Agenda and minutes

Apologies for absence were received from Councillors Acomb and Maud.

Councillor Walker, the Member Champion for staff issues, presented the following staff celebration awards.

·         Outstanding achievement by a team:  Garden Waste Team

Beckie Bennett, Suzanne Dewsnap, John Brown, Joseph McGill, Tim Sedman, Angela Jones, Peter Johnson, Jill Baldwin

·         Community focus: Derwent Lodge Team

Zoe Hill, Sarah Whalley, Helen Burrows, Rachel Houghton, Susan Kelly, Jade Carlisle, Megan Burrows, Justine Coates, Elle Wilmore

·         Customer service: Streetscene Operations Team

Keith Biggins, Joe Kent, Mark Stockill

·         Innovation & Improvement:

Roger Barnsley

·         Service Transformation:  Canvass Team

Jo Dodgson, Paul Howarth, Lynne Bayes

There were no public questions.

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 6 March 2014.

The minutes of the Ordinary meeting of the Council held on 6 March 2014 were presented.

Resolved

That the minutes of the Ordinary meeting of the Council held on 6 March 2014 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

There were no items of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended).

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

The following interests were declared:

Councillor P Andrews declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 76 as a member of the Milton Rooms Management Committee. Councillor Andrews advised that he had been granted a dispensation by the Monitoring Officer to speak and vote at the meeting.

Councillor Mrs Keal declared a personal pecuniary and prejudicial interest in Item 11 Minute 76 as a member of the Milton Rooms Management Committee. Councillor Mrs Keal advised that she had been granted a dispensation by the Monitoring Officer to speak and vote at the meeting on this agenda item. Councillor Mrs Keal also declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 76 as a committee member of the Woodhams Stone Collection. Councillor Mrs Keal also declared a personal and prejudicial interest in relation to the sale of Ryedale Indoor Bowls Club as a trustee and member of the management team of Ryedale Community and Leisure Club but reserved a right to speak with the leave of the Chairman.

Councillor Mrs Burr declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 73 as an associate of Derwent Training Association.

Councillor Bailey declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 150 as a member of the National Park Authority.

Councillor Mrs Frank declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 150 as a member of the National Park Authority.

Councillor Hawkins declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 150 as a member of the Helmsley Planning Members Working Group.

Councillor Arnold declared a personal non pecuniary but not prejudicial interest in Item 11 Minute 150 as a member of the Helmsley Planning Members Working Group.

To receive any announcements from the Chairman and/or the Head of Paid Service.

There were no announcements.

There were no questions on notice.

The Leader did not make a statement but expressed her congratulations and thanks to the winners of the Staff Celebration Awards and to the staff of Ryedale District Council in general.

Planning Committee – 11 February 2014

Minute 150 – Revisions to Helmsley Conservation Area and Article 4

Planning Committee – 7 May 2014

Publication of the Community Infrastructure Levy (CIL) draft charging schedule (minute to follow)

Policy and Resources Committee – 3 April 2014

Minute 71 - Policy on Retail Rate Relief for Business Rates

Minute 72 - Ryedale Development Fund – remaining major projects

Minute 73 - Derwent Training Association expansion

Minute 74 - Local Enterprise Partnership funding

Minute 75 - Exempt Information

Minute 76 - Milton Rooms option appraisal

Planning Committee – 11 February 2014

Minute 150 – Revisions to Helmsley Conservation Area and Article 4

It was moved by Councillor Windress and seconded by Councillor Mrs Frank that the following recommendations of the Planning Committee be approved and adopted:

That Council be recommended to approve:

i.      Note the response to the consultation on proposed amendments to the Conservation Area in Helmsley.

ii.     Approve the revision of the Helmsley Conservation Area in line with the plan contained in Annex 2 of the report.

iii.    Approve the revision to the area covered by the Helmsley Article 4 direction to match the revised Helmsley Conservation Area.

iv.    Approve a 12 month delay in bringing the amended Article 4 direction into effect.

Upon being put to the vote the motion was carried unanimously.

Resolved

That Council:

i.           Noted the response to the consultation on proposed amendments to the Conservation Area in Helmsley.

ii.          Approved the revision of the Helmsley Conservation Area in line with the plan contained in Annex 2 of the report.

iii.         Approved the revision to the area covered by the Helmsley Article 4 direction to match the revised Helmsley Conservation Area.

iv.        Approved a 12 month delay in bringing the amended Article 4 direction into effect.

Planning Committee – 7 May 2014

Minute 224 - Publication of the Community Infrastructure Levy (CIL) draft charging schedule

It was moved by Councillor Windress and seconded by Councillor Mrs Frank that the following recommendations of the Planning Committee be approved and adopted.

That  Council:

i.      Note the comments received on the Preliminary Draft Charging Schedule and to agree the responses to them as outlined in Appendix 1 to the report to the Planning Committee meeting on 7 May 2014;

ii.     Approve the Draft Charging Schedule at Appendix 2 to the report to the Planning Committee on 7 May 2014 for formal consultation and subsequent submission to the Secretary of State for Examination;

iii.    Agree in principle the Draft Regulation 123 list circulated to the Planning Committee meeting on 7 May 2014 as Appendix 3.

Upon being put to the vote the motion was carried unanimously.

Resolved

That Council:

i.       Noted the comments received on the Preliminary Draft Charging Schedule and to agree the responses to them as outlined in Appendix 1 to the report to the Planning Committee meeting on 7 May 2014;

ii.      Approved the Draft Charging Schedule at Appendix 2 to the report to the Planning Committee on 7 May 2014 for formal consultation and subsequent submission to the Secretary of State for Examination;

iii.     Agreed in principle the Draft Regulation 123 list circulated to the Planning Committee meeting on 7 May 2014 as Appendix 3.

Policy and Resources Committee – 3 April 2014

Minute 71 - Policy on Retail Rate Relief for Business Rates

It was moved by Councillor Mrs Cowling and seconded by Councillor Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted:

That Council be recommended to approve:

(I)         A Discretionary  ...  view the full minutes text for item 24.

The Chief Executive submitted a report (previously circulated) which considered the offers received for the sale of the council asset known as Ryedale Bowls Club.

Councillor Mrs Cowling moved and Councillor Mrs Shields seconded the recommendation in the report.

Councillor Mrs Cowling drew members attention to a typographical error in the report at recommendation (ii) that should read £12k for 10 years.

Upon being put to the vote the motion was carried unanimously.

Resolved

That Council approved the sale of the Ryedale Bowls Club to the Ryedale Community and Leisure Club with the following financial implications:

i.       an immediate capital receipt of £230k;

ii.      £12k per year for 10 years with interest (this receipt to be subject to a second legal charge on the building in the Council’s name); and

·         that the £50k shortfall on the overall receipt currently assumed at £400k included within the capital programme is taken from unallocated capital resources and the delayed capital receipt in (ii) above is managed through Council reserves.

Councillor Mrs Keal also declared a personal and prejudicial interest in relation to the sale of Ryedale Indoor Bowls Club as a trustee and member of the management team of Ryedale Community and Leisure Club. After making a speech with the the leave of the Chairman, Councillor Mrs Keal left the Council Chamber during consideration of this item.

There being no other business, the meeting closed at 10.10 pm.

The following items were deferred to the next meeting of Council:

(i)            Appointment of Members to Outside Bodies

(ii)          Appointment of Member Champions

(iii)         Report relating to Members Allowances