Agenda and draft minutes

Additional Ordinary Meeting, Policy and Resources Committee
Thursday, 4th July, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  43476

Recording: Listen to the recording

Items
No. Item

18.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Arnold, Councillor Raper substituted, Councillor Riby, Councillor Burr substituted and Councillor Thackray, Councillor P Andrews substituted.

19.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillors Burr and Duncan declared personal, non-pecuniary but not prejudicial interests as North Yorkshire County Councillors and Councillor P Andrews declared a personal, non-pecuniary but not prejudicial interest as a Malton Town Councillor.

20.

Minutes

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Policy and Resources Committee held on 6 June 2019 be approved and signed by the Chairman as a correct record.

 

Voting record

7 For

2 Abstentions

21.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

The Chairman had one item of urgent business to seek views from the Policy and Resources Committee on proposals from North Yorkshire County Council for constituent councils to provide an allowance for their member of the North Yorkshire Police, Fire and Crime Panel and options for contributing towards administrative support of the Panel.

 

22.

Minutes of the Constitution Working Party held on 20 June 2019

Supporting documents:

Minutes:

Decision

 

That the work programme attached as Appendix 1 of the minutes of the Constitution Working Party held on 20 June 2019 be approved.

 

Voting record

8 For

1 Abstention

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

23.

Nominations to Senior Management Contracts Working Party

Independent Group nominations

Representative: Councillor Andrews

Substitute: Councillor Burr

 

Liberal Democrat nominations

Representative: Councillor Keal

Substitute: Councillor Mason

 

Ryedale First Independent nominations

Representative: Councillor Frank

Substitute: Councillor Arnold

 

 

Minutes:

Decision

 

That the following members and substitutes be appointed to the Senior Management Contracts Working Party for the ensuing year, until such time as new appointments are made:

 

Independent Group Members

Representative: Councillor Andrews

Substitute: Councillor Burr

 

Liberal Democrat Members

Representative: Councillor Keal

Substitute: Councillor Mason

 

Ryedale First Independent Members

Representative: Councillor Frank

Substitute: Councillor Arnold

 

Voting record

Unanimous

24.

Exempt Information

Certain information in the following report is considered to be exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended) as the information relates to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

Resolved       

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act as the information provided relates to the financial or business affairs of any particular person.

 

Voting record

Unanimous

25.

Request to lease office space at Ryedale House

Supporting documents:

Minutes:

Considered – Report of the Deputy Chief Executive

 

Decision

 

That;

 

a) A 5 year lease for office space at Ryedale House, with a break at 3 years or to align with a new PSH, be offered to DWP.

b) Any future PSH rent costs (assuming this is delivered before the 5 year term and no more space is taken) be set at or around the rental offer for the transitional space. DWP reaffirm their funding position which is a guaranteed 10 year lease rental income for nil implementation works costs (other than fixtures, furniture and equipment) regardless of whether there is a new or a remodelled PSH.

 

Voting record

8 For

1 Abstention

26.

Organisation for Health and Safety Policy and 2019/20 Health and Safety Action Plan

Supporting documents:

Minutes:

Considered – Report of the Chief Executive and the Deputy Chief Executive

 

Decision

 

That the Council’s updated Health and Safety Policy, attached at Appendix 1 of the report be approved.

 

Voting record

Unanimous

27.

Financial Assessment - Public Services Hub Options for Ryedale House

Supporting documents:

Minutes:

Considered – Report of the Deputy Chief Executive

 

Decision

Officers to focus on gathering information regarding the Ryedale House site.

In order to fully understand and compare the relative benefits of either renovating Ryedale House or building a new Public Service Hub on the site, Members require information regarding;

·      The space required by Ryedale District Council for staff and members

·      The partners wishing to join the PSH, the space they require and their financial contribution (be that capital or annual rent)

·      Demand for private sector office space and whether this could be accommodated on the site under the existing covenants

·      Future uses of the site under both scenarios, including the scope and terms of any other development on the site and the capital this would release

·      The intentions of our neighbours and the opportunities this may present

·      The relationship to other council-owned assets and how these may be consolidated

·      A full comparison of both the financial and environmental costs of each option over time

A Member Briefing for all Members to be held to explain and clarify the information gathered. Members also require the opportunity to tour Ryedale House to assess its condition and current use.

 

Voting record

Unanimous

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

28.

Funding for Malton, Norton and Old Malton Flood Alleviation Scheme

Supporting documents:

Minutes:

Considered – Report of the Head of Waste and Environmental Services

 

Recommendation to Council

 

That Council approves;

 

A 20% contribution towards the Malton, Norton and Old Malton Flood Alleviation Scheme (MNOMFAS) up to a maximum of £320,000 from the New Homes Bonus Reserve.

 

Voting record

Unanimous

29.

Any other business that the Chairman decides is urgent.

Supporting documents:

Minutes:

Considered – report of the Democratic Services Manager

 

Decision

 

1. That that the Leader of Council write to other North Yorkshire Leaders and the Police, Fire and Crime Panel to state our concern at the level of Special Responsibility Allowance for the Chair and Vice Chair of the Police, Fire and Crime Panel and suggest that this be reviewed to plug the shortfall between the Home Office grants and the costs of the Panel's operations.

 

2. Withhold any payment by Ryedale District Council to fund the operations of the Police, Fire and Crime Panel

 

3. Recommend that the Independent Remuneration Panel consider this when it next meets.

 

Voting record

Unanimous