Agenda and draft minutes

Council - Wednesday, 29th June, 2022 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  43476

Recording: Listen to the recording

Items
No. Item

13.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors J Andrews, P Andrews, Arnold, Burr, Goodrick, Keal, King, Mackenzie, Oxley, Raine and Thackray.

 

Councillor Middleton, being unavoidably delayed, arrived at 6.55pm.

 

On behalf of the Council, the Chair gave thanks to Councillors Bailey, Delaney and Garbutt Moore who had recently resigned from their positions and wished them well in their future endeavours.

14.

Public Question Time

Minutes:

There were no public questions.

15.

Minutes

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 7 April 2022.

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 7 April were presented.

 

Resolved

 

That the minutes of the Ordinary Meeting of Council held on 7 April be approved and signed by the Chair as a correct record.

16.

Urgent Business

To receive notice of any urgent business which the Chair considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

17.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chair confirmed that the recent communication received by Elected Members regarding Item 9b on the agenda was background information only and not classed as lobbying.

 

Councillor Cleary made a personal non-pecuniary interest in Item 9b as Member Champion for Sport and Physical Recreation.

 

The Chair advised that the declarations of all Members of North Yorkshire County Council would be taken as given.

18.

Announcements

To receive any announcements from the Chair, the Leader and/or the Head of Paid Service.

Minutes:

The Chair made the following announcements;

 

We’re pleased to let you know that through the Welcome Back fund we’ve spent £98k to support the citizens of Ryedale throughout the COVID-19 pandemic.

 

Key successes include:

·         Installing of hand sanitisers in our market towns, stencilling safe distances on pavements and promoting COVID safety measures

·         Offering business packs to support with reopening safely after lockdown

·         Recruiting a Town Centre Ambassador to support businesses

·         Monitoring footfall to provide a baseline count prior to COVID and assess impact of pandemic on the five market town high streets and help evaluate recovery

·         Installing planters in and around the market towns – in particular around the toilet blocks

·         Launching the ‘Ryedale festivities’ campaign to support citizens to shop local at Christmas to assist in business recovery

·         Extending business advice to support temporary adjustments to business premises and good practice for social distancing

·         Purchasing litter pickers, hoops, gloves, masks, individual hand sanitisers and Hi-Viz jackets to support National Spring Clean event and a busy Summer season of tidy-up activity

 

We have been awarded a Gold Award in the Geoplace Exemplar Awards for the quality of the address data in the gazetteer. I would like to offer Members thanks and congratulations to Chris Morris in our Planning Technical Support Team for this fantastic achievement.

19.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

Minutes:

There were no questions on notice.

20.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

21.

External Auditors Annual Report

Supporting documents:

Minutes:

It was moved by Councillor Middleton and seconded by Councillor Dowcra that;

 

The External Auditors Annual Report for 2020/21 is noted.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That the External Auditor’s Annual Report for 2020/21 be noted.

 

Voting record

Unanimous

22.

Norton College Astro-Turf Replacement Funding Request

Supporting documents:

Minutes:

It was moved by Councillor Graham and seconded by Councillor Cleary that;

 

(i)    Funding of 90% towards the estimated total project cost for the replacement astro-turf pitch at Norton College up to a maximum of £108,000 be provided;

(ii)  Provision of a grant is subject to 10% match funding from the College, a robust procurement process being undertaken by the College, the provision of a community use plan, and completion within 2022/23;

(iii)Agreement of the procurement process and the community use plan is delegated to the Programme Director for Place and Resources in consultation with the S151 Officer and the Chair of the Policy and Resources Committee.

(iv)As discussed by Policy and Resources committee on 16 June 2022 an additional maximum of £50,000 is made available to Norton College should a new base or other works be required.

 

Councillor Mason proposed and Councillor Cleary seconded the following amendment;

 

To add;

 

(v)  The college to set aside funding each year to cover the cost of refurbishments at the end of the life of the astro-turf and this is to be added into the funding agreement.

 

Upon being put to the vote the amendment was carried.

 

Voting record

13 For

1 Abstention

 

Upon being put to the vote the substantive motion, as amended, was carried.

 

Resolved

 

That approval be given to the following:

 

(i)    Funding of 90% towards the estimated total project cost for the replacement astro-turf pitch at Norton College up to a maximum of £108,000 be provided.

(ii)  Provision of a grant is subject to 10% match funding from the College, a robust procurement process being undertaken by the College, the provision of a community use plan, and completion within 2022/23.

(iii)Agreement of the procurement process and the community use plan is delegated to the Programme Director for Place and Resources in consultation with the S151 Officer and the Chair of the Policy and Resources Committee.

(iv)As discussed by Policy and Resources committee on 16 June 2022 an additional maximum of £50,000 is made available to Norton College should a new base or other works be required.

(v)  The college to set aside funding each year to cover the cost of refurbishments at the end of the life of the astro-turf and this is to be added into the funding agreement.

 

Voting record

Unanimous

22a

Council Performance - Quarter 4 2021-22

Supporting documents:

Minutes:

It was moved by Councillor Riby and seconded by Councillor Middleton that;

 

The Council Performance Report – Quarter 4 2021-2022 is noted.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That the Council Performance Report – Quarter 4 2021-2022 be noted.

 

Voting record

Unanimous

22b

Exempt information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 21 (Malton Station Redevelopment – Levelling Up Fund Application) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as the information relates to the financial or business affairs of any particular person (including the authority holding that information). The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

Minutes:

Resolved

 

To exclude the press and public from the meeting during consideration of the following item 9e (Malton Station Redevelopment – Levelling Up Fund Application) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as the information relates to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

 

Voting record

Carried by general affirmation.

23.

Malton Rail Station - Levelling Up Fund Application

Minutes:

In Councillor Keal’s absence, Phillip Spurr, Programme Director for Place & Resources presented the report. It was explained that the estimates included in the published agenda (Item 9e) had been updated due to the current economic climate, therefore the recommendation in the report (Item 9e) required amendment.

 

Councillor Riby proposed and Councillor Mason seconded that;

 

Approval is given to the Ryedale District Council (RDC) submission of a Levelling Up Fund application to the Malton Station Redevelopment Project in July 2022, including a financial contribution capped at £2 million, subject to a successful bid.

 

Upon being put to the vote, the motion was carried.

 

Resolved

 

That the Ryedale District Council (RDC) submission of a Levelling Up Fund application to the Malton Station Redevelopment Project in July 2022, including a financial contribution capped at £2 million, subject to a successful bid, be approved.

 

Voting record

Unanimous

24.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

24a

Proposed by Councillor P Andrews and seconded by Councillor Burr

That Council enter into negotiations with Fitzwilliam Malton Estate (FME) to sell Wentworth Street Car Park to FME, subject to the use being restricted to car parking only and the sale price to be approved by the District Valuer.

Minutes:

Cllr P Andrews requested that the Motion on Notice be withdrawn from the agenda and deferred to a future meeting of Full Council.

25.

Any other business that the Chair decides is urgent

Minutes:

There being no items of urgent business, the meeting closed at 7.40pm.