on Tuesday 21 April 2009 and reconvened on 5 May 2009
Present
Councillors Mrs Shields (in the Chair), Andrews, Clark, Cussons, Hawkins, Raper (part), Mrs Wilford (part) and Windress
In Attendance
S Copley, P Cresswell (Part) D Summers (Part), Miss J Waggott (Part), A Winship
By Invitation
Councillors Knaggs (Part), Wainwright, and Mrs Cowling
456. Apologies for Absence
Apologies were received from Councillor Mrs Warriner.
457. Declarations of Interest
458. Exempt Information
Resolved:
That in accordance with Section 100 (A)(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item as there would be a likely disclosure of exempt information as defined in Paragraph 3 of the Schedule 12A of the Act as the information related to an individual.
459. Proposed Re-roofing of Former Town Hall, Malton (Malton Museum/Tourist Information Centre)The decision under consideration by the Committee was the following resolution of the Policy and Resources Committee meeting on 2 April 2009 in relation to the proposed re-roofing of the former Town Hall Malton (Malton Museum/Tourist Information Centre)
That decision was:
“Resolved:
That the Chief Executive be given delegated authority in consultation with the Chairman of the Policy and Resources Committee to accept:-
(i) the tender of Alan Shaw Roofing of York in the sum of £79,531.33 for the re-roofing works to the former Town Hall, Malton, and
(ii) a suitable quotation for repairs to the exterior stonework.”
Members received a report outlining a chain of events that had culminated in Members of this committee holding the extraordinary meeting. The previous meeting of this Committee had voted to hold this meeting in order to consider this item, and that, at the meeting the following people be invited to attend to address the committee regarding the processes and procedures leading up to and at the meeting of Policy and Resources Committee on 2 April 2009
(i) The Leader, Councillor Knaggs
(ii) The Chief Executive
(iii) Paul Cresswell, Corporate Director (s151)
(iv) David Summers, Property Manager
The Chairman described the purpose of the meeting as being to review the circumstances which led to the resolution of the Policy and Resources Committee meeting on 2nd April 2009, to delegate the decision about the re-roofing of the former Town Hall in Malton (over the Malton Museum and Tourist Centre) to the Chief Executive and Chairman of the Policy and Resources Committee.
Members considered whether to call in the decision of the Policy and Resources Committee held on 2nd April 2009 regarding the Malton Museum re-roofing contract. It was moved by Councillor Raper and Seconded by Councillor Cussons that there be no call in of the decision of the Policy and Resources Committee on 2nd April 2009 to give the Chief Executive in consultation with the Chairman of the Policy and Resources Committee delegated authority to accept a tender for re-roofing works and repairs to the exterior stonework for the Former Town Hall, Malton. Upon being put to the vote, the motion was carried.
Resolved:
That the decision of the Policy and Resources Committee on 2nd April 2009 to give the Chief Executive in consultation with the Chairman of the Policy and Resources Committee delegated authority to accept a tender for re-roofing works and to accept a quotation for repairs to the exterior stonework for the Former Town Hall, Malton be not called in.
It was then proposed by Councillor Clark and seconded by Councillor Andrews that:-
“There may be a Standards issue arising from the circumstances which led to the resolution of the Policy and Resources Committee on 2nd April 2009 to delegate the decision about the re-roofing of the former Town Hall in Malton (Malton Museum and Tourist Centre) to the Chief Executive and Chairman of the Policy and Resources Committee, and the Standards Committee be asked to look into this matter”
Further discussion took place and it was
Resolved:
To adjourn the meeting and reconvene at a time and date to be decided.
The meeting started at 6.30 pm and adjourned at 10.20 pm
Tuesday 5th May 2009, 6.30 pm
At the reconvened Meeting, the Committee debated the motion previously proposed by Councillor Clark and seconded by Councillor Andrews.
Upon being put to the vote, the motion was lost
Councillor Clark requested that his vote for the Motion be recorded.
It was then proposed by Councillor Shields and seconded by Councillor Cussons that the following recommendation be made by the Overview and Scrutiny Committee having regard to all the evidence and information presented in this matter:-
“Any Officer who is presenting a report to Committee should normally be invited to attend Committee pre Meetings. This recommendation to go to the Chief Executive”
Upon being put to the vote, the Motion was carried.
Resolved:
That any Officer who is presenting a report to Committee should normally be invited to attend Committee pre meetings. This recommendation to go to the Chief Executive.
Councillor Andrews then moved, and Councillor Clark seconded a motion that:-
“A Union representative be asked to attend a future meeting of the Overview and Scrutiny Committee, to enable the Committee to enquire about relations between Management and Staff”
Upon being put to the vote, the Motion was lost.
A further motion was then moved by Councillor Windress and seconded by Councillor Andrews that:-
“A recommendation be made to the Policy and Resources committee to introduce audio visual equipment into the Council Chamber to provide accurate transcripts of meetings”
Upon being put to the vote, the Motion was carried.
Resolved:
That the Policy and Resources Committee be recommended to introduce audio visual equipment into the Council Chamber to provide accurate transcripts of meetings
The meeting closed at 7.10 pm