Agenda and draft minutes

Policy and Resources Committee - Thursday, 29th July, 2021 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

24.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Burr, Councillor P Andrews substituting.

 

25.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

 

26.

Minutes of the meeting held on 29 June 2021

Supporting documents:

Minutes:

 Decision

 

That the minutes of the Policy and Resources Committee meeting held on 29 June 2021 be approved and signed by the Chairman as a correct record, subject to a minor amendment to the wording of minute 15 – Chair’s Announcements, to read “Cllr Duncan raised an email that had been issued to Group Leaders”.

 

Voting record

8 For

2 Abstentions

 

27.

Chair's Announcements

Minutes:

There were no announcements from the Chair.

 

28.

Policy and Resources Committee Forward Plan

Supporting documents:

Minutes:

The Policy and Resources Committee Forward Plan was received, and Officers were asked to confirm that items for the meeting on 23 September 2021 were on track.

 

It was noted that the Employment Related Policies had now come off the Forward Plan for 23 September 2021.

 

29.

Government Consultations

To receive notice of upcoming Government consultations which are for response by the Policy and Resources Committee

Minutes:

The North Yorkshire County Council consultation on the Minerals and Waste Plan was considered.

 

It was noted that an extension to the consultation deadline had been requested by Officers.  A vote was then taken on the following two options for proceeding in the event that an extension was not granted:

i)              That an additional meeting of the Policy and Resources Committee be held to agree a response prior to the close of the consultation;

ii)             All Members of Council be asked to send comments to the Head of Planning to agree a response in consultation with the Chair of the Policy and Resources Committee.

 

Voting record

1  Option i)

9  Option ii)

 

Decision

 

Policy and Resources Committee’s preferred approach is for North Yorkshire County Council to grant an extension to the consultation on the Joint Waste and Minerals Plan  If this is not forthcoming, all Members of Council be asked to send comments to the Head of Planning to agree a response in consultation with the Chair of the Policy and Resources Committee.

 

Voting record

Unanimous

 

 

The HR Business Partner advised the Committee regarding the MHCLG consultation on special severance payments.

 

Decision

 

Policy and Resources Committee delegates authority to the relevant Service Lead in consultation with the Chair of the Policy and Resources Committee to respond to Government Consultations after the widest possible consultation with Members.

 

Voting record

6 For

4 Against

 

30.

Recommendations from the Grants Working Party Meeting held on 7 July 2021

Supporting documents:

Minutes:

Resolved

 

To exclude the press and public from the meeting for discussion of the following item 8 (Recommendations from the Grants Working Party Meeting held on 7 July 2021) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Voting record

5 For

5 Against

Chair’s casting vote – For

 

Decision

 

That the recommendations of the Grants Working Party held on 7 July 2021 be approved.

 

Voting record

Unanimous

 

31.

Minutes of the Flood Management Working Party meeting held on 8 July 2021

Supporting documents:

Minutes:

The minutes of the Flood Management Working Party meeting held on 8 July 2021 were received.

 

32.

Minutes of the Livestock Market Working Party meeting held on 15 July 2021

Supporting documents:

Minutes:

The minutes of the Livestock Market Working Party meeting held on 15 July 2021 were received.

 

33.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

A request was received to consider the following item of urgent business:

 

The Council resolves to instruct solicitors who are experts in dealing with applications for judicial review, to obtain a legal opinion from leading London counsel in regard to a possible legal challenge of the decision to restructure local government in North Yorkshire.

 

Following consultation with Members of the Committee, the Chair did not consider that this item of business should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

34.

Changes to the Independent Group's Working Party Appointments

To make the following changes to the appointed Working Party substitutes for the Independent Group:

 

i)             To appoint Councillor P Andrews as the substitute on the Livestock Market Working Party;

ii)            To appoint Councillor Thackray as the substitute on the Local Plan Working Party, in replacement of Councillor Burr.

Minutes:

Decision

 

i)          To appoint Councillor P Andrews as the substitute on the Livestock Market Working Party;

ii)         To appoint Councillor Thackray as the substitute on the Local Plan Working Party, in replacement of Councillor Burr.

 

Voting record

Unanimous

 

35.

Milton Rooms Grant Update and Business Case

Supporting documents:

Minutes:

Considered – report of the Programme Director for Economic Development, Business and Partnerships

 

The Chief Finance Officer (s.151) confirmed that the funding proposed is not considered to be a subsidy for the purposes of subsidy control.

 

Decision

 

i)          The proposed changes to the original works approved by Council in February 2021 are approved.

ii)         The business case for the budgeted £307,000 is accepted and the funds are approved for release.

 

Voting record

Unanimous

 

36.

Additional Capacity Funding Requests

Supporting documents:

Minutes:

Considered – report of the Programme Director for Economic Development, Business and Partnerships

 

Councillor Duncan moved and Councillor Docwra seconded the following amendment:

 

That the decision be deferred to the meeting on 23 September 2021, to be considered in the context of the wider capacity report.

 

Resolved

 

Upon being but to the vote, the amendment was lost.

 

Voting record

4 For

5 Against

1 Abstention

 

Decision

 

Committee notes that additional budgets will be used in 2021/22 to support the three posts outlined in the report, and that a further report will be brought to cover funding for future years, as part of the Financial Strategy.

NB – The proposed Project Management post for the Livestock Market is dependent on the decision to proceed.

 

Voting record

5 For

5 Against

Chair’s casting vote – For

 

            Recorded vote

            For

            Councillors J Andrews, P Andrews, Clark, Frank and Keal

            Against

            Councillors Arnold, Delaney, Docwra, Duncan and Graham

 

37.

Treasury Management Annual Report 2020-2021

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s.151)

 

Decision

 

That Committee

i)          Notes the annual treasury management report for 2020-21; and

ii)         Approves the actual 2020-21 prudential and treasury indicators in the report.

 

Voting record

Unanimous

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

38.

Revenue and Capital Budget Monitoring - Q1 2021/22

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s.151)

 

Recommendation

 

It is recommended that Council:

 

i)          Notes the contents of the contents of the report – including as updated verbally at the Committee meeting

ii)         Notes the impact on reserves of current spending plans and that it is likely that reserves will be fully spent by March 24 unless further savings are made.  This assumes that the Council will continue in its current form until at least that point.  If Local Government Review happened before then, there will be additional costs arising from that which all councils will be expected to contribute to.

 

Voting record

Unanimous

 

39.

HR Policy Revision - Local Government Pension Scheme Employer Discretions, Family Leave Policy and Probation Policy

Supporting documents:

Minutes:

Considered – report of the Head of Human Resources

 

Recommendation

 

It is recommended to Council that the revised policies are agreed for implementation.

 

Voting record

Unanimous

 

40.

Any other business that the Chairman decides is urgent.

Minutes:

There being no further business, the meeting closed at 10:00pm.