Agenda and draft minutes

Audit, Overview and Scrutiny Committee
Thursday, 24th October, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Will Baines  43228

Recording: Listen to the recording

Items
No. Item

45.

Apologies for absence

Minutes:

Apologies received from Councillor Brackstone, Councillor Keal, Councillor Raine and Thilina De Zoysa (Grant Thornton).

46.

Minutes of the meeting held on 3 October 2019

Supporting documents:

Minutes:

 Decision

 

That the minutes of the meeting of the Overview and Scrutiny held on 3rd October be approved and signed by the Chairman as a correct record.

 

 

 

Voting Record

5 For

0 Against

0 Abstentions

47.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

The Chair raised two items under urgent business to be treated as exempt at the end of the meeting.

48.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest.

49.

Chair's Announcements

Minutes:

The Chairman made the following announcements:

 

-          A member briefing was to take place on ‘Identifying Fraud in Local Government’ ahead of the committee on Thursday 21 November. Run by Jonathan Dodsworth and Sarah Wallis from Veritau, the briefing will take place from 6pm to 6:30pm in the Council Chamber.

 

-          A reminder of the ‘Cut my Carbon’ Footprint free drop-in event at the Milton Rooms on Saturday 2 November from 10:30am to 2pm. The Ryedale Environment Forum will follow at 2:30pm.

 

-          A reminder of the planned visits to the Job Centre, the option for additional dates was discussed and these will be circulated.

 

50.

First Internal Audit and Counter Fraud Progress Reports 2019/20

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer.

 

Decision

 

That the committee note the work undertaken by internal audit and the counter fraud team in the year to date and thank them for their work in producing the reports.

 

 

Voting Record

5 For

0 Against

0 Abstentions

51.

Update of Internal Audit Charter

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer.

 

Decision

 

That the committee approve the changes to the council’s internal audit charter.

 

 

Voting Record

5 For

0 Against

0 Abstentions

52.

External Audit Annual Audit Letter

Supporting documents:

Minutes:

Considered – Report of Grant Thornton.

 

Decision

 

That the annual audit letter be noted and thank the Auditors for their work.

 

 

Voting Record

5 For

0 Against

0 Abstentions

53.

External Audit Annual Fee Letter 2019-20

Supporting documents:

Minutes:

Considered.

 

Decision

 

That the Annual External Audit fee letter be noted.

 

 

Voting Record

5 For

0 Against

0 Abstentions

54.

Treasury Management Mid-Year Review

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer.

 

Decision

 

That :

(i)    Members receive this report; and

(ii)    The mid-year performance of the in-house managed funds to date is noted.

(iii)  Members note the update regarding NYCC Treasury services and sweeping.

 

 

Voting Record

4 For

0 Against

0 Abstentions

55.

Update on Risk Management

Supporting documents:

Minutes:

Considered – Report of the Chief Finance Officer.

 

Decision

 

That the Committee notes the contents of this report and thanks the Chief Finance Officer and the wider team for its production. The Overview and Scrutiny Committee requests that Members of the Committee come forward to discuss any additions or amendments to the Corporate Risk Register.

 

 

Voting Record

5 For

0 Against

0 Abstentions

56.

Timetable of Meetings 2020-21

Supporting documents:

Minutes:

Considered – Report of the Democratic Services Manager.

 

Decision

 

That the Committee defer feedback and comments on the initial draft timetable of meetings for 2020-2021.

 

 

Voting Record

5 For

0 Against

0 Abstentions

57.

O&S Forward Plan

Supporting documents:

Minutes:

Considered

Decision

 

That the Forward Plan be noted.

 

 

58.

Exempt Information

Minutes:

Resolved       

 

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items as there will be a likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Act as the information provided relates to individuals.

 

Voting Record

5 For

0 Against

0 Abstentions

 

A provisional additional Overview and Scrutiny meeting has been arranged for Monday 4th November at 7pm to discuss the following items unless clarity is received beforehand on a number of questions raised.

 

Eden Camp Business Park Food Enterprise Zone

DWP Tenancy at Ryedale House

59.

Any other business that the Chairman decides is urgent.

Minutes:

There being no other business, the meeting closed at 9.05pm.