisure Provision in Ryedale), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

Resolved

To exclude the press and public from the meeting during consideration of the following items 16a (Shared Housing Initiative), 16b (Development Opportunities and Housing Programme) and 17 (Financial Support for Continued Leisure Provision in Ryedale) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as they contain information relating to the financial or business affairs of any person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Voting record

29 For

1 Abstention

47.

To consider for Approval the Recommendations in respect of the following exempt Part 'B' Committee Items:

48.

Shared Housing Initiative

Supporting documents:

Minutes:

Items 16a (Shared Housing Initiative) and 16b (Development Opportunities and Housing Programme) were taken together.

 

It was moved by Councillor Duncan and seconded by Councillor Graham that the following recommendation be approved and adopted:

 

            That Council approve the recommendations detailed in the report.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That Council approve the recommendations detailed in the report.

 

Voting record

29 For

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Mason, Middleton, Oxley, Potter, Raine, Raper, Riby, Wass and Windress

Abstain

Councillor Thackray

49.

Development Opportunities and Housing Programme

Supporting documents:

Minutes:

Items 16a (Shared Housing Initiative) and 16b (Development Opportunities and Housing Programme) were taken together.

 

It was moved by Councillor Duncan and seconded by Councillor Graham that the following recommendation be approved and adopted:

 

            That Council approve the recommendations detailed in the report.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That Council approves the recommendations detailed in the report.

 

Voting record

29 For

1 Abstention

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Hope, Keal, King, Mackenzie, Mason, Middleton, Oxley, Potter, Raine, Raper, Riby, Wass and Windress

Abstain

Councillor Thackray

50.

Financial Support for Continued Leisure Provision in Ryedale

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendation be approved and adopted:

 

            That the recommendations in the report are approved.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That the recommendations in the report are approved.

 

Voting record

16 For

11 Against

3 Abstentions

 

            Recorded vote

            For

Councillors P Andrews, Arnold, Bailey, Clearly, Docwra, Duncan, Graham, Keal, King, Mackenzie, Mason, Middleton, Oxley, Raper, Riby and Windress

Against

Councillors J Andrews, Brackstone, Burr, Clark, Cussons, Frank, Hope, Potter, Raine, Thackray and Wass

Abstain

Councillors Delaney, Garbutt Moore and Goodrick

51.

Any other business that the Chairman decides is urgent

Supporting documents:

Minutes:

There was one item of urgent business, to note the Policy and Resources Committee decision in relation to the budget to bring full LGR proposals to completion.  This item was deferred to the next Ordinary Meeting of Council.

 

There being no further items of business, the meeting closed at 10:30pm on 10 December 2020.