Agenda

Council
Thursday, 3rd December, 2020 6.30 pm

Venue: Virtual Meeting

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

1.

Emergency Evacuation Procedure

The Chairman to inform members of the public of the emergency evacuation procedure.

2.

Apologies for absence

3.

Public Question Time

4.

Minutes

4a

Minutes of the Ordinary Meeting of Council held on 10 September 2020

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 10 September 2020.

Supporting documents:

4b

Minutes of the Extra-Ordinary Meeting of Council held on 2 November 2020

To approve as a correct record the minutes of the Extra-Ordinary Meeting of Council held on 2 November 2020.

Supporting documents:

4c

Minutes of the Extra-Ordinary Meeting of Council held on 5 November 2020

To approve as a correct record the minutes of the Extra-Ordinary Meeting of Council held on 5 November 2020.

Supporting documents:

5.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

6.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

7.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

8.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

8a

To Councillor Duncan, Leader of Council, from Councillor Frank

“Please can the Leader advise whether there has there been any progress in respect of the cattle market project?”

9.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

10.

To consider for Approval the Recommendations in respect of the following public Part 'B' Committee Items:

Policy and Resources Committee held on 24 September 2020

10a

Update on Malton and Norton Infrastructure and Connectivity Workstream

Supporting documents:

10b

Homelessness and Rough Sleeper Strategy Summary

Supporting documents:

Overview and Scrutiny Committee held on 1 October 2020

10c

HR Policy Revision - Officer Code of Conduct

Supporting documents:

Policy and Resources Committee held on 12 November 2020

10d

To Consider the Submission to Government of the York and North Yorkshire Devolution Asks

Supporting documents:

10e

Timetable of Meetings 2021-2022

Supporting documents:

10f

HR Policy Revision - Recruitment Policy

Supporting documents:

10g

HR Policy Revision - Pay Policy

Supporting documents:

10h

Localisation of Council Tax Support 2021/2022 Scheme

Supporting documents:

10i

Treasury Management Annual Report 2019-20

Supporting documents:

10j

Revenue and Capital Budget Monitoring - Q2 2020/21

Supporting documents:

10k

Ryedale's Financial Strategy 2021-25

Supporting documents:

11.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

11a

Proposed by Councillor Duncan and seconded by Councillor Arnold

“To provide much-needed support to businesses in Ryedale’s five market towns following the second nationwide lockdown, this council will provide free car parking in all Ryedale District Council car parks during December 2020. Our officers will put this into force as soon as practicable, giving consideration throughout to public feedback, social distancing rules and public health advice.”

Referred by Full Council on 5 December 2019 and considered by Policy and Resources Committee on 12 November 2020

11b

Proposed by Councillor Duncan and seconded by Councillor Arnold

“This council tasks the Head of Paid Service to update and amend the constitution to reflect the following:

 

Leader

·      The Annual Council Meeting will appoint a Councillor to be the Leader of the Council for the Municipal Year

·      The Annual Council Meeting will also appoint the Leader to be a member of the Policy & Resources Committee and to act as its Chairman

·      The Leader will:

·         be the Chairman of the Policy & Resources Committee;

·         provide overall strategic vision and direction to the council;

·         coordinate the work of the council’s committees;

·         work closely with the Head of Paid Service to ensure member priorities are delivered;

·         act externally as the council’s main political representative;

·         and be the council’s main spokesman in the media

 

Deputy Leader

·      The Annual Council Meeting will appoint a Councillor to be the Deputy Leader of the Council

·      The Annual Council Meeting will also appoint the Deputy Leader to be a member of the Policy & Resources Committee and to act as its Vice Chairman

·      The Deputy Leader will:

·         be Vice Chairman of the Policy & Resources Committee;

·         work closely with and support the Leader;

·         act and speak on the Leader’s behalf at meetings and in the media when required to do so

 

Lead Members

·      The Leader and Deputy Leader will serve as Lead Members, each with a Lead Portfolio

·      The Annual Council Meeting will appoint up to three other Lead Members, each with a Lead Portfolio relating to areas of council policy, for the Municipal Year

·      The Annual Council Meeting will agree the portfolio areas for each Lead Member and appoint the Lead Members to be members of the Policy & Resources Committee

·      Lead Members will:

·         provide political oversight and leadership of their portfolio area;

·         provide collective oversight and leadership of the authority;

·         act as a public spokesman for their portfolio area;

·         present relevant reports, as required, to the Policy & Resources Committee and Council;

·         and be answerable to the Policy & Resources Committee and Council for service performance in their portfolio areas

·      The “Administration” of the Council, therefore, comprises the Leader, Deputy Leader and Lead Members, who are drawn from all, or part of, the controlling group’s or controlling coalition’s membership of the Policy & Resources Committee

 

Member Champions

·      Subject to the ongoing review into Member Champions, the Annual Council Meeting may appoint Member Champions responsible for promoting general themes in a non-partisan manner.

 

Committees

The council will continue to operate under non-executive arrangements i.e. ‘the committee system’, with no individual member wielding executive power.

 

It will have the following committees:

·      Policy & Resources Committee with power to establish an Appeals Sub-Committee and an Appointments Sub-Committee

·      Overview & Scrutiny Committee

·      Planning Committee

·      Licensing Committee with power to establish a Licensing Sub-Committee

·      Audit, Governance & Standards Committee to carry out the Audit Committee and Corporate Governance Standards Committee functions currently exercised by the Overview & Scrutiny Committee

 

The size of committees shall be determined each year by Annual Council.

 

Members may be appointed to the membership of on one or more committees of the council, except members of Policy  ...  view the full agenda text for item 11b

Supporting documents:

12.

Revised Political Proportionality of Council

Supporting documents:

13.

Appointment of a Representative to the Milton Rooms Management Committee

To appoint a new representative to the Milton Rooms Management Committee, following Councillor Delaney’s decision to step down from this role.

14.

Appointment of a Representative to the Police, Fire and Crime Panel

To appoint a new representative to the Police, Fire and Crime Panel, following Councillor Middleton’s decision to step down from this role.

15.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following items:

 

Item 16a (Shared Housing Initiative), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Item 16b (Development Opportunities and Housing Programme), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Item 17 (Financial Support for Continued Leisure Provision in Ryedale), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

16.

To consider for Approval the Recommendations in respect of the following exempt Part 'B' Committee Items:

Policy and Resources Committee held on 24 September 2020

16a

Shared Housing Initiative

Supporting documents:

16b

Development Opportunities and Housing Programme

Supporting documents:

17.

Financial Support for Continued Leisure Provision in Ryedale

18.

Any other business that the Chairman decides is urgent