Agenda and minutes

To elect a Chairman of the Council for the ensuing year.

It was moved by Councillor Mrs Goodrick and seconded by Councillor Mrs Sanderson that Councillor Ives be elected Chairman of the Council for the ensuing year.

             Resolved

             That Councillor Ives be elected Chairman of the Council for the ensuing year until his successor becomes entitled to act as Chairman.

Councillor Ives thereupon took the Chair, having first made the Declaration of Acceptance of Office as Chairman of Ryedale District Council, and thanked Members for his election.

The Chairman proposed and Councillor Mrs Cowling seconded a vote of thanks to Councillor Mrs Frank.

Upon being put to the vote the motion was carried.

The Chairman then thanked the retiring Chairman, Councillor Mrs Frank, for the efficient, able and courteous manner in which she had carried out her duties and highlighted the excellent work she had done for her charities.  The Chairman concluded by presenting a Past Chairman’s Badge to Councillor Mrs Frank.

Councillor Mrs Frank responded and thanked her Chaplain, Rev’d Tim Robinson, and Members and Officers of the Council for their support during her Term of Office as Chairman of the Council.

Carolyn Frank then invested Louise Ives with the Chairman’s Consort’s chain and badge of office.

To appoint a Vice Chairman of the Council for the ensuing year.

It was moved by Councillor Mrs Cowling and seconded by Councillor Mrs Goodrick that Councillor Arnold be appointed Vice Chairman of the Council for the ensuing year.

            Resolved

            That Councillor Arnold be appointed Vice Chairman of the Council for the ensuing year.

Having first made the Declaration of Acceptance of Office, as Vice Chairman of the Council, Councillor Arnold thanked Members for hisappointment.  The Chairman then invested Councillor Arnold with the Vice Chairman’s Chain and Badge of Office.  Councillor Arnold announced that his consort was to be his wife, Val Arnold.  The Chairman then invested Mrs Val Arnold with the Vice Chairman’s consort’s chain and badge of office.

Apologies for absence were received from Councillors Acomb, Fraser and Maud.

To approve as a correct record the minutes of the Annual Meeting of Council held on 16 May 2013.

The minutes of the Annual Meeting of Council held on 16 May 2013 were presented.

Resolved

That the minutes of the Annual Meeting of Council held on 16 May 2013 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended).

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

No interests were declared.

To receive any announcements from the Chairman and/or the Head of Paid Service.

The Chairman made the following announcements:

a)    The Chairman’s charity for the year was to be Ryedale Special Families

b)    The Chairman was not appointing a Chaplain.

This business was deferred to the next Ordinary Meeting of Full Council where time was available.

In accordance with the Council Constitution (Part 4 – Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and appoint a Deputy Leader of the Council for the ensuing year.  It follows from the wording of the Constitution that Council can decline to make these appointments.

It was reported that in accordance with the Council Constitution (Part 4 - Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and a Deputy Leader of the Council for the ensuing year. 

It was proposed by Councillor Mrs Goodrick and seconded by Councillor Raper that Ryedale District Council elect a Leader of the Council for the ensuing year.

Upon being put to the vote the motion was carried (20 votes for, 0 votes against, 7 abstentions).

It was proposed by Councillor Mrs Goodrick and seconded by Councillor Mrs Frank that Councillor Mrs Cowling be elected Leader of the Council.

Upon being put to the vote the motion was carried (18 votes for, 5 votes against, 4 abstentions).

It was moved by Councillor Mrs Cowling and seconded by Councillor Mrs Frank that Ryedale District Council does appoint a Deputy Leader for the ensuing year.

Councillor Clark proposed and Councillor Woodward seconded the following amendment:

The post of Deputy Leader be a job share with the Leader i.e the job description of the Deputy would be part of the Leader’s job description.

Upon being out to the vote the amendment was carried (12 votes for, 11 votes against, 1 abstentions).

Upon being put to the vote the substantive motion was lost.

Recorded vote

For:

Councillors J Andrews, P Andrews, Mrs Burr, Clark, Collinson, Mrs Hopkinson, Mrs Keal, Richardson, Mrs Shields, Walker, Ward and Woodward.

Against

Arnold, Bailey, Mrs Cowling, Cussons, Mrs Frank, Mrs Goodrick, Hawkins, Hicks, Hope, Legard, Raper, Mrs Sanderson, Wainwright, and Windress.

Abstentions:

Ives

             Resolved

(a)  That a Leader of the Council be appointed;

(b)  That Councillor Mrs Cowling be appointed Leader of the Council for the ensuing year;

(c)  That a Deputy Leader of the Council not be appointed

Councillor Clark moved and Councillor Legard seconded that a vote of thanks be given to Councillor Mrs Goodrick for her service as Deputy Leader of the Council over the past year.

Upon being put to the vote the motion was carried.

(a)     Committees for 2014/2015

(b)     The Allocation of Seats on Committees Between Political Groups and the Appointment of Members to Committees

(c)     The Appointment of Chairmen and Vice Chairmen of Committees

The Chief Executive submitted a report which detailed the following:

A.   Committees for 2014-2015

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A as presented to the Council by the Chief Executive.

B.   The allocation of seats on Committees between political groups and the appointment of Members to Committees

       Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

       The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

The terms of reference of the Policy and Resources Committee, Licensing Committee and Overview and Scrutiny Committee were those as set out in Part 3 of the Council’s Constitution.

       Members considered the recommendations in the report.

       The recommendations 1-5 and 7-9 were moved and seconded en bloc, as follows:

       Recommendation 1

That the Council appoints those Committees indicated at Annex A of the report.

       Recommendation 2

That the size of the Committees is that specified in Annex A of the report.

       Recommendation 3

That the Council divides Committee seats between political groups in accordance with the allocation shown at the attached Annex A of the report with the Liberal Group indicating that they wish to take 2 seats on the Policy and Resources Committee and 1 seat on the Overview and Scrutiny Committee and the ungrouped member taking the unallocated seat on the Overview and Scrutiny Committee.

Recommendation 4

Membership of the Committees to be that shown on the revised Annex B of the report (circulated at the meeting) with the addition of nominations circulated from the Liberal group.

Recommendation 5

That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee.

Recommendation 7

That the terms of reference of the Policy and Resources Committee, Licensing Committee, Overview and Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended to reflect the changes in the political management system agreed at Council on 31 October 2013. 

Recommendation 8

That the Resources Working Party be established by Council, to enable it to meet on the 5 June 2014, with a membership of 10 with political proportionality, therefore, 6 Conservative Members, 2 Liberal Members, 1 Liberal Democrat Member and 1 Independent Member and nominated substitutes.  The minutes of the Resources Working Party meeting on 5 June 2014 be reported to the Policy and Resources Committee meeting on 19 June 2014.  Subject to approval, groups are asked to nominate for this Working Party, with substitutes.

Councillor Ives proposed and Councillor Clark seconded the following amendment;

That the membership of the Resources Working Party  ...  view the full minutes text for item 11.

To consider the appointment or nomination of representatives to serve on outside organisations for the forthcoming municipal year 2014/2015. 

The attached list shows the representatives appointed for 2013/2014, as amended during the year.

Nominations were received as indicated in Annex B to these minutes and the remaining business was deferred to the next Ordinary Meeting of Full Council where time was available.

To consider the appointment of Member Champions for 2014/2015.

This business was deferred to the next Ordinary Meeting of Full Council where time was available.

There being no other business, the meeting closed at 5.30 pm.