Agenda

The Chairman to inform members of the public of the emergency evacuation procedure.

To approve as a correct record the minutes of the ordinary Meeting of Council held on 20 February 2020.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minute document to follow

To consider a resolution to exclude the press and public from the meeting during consideration of the reports for the following item 10c (Update on the Railway Tavern, Norton) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

Minute document to follow

This item will be considered at Policy and Resources Committee on 19 March 2020.  The report and recommendations will follow.

“In view of the continuing calls for west east access to the A64 from York Rd, we call on Ryedale District Council to work with North Yorkshire County Council and the Highways Agency to explore the possibility of a roundabout at the Huttons Ambo junction on the A64 to help alleviate the traffic congestion levels in Malton and Norton.

The roundabout would allow access to the A64 east from York Road, reducing the level of traffic, including HGVs, that have to pass through Malton and Norton to access the A64 and create east/west access at both ends of the Malton bypass.

Furthermore, with the concern widely expressed for the safety of children and parents accessing Malton County Primary School and St Mary’s RC School on Highfield Lane, Malton, we call on Ryedale District Council to support a HGV ban between the Peasey Hill Road junction and Hawthorn Avenue.

We request that Officers be asked to enter into negotiations with North Yorkshire County Council to follow the process required to introduce this ban.”

This motion is under consideration by the Constitution Working Party and the recommendations will follow.

“This council tasks the Head of Paid Service to update and amend the constitution to reflect the following:

Leader

•         The Annual Council Meeting will appoint a Councillor to be the Leader of the Council for the Municipal Year

•         The Annual Council Meeting will also appoint the Leader to be a member of the Policy & Resources Committee and to act as its Chairman

•         The Leader will:

•         be the Chairman of the Policy & Resources Committee;

•         provide overall strategic vision and direction to the council;

•         coordinate the work of the council’s committees;

•         work closely with the Head of Paid Service to ensure member priorities are delivered;

•         act externally as the council’s main political representative;

•         and be the council’s main spokesman in the media

Deputy Leader

•         The Annual Council Meeting will appoint a Councillor to be the Deputy Leader of the Council

•         The Annual Council Meeting will also appoint the Deputy Leader to be a member of the Policy & Resources Committee and to act as its Vice Chairman

•         The Deputy Leader will:

•         be Vice Chairman of the Policy & Resources Committee;

•         work closely with and support the Leader;

•         act and speak on the Leader’s behalf at meetings and in the media when required to do so

Lead Members

•         The Leader and Deputy Leader will serve as Lead Members, each with a Lead Portfolio

•         The Annual Council Meeting will appoint up to three other Lead Members, each with a Lead Portfolio relating to areas of council policy, for the Municipal Year

•         The Annual Council Meeting will agree the portfolio areas for each Lead Member and appoint the Lead Members to be members of the Policy & Resources Committee

•         Lead Members will:

•         provide political oversight and leadership of their portfolio area;

•         provide collective oversight and leadership of the authority;

•         act as a public spokesman for their portfolio area;

•         present relevant reports, as required, to the Policy & Resources Committee and Council;

•         and be answerable to the Policy & Resources Committee and Council for service performance in their portfolio areas

•         The “Administration” of the Council, therefore, comprises the Leader, Deputy Leader and Lead Members, who are drawn from all, or part of, the controlling group’s or controlling coalition’s membership of the Policy & Resources Committee

Member Champions

•         Subject to the ongoing review into Member Champions, the Annual Council Meeting may appoint Member Champions responsible for promoting general themes in a non-partisan manner.

Committees

The council will continue to operate under non-executive arrangements i.e. ‘the committee system’, with no individual member wielding executive power.

It will have the following committees:

•         Policy & Resources Committee with power to establish an Appeals Sub-Committee and an Appointments Sub-Committee

•      Overview & Scrutiny Committee

•      Planning Committee

•      Licensing Committee with power to establish a Licensing Sub-Committee

•      Audit, Governance & Standards Committee to carry out the  ...  view the full agenda text for item 11b