Agenda and draft minutes

Policy and Resources Committee
Thursday, 27th May, 2021 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Burr.

2.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest given at the beginning of the meeting.

 

Councillor Clark declared a personal, non-pecuniary and not prejudicial interest in item 9 (Review of the Provision of Three Hours Free Car Parking Following Member Motion in April 2021) as he holds a seasonal car parking disc.

3.

Minutes of the meeting held on 18 March 2021

Supporting documents:

Minutes:

Decision

 

That the minutes of the Policy and Resources Committee held on 18 March 2021 be approved and signed by the Chair as a correct record.

 

Voting record

8 For

1 Abstention

4.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business regarding waste consultations which was considered under item 12.

 

The reason for the urgency was the timescale within which a decision was required.

 

5.

Policy and Resources Forward Plan

Supporting documents:

Minutes:

The Policy and Resources Committee Forward Plan was received.

 

It was requested that the following items be added:

i)          Ryedale Local Plan

ii)         Biodiversity Action Plan

iii)         Government Consultations (standing item)

iv)        Budget allocation – COVID-19 contingency funding

v)         Climate Change (bi-annual item)

vi)        White Rose Housing Improvement Agency (annual item)

 

Decision

 

That the Policy and Resources Forward Plan be adopted, to include the amendments requested.

 

 

Voting record

Unanimous

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

6.

Appointment of Working Parties and Sub Committees

Supporting documents:

Minutes:

Considered – report of the Head of Corporate Governance and Monitoring Officer

 

Decision

 

(i)     That the terms of reference for working parties and sub-committees of the Policy and Resources Committee attached at Appendix 1 of the report be approved;

 

(ii)    That the terms of reference for the Flood Management Working Party  attached at Annex A of the minutes be approved;

 

(iii)   That the Members and substitutes be appointed to working parties and sub-committees of the Policy and Resources Committee based on the allocation of seats set out in Annex B of the minutes, with Members and substitutes to be appointed to the Flood Management Working Party at the next Ordinary Meeting of the Policy and Resources Committee.

 

 

Voting record

Unanimous

Supporting documents:

Supporting documents:

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

7.

Draft Ryedale Housing Strategy 2021-24

Supporting documents:

Minutes:

Considered – report of the Programme Director of Economic Development, Business and Partnerships

 

Recommendation

 

It is recommended to Full Council that

 

(i)         the objectives and priorities endorsed by Policy and Resources Committee be approved by Council

 

 

Voting record

Unanimous

8.

Review of the Provision of Three Hours Free Car Parking Following Member Motion in April 2021

Supporting documents:

Minutes:

Considered – report of the Programme Director of Economic Development, Business and Partnerships

 

Councillor Clark declared a personal, non-pecuniary and not prejudicial interest in this item as he holds a seasonal car parking disc.

 

Decision

 

That no changes be made to the current position and fees continue to be charged, prior to further consideration of this issue by Full Council on 24 June 2021.

 

Recommendation

 

It is recommended to Full Council that no changes be made to the arrangements for car parking charges in Ryedale and fees continue to be charged.

 

Voting record

6 For

3 Abstentions

9.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 11 (Development Opportunities and Three Year Housing Development Programme – Acquisition for Shared Housing) and item 12 (Leisure Service Delivery Options) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as they contain information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Minutes:

Resolved

 

To exclude the press and public from the meeting for discussion of the following item 12 (Leisure Service Delivery Options as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

10.

Development Opportunities and Three Year Housing Development Programme – Acquisition for Shared Housing

Minutes:

This item of business was withdrawn ahead of the meeting.

 

11.

Leisure Service Delivery Options

Minutes:

Considered – report of the Programme Director of Economic Development, Business and Partnerships

 

Decision

The Policy and Resources Committee calls upon Officers to look into a measurable result against payment between now and consideration of this item at the next Ordinary meeting of Full Council.

 

Recommendation

 

It is recommended to Full Council that:

 

(i)         The recommendations within the report be approved;

 

(ii)        The Minister be written to, to inform them of the situation regarding leisure service delivery within Ryedale.

 

Voting record

8 For

1 Abstention

12.

Any other business that the Chairman decides is urgent.

Supporting documents:

Minutes:

Considered – report of the Head of Customer and Communities.

 

Decision

 

(i)         The committee note the content of the report.

(ii)        Elected members to provide any comments to draft consultation responses to officers by 2 June 2021. Any amendments made to the draft consultation responses prior to submission on the deadline date of the 4 and 10 June 2021 will be made following consultation with the Chair or Policy and Resources.

 

            (i)         Extended Producer Responsibility (EPR) – deadline 4 June                                     2021 (Appendix A of the report)

            (ii)        Deposit Return Scheme (DRS) – deadline 4 June 2021 (Appendix B of                  the report)

            (iii)        Waste Prevention Programme for England – deadline 10 June                                2021 (Appendix C of the report)

 

(iii)       Note that a further consultation on the Consistency in collections has also been released from DEFRA with a deadline for consultation response for the 4 July 2021.

 

Voting record

Unanimous