Agenda and draft minutes

Policy and Resources Committee - Thursday, 16th June, 2022 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Lucy Furneaux  43294

Link: View live stream

Items
No. Item

1.

Emergency Evacuation Procedure

The Chair to inform Members of the Public of the emergency evacuation procedure.

2.

Apologies for absence

Minutes:

Apologies were received from Councillor Riby, Councillor P Andrews substituting.

3.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Keal declared a personal, non-pecuniary and non-prejudicial interest in item 14 (Funding for Norton Skate Park) as a member of Norton Town Council.

 

Councillor P Andrews declared a personal, non-pecuniary and non-prejudicial interest in item 14 (Funding for Norton Skate Park) as a member of Malton Town Council.

 

Councillor Burr also declared a personal, non-pecuniary and non-prejudicial interest in Item 14 (Funding for Norton Skate Park) as a member of Norton and Malton Town councils.

 

4.

Minutes of the meeting held on 17 March 2022

Supporting documents:

Minutes:

Decision

 

That the minutes of the Policy and Resources Committee held on 17 March 2022 be approved and signed by the Chair as a correct record, subject to an amendment to the voting record under Item 117 – Exempt Information, and that an incorrect figure in the report under Item 118 – Housing Benefit Debtor Write Offs be noted.

 

Voting Record

Approved by general affirmation

5.

Minutes of the Local Plan Working Party held on 9 March 2022

Supporting documents:

Minutes:

The minutes of the Local Plan Working Party held on 9 March 2022 were received.

6.

Minutes of the Local Plan Working Party held on 29 March 2022

Supporting documents:

Minutes:

The minutes of the Local Plan Working Party held on 29 March 2022 were received.

7.

Minutes of the Livestock Market Working Party held on 6 April 2022

Supporting documents:

Minutes:

The minutes of the Livestock Market Working Party held on 6 April 2022 were received.

8.

Minutes of the Flood Management Working Party held on 26 April 2022

Supporting documents:

Minutes:

The minutes of the Flood Management Working Party held on 26 April 2022 were received.

9.

Minutes of the Local Plan Working Party held on 12 May 2022

Supporting documents:

Minutes:

The minutes of the Local Plan Working Party held on 12 May 2022 were received.

10.

Minutes of the Local Plan Working Party held on 24 May 2022

Supporting documents:

Minutes:

The minutes of the Local Plan Working Party held on 24 May 2022 were received.

11.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

12.

Appointment of Working Parties and Sub-Committees

Supporting documents:

Minutes:

Considered – report of the Head of Corporate Governance.

 

It was proposed by Cllr Burr and seconded by Cllr P Andrews that Cllr Thackray be appointed to the Local Plan Working Party.

 

Upon being put to the vote the motion was carried by general affirmation.

 

Decision

 

(i)    That the terms of reference for working parties and sub-committees of the Policy and Resources Committee  attached at Appendix 1 of the report be approved;

(ii)   That members and substitutes be appointed to working parties and sub-committees of the Policy and Resources Committee based on the allocation of seats set out in Appendix 2;

(iii)  That Cllr Thackray be appointed to the Local Plan Working Party.

 

Voting Record

Approved by general affirmation

13.

Revenue and Capital Budget Monitoring - Draft Outturn 2021-2022

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s.151)

 

Decision

Policy and Resources Committee:

 

(i)            Notes the contents of the report and that the draft surplus Balance of £10k has been transferred to the General Reserve.

(ii)           Approves a carry forward of £242k from revenue budgets and £7.56m from the Capital Programme to ensure that key projects can be adequately resourced and completed.

 

Voting Record

Approved by general affirmation

 

14.

Funding for Norton Skate Park

Supporting documents:

Minutes:

The Chair informed the Committee that this item would be taken out of numerical order, and it was addressed following the conclusion of Item 11.

 

Considered – report of the Programme Director for Place and Resources.

 

Decision

 

Policy and Resources Committee approve that:

 

(i)            Funding for the scheme already allocated in the 2022/23 budget be provided to Norton Town Council (NTC) but subject to RDC having sight of the preferred quote for the work and on the understanding that all interest groups are consulted and included in ongoing development work at the site.

(ii)           RDC funding be conditional upon confirmation of any required match funding, should the cost of the scheme be above the RDC £50,000 contribution.

 

Voting Record

Unanimous

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

15.

Norton College Astro-Turf Replacement Funding Request

Supporting documents:

Minutes:

Considered – report of the Programme Director for Place and Resources.

 

Recommendation to Council

 

Policy and Resources Committee recommends that:

 

(i)            Funding of 90% towards the estimated total project cost for the replacement astro-turf pitch at Norton College up to a maximum of £108,000 be provided;

(ii)           Provision of a grant is subject to 10% match funding from the College, a robust procurement process being undertaken by the College, the provision of a community use plan, and completion within 2022/23;

(iii)          Agreement of the procurement process and the community use plan is delegated to the Programme Director for Place and Resources in consultation with the S151 Officer and the Chair of the Policy and Resources Committee.

 

Voting Record

Unanimous

 

Councillor Docwra left the meeting at 8.20pm.

 

16.

Council Performance - Quarter 4 2021-22

Supporting documents:

Minutes:

Considered – report of the Strategy and Performance Manager.

 

Recommendation to Council

 

It is recommended to Council that the progress report is noted.

 

 

Voting Record

Approved by general affirmation

TO RECEIVE COMMITTEE LEVEL DECISIONS MADE UNDER URGENCY POWERS, AS REQUIRED UNDER THE CONSTITUTION

17.

Contract Award - Public Toilet Cleaning

Supporting documents:

Minutes:

The Committee level decision made under urgency powers was received and the Constitutional requirement was met.

18.

Council Tax Rebate - Discretionary Scheme

Supporting documents:

Minutes:

The Committee level decision made under urgency powers was received and the Constitutional requirement was met.

19.

Rural Community Grant Scheme 2022/23

Supporting documents:

Minutes:

The Committee level decision made under urgency powers was received and the Constitutional requirement was met.

EXEMPT PART 'B' ITEMS - MATTERS TO BE REFERRED TO COUNCIL

20.

Exempt Information

 

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 21(Malton Station Redevelopment – Levelling Up Fund Application) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as the information relates to the financial or business affairs of any particular person (including the authority holding that information).  

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Minutes:

Resolved

 

To exclude the press and public from the meeting for discussion of the following item 21 (Levelling Up Fund Application – Malton Rail Station) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Voting Record

Unanimous

21.

Malton Rail Station - Levelling Up Fund Application

Minutes:

Considered – Report of the Programme Director, Place and Resources

 

Recommendation to Council

 

Policy and Resources Committee recommends to Council that approval is given to the Ryedale District Council (RDC) submission of a Levelling Up Fund application for the Malton Station Redevelopment Project in July 2022, including a financial contribution of around £1.5 million, subject to a successful bid.

 

Voting record

Unanimous

                     

22.

Any other business that the Chair decides is urgent.

Minutes:

There being no further business, the meeting closed at 9:00pm.