Agenda and minutes

Budget Meeting adjourned at 10.40pm and reconvened for 27 February 2020 at 6.30pm, Council
Thursday, 20th February, 2020 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Simon Copley  43277

Recording: Listen to the recording

Items
No. Item

78.

Apologies for absence

Minutes:

Apologies for absence on 20 February were received from Councillors Delaney, Frank, King, Raine and Windress.

 

Apologies for absence on 27 February were received from Councillors Hope, King, Raine, Riby and Windress.

79.

Public Question Time

Minutes:

Council took the following public question, submitted by Mr D Summers, in relation to historic issues of bullying at Ryedale District Council:

 

“The Council's Overview & Scrutiny Committee have concluded their investigations into the questions of bullying and intimidation at the Council. Disturbingly, the investigation found clear evidence that bullying and intimidation has taken place. Assuming that the report is accepted by Full Council at this meeting, what further actions in connection with this matter are proposed?”

 

The Chairman thanked Mr Summers for his question and replied:

 

“You will appreciate from the agenda that there are two items that Council will be hearing this evening in connection with this report therefore my answer now is very brief but I will allow you a supplementary if you require it. The answer to the question is in the report from the Chief Executive, issued with the agenda, sets out the actions taken in connection with this matter. Do you wish to ask a supplementary?”

 

Mr Summers then asked a supplementary question:

 

“The Raine Dunstan report refers to disgraceful bullying and intimidation events in the Council’s recent [sic] history and there was clearly been a lack of action from those in senior positions [at the time] who should have been aware of what was occurring. In this connection I asked a public question at Full Council in 2016 about bullying and was told "We have in place clear policies and guidance to address these serious issues". There was also extensive press coverage at the same time on that subject. As the Council has a duty of care towards staff affected by the bullying and intimidation uncovered in the Raine Dunstan report what action is the Council going to take in respect of those former members of staff who did not have the benefit of voluntary redundancy payments or an NDO and were bullied out of their jobs and suffered a number of serious problems? Including which, I'll draw your attention to the following.  There would be a financial impact on people who were bullied out of their jobs, they'd have reduced occupational pension and reduced state pension contributions, as well as suffering a sudden loss of current earnings. They would also have difficulty in securing another job, related to skills, experience, age and reference issues. A number of members of staff who left the authority suffer from mental health issues.”

 

The Chairman replied that he would take the question as what actions the Council had put in place and what future actions it might put in place. The Chairman offered a written answer if required, but highlighted that these matters would be covered later under that item on the agenda.

80.

Minutes

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 5 December 2019.

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 5 December 2019 were presented.

 

Resolved

 

That the minutes of the Ordinary Meeting of Council held on 5 December 2019  be approved and signed by the Chairman as a correct record.

 

Voting record

23 For

1 Abstention

81.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended).

82.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chairman advised that the declarations of all members of North Yorkshire County Council would be taken as given.

 

The following interests were declared:

 

Councillor P Andrews declared a personal non-pecuniary but not prejudicial interest  in Item 12 as Chairman of the Milton Rooms Management Committee.

 

Councillor Thackray declared a personal non-pecuniary but not prejudicial interest  in Item 12 as a Trustee of the Milton Rooms.

83.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minutes:

The Chairman made the following announcements:

 

Thanks were given to Tony Galloway, former Deputy Chief Executive, who had left the Council to take up a senior post at Swindon Borough Council.

 

On behalf of the Council, the Chairman offered condolences and sincere sympathy to Councillor Raine on her recent bereavement.

84.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

84a

To Councillor Clark, Chair of Overview and Scrutiny Committee, from Councillor Joy Andrews

“In view of the fact that the bullying and follow up investigation has spanned three Councils, could the chair of O&S please give this new council the history and background so as to put the report into context.”

Minutes:

To Councillor Clark, Chairman of the Overview and Scrutiny Committee from Councillor J Andrews:

 

Councillor J Andrews submitted the following question:

 

“In view of the fact that the bullying and follow up investigation has spanned three Councils, could the chair of O&S please give this new council the history and background so as to put the report into context.”

 

Councillor Clark, Chairman of the Overview and Scrutiny Committee, replied:

 

The investigation into bullying by the Overview & Scrutiny Committee has taken an unbelievable two and a half years. My own involvement goes back 6 years. Employees of RDC made contact alleging bullying, they usually asked for help and advice. On each occasion I advised that they spoke to their line manager, the manager's manager and the union.  None of this appeared to reduce, let alone stop the alleged bullying. I was contacted by more than ten cases and heard of as many again.

 

The biggest impact was on mental health. Three examples; left 2017 not worked since; serious mental issues still ongoing in 2020. one person was going to ring me in the new year 2017, told me she had panic attacks over Christmas and the New Year though had never had panic attacks before. Handed in her notice with no job to go to.

 

I raised bullying several times with the Chief Executive at that time in 2014 and 2015, I asked her to investigate. In my opinion nothing happened and the phone calls from employees continued. In 2016 I raised the issue in Full Council, the Chief Executive said no Councillors had raised the question of bullying with her. One other Councillor had raised the issue with her, again, nothing done. I therefore moved a motion of no confidence in the Chief Executive at the time, this was ruled out of order by the Chief Executive and the Monitoring Officer.

 

In 2017 the Health & Wellbeing Group, in conjunction with the then Staff Champion, carried out a survey into bullying and other issues. In June 2017 Overview & Scrutiny agreed to look into the alleged bullying starting with the Health & Wellbeing Group/Staff Champion survey. The Deputy Chief Executive said "I'll see if the Chief Executive will let the Committee see it". In my opinion, once again senior management at that time tried to block any moves to resolve the issue.

 

Overview & Scrutiny commissioned an independent academic survey to be carried out by Professor John Raine, this gave the same results as the Health & Wellbeing survey, however the Raine report is academically sound, independent and more rigorous.  The Raine report was given to the new Chief Executive in January 2019 for her to use in management terms, her report is attached in the item later this evening.

 

One question for Council to consider is what course of action should a Councillor take if the senior management is  possibly acting inappropriately. If this is non-financial but concerns welfare etc of employees, what is the equivalent to the external auditor?  The problem  ...  view the full minutes text for item 84a

85.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

Minutes:

Councillor Duncan, the Leader of the Council, presented the following statement:

 

LEADER’S STATEMENT

 

This is our first full Council meeting of 2020 – and it marks the start of both a new year, and a new decade. I hope we can work together to make this a year of progress and achievement as we deal with a number of key issues. I would like to brief members on some important progress that has been made through the Policy & Resources Committee and its various cross-party working groups.

 

Public Services Hub

 

P&R agreed to proceed with the development of a business case for a Public Services Hub. This will involve exploring how we can bring essential public services together into a single, modern, fit-for-purpose facility. We are able to draw down £70k of funding from the Cabinet Office to support this work. Construction work has already begun for the Jobcentre to move into Ryedale House, and tonight we will consider a request for North Yorkshire Police’s neighbourhood team to also move in. This represents many months of hard work from our officers and will greatly improve the service we give to the public.

 

Refugee resettlement

 

P&R agreed that the council should once again participate in the Government’s refugee settlement scheme. The scheme will involve housing 18 people by 2024. There is no direct cost to the council and it is a welcomed by our housing team.

 

Milton Rooms

 

We have held three meetings of the cross-party working party looking at how the council can best support the Milton Rooms into the future. These have been interesting and positive discussions, involving a number of different contributors. At the next meeting, which takes place later this month, we will hear from trustees of the Milton Rooms Committee. The findings of the working group will be collated and taken to a future meeting of P&R for consideration.

 

Car parking strategy

 

We are making significant progress with the cross-party car parking working party, where we are examining the findings of the consultant’s report. We have already reviewed district-wide recommendations, and we are now in the process of looking at specific measures for each of the five towns. This is an important issue for the people and businesses of Ryedale, and members are playing a full role in making sure we take the right decisions for the future strategy. It is hoped that the final strategy will be ready for approval by council in June.

 

Housing

 

An independent review of our approach to tackling homelessness resulted in the council receiving the highest mark of any council reviewed so far. For the third year running, we have received the top rating for our administration of housing benefit, something no other North Yorkshire local authority has achieved. We have also been successful in attracting additional funding to address fuel poverty in our district. These are all testimony to the commitment of the officers delivering these services, and I would like to record my thanks to the  ...  view the full minutes text for item 85.

86.

Designation of Monitoring Officer and Deputy Electoral Registration Officer for the Council

Supporting documents:

Minutes:

The Chief Finance Officer (s151) submitted a report (previously circulated) which recommended that Council approve;

 

(i)     The proposal that the Council’s Monitoring Officer function will transfer from the current Council Solicitor role to the new role of Head of Corporate Governance, and therefore that

 

(ii)    The current delegations for the Council Solicitor post be transferred to the Head of Corporate Governance post.

 

(iii)  The proposal that the Council’s Deputy Electoral Registration Officer function will transfer from the current Democratic Services Manager role to the new role of Head of Corporate Governance

 

Councillor Duncan moved and Councillor Burr seconded the recommendations in the report.

 

Upon being put to the vote the motion was approved.

 

Resolved

 

(i)     That the Council’s Monitoring Officer function will transfer from the current Council Solicitor role to the new role of Head of Corporate Governance, and therefore that

 

(ii)    The current delegations for the Council Solicitor post be transferred to the Head of Corporate Governance post.

 

(iii)  That the Council’s Deputy Electoral Registration Officer function will transfer from the current Democratic Services Manager role to the new role of Head of Corporate Governance

 

Voting record

20  For

5  Abstentions

87.

Overview and Scrutiny Committee - 3 January 2020: Minute 85 - Raine-Dunstan Report

Supporting documents:

Minutes:

The report was received by the Council and endorsed by consensus.

88.

Revenue and Capital Budgets and Setting of Council Tax 2020/21

Annex A and Annex B are attached. Annex C is to follow.

 

With reference to Minute No. 107 (Financial Strategy 2020/2021) of the Policy and Resources Committee held on 6 February 2020 (copy attached), Councillor Duncan, Chair of the Policy and Resources Committee, will move:-

 

I           Budget 2020/2021

 

            That the revised revenue estimates for the year 2019/2020 and the revenue estimates for 2020/2021, as submitted in the Council’s Financial Strategy and Revenue Budget 2020/2021 Book be approved (copy enclosed).

           

II          Council Tax Base

 

            That it be noted that, in accordance with Minute No. 363(d)/2005 of the Policy and Resources Committee held on 8 December 2005, which was subsequently approved by Council at its meeting on 12 January 2006, Ryedale District Council has (pursuant to Section 101 of the Local Government Act 1972) delegated responsibility to adopt the Council Tax base to the Chief Executive and Chief Finance Officer in consultation with the Chairman of the Policy and Resources Committee. The Council calculated the amounts for the year 2020/21, in accordance with regulations made under Section 31B of the Local Government Finance Act 1992, as amended, as set out in Annex A.

 

III         District/Parish Council Tax Rates

 

            That the following amounts be now calculated by the Council for the year 2020/21, in accordance with Sections 31A, 31B and 34 to 36 of the Local Government Finance Act 1992, as amended (the Act):

 

            (a)        District/Parish Gross Expenditure

 

                        £27,380,226.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(2) of the Act.

 

(b)       Income (including Government Grants and Collection Fund Surpluses)

 

                        £21,914,405.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(3) of the Act.

 

            (c)        District/Parish Council Tax Requirement

 

                        £5,465,821.00 being the amount by which the aggregate at Part III(a) above exceeds the aggregate at Part III(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year.

 

            (d)        Basic Amount of Tax (including Parish Precepts)

 

                        £247.75 being the amount at Part III(c) above, all divided by the amount at Part II above, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year.

 

            (e)        Parish Precept and Special Expenses

 

                        £1,145,626.00 being the aggregate amount of all special items referred to in Section 34(1) of the Act.

 

            (f)        Basic Amount of Tax (excluding Parish Precepts)

 

                        £195.82 being the amount at Part III(d) above less the results given by dividing the amount at Part III(e) above by the amount given at Part II above, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no special item relates.

 

            (g)        Basic Amount of Tax in Parishes/Towns

 

                        The details for each Parish as shown in Annex B, column headed “Aggregate amount at Band  ...  view the full agenda text for item 88.

Supporting documents:

Minutes:

The Chairman of Council reported on the procedure to be adopted in considering the above item.

 

It was proposed that the item be dealt with in two separate parts:

 

a)    Firstly, consideration of the recommendations in Minute 107 of the Policy & Resources Committee held on 6 February 2020 (excluding the agreement of council tax rate) and item 12 paragraph roman numeral I;

b)    Secondly, item 12 paragraphs roman numerals II to V relating to the requisite calculations and the setting of Council Tax.

 

It was moved by Councillor Duncan and seconded by Councillor Garbutt Moore that Minute No. 107 of the Policy and Resources Committee held on 6 February 2020 (excluding discussion of Council Tax rate, which would follow, with amendments being submitted) be noted and received by Council, that Council adopt the recommendations in the s151 Officer's report and that Council approve item 12 paragraph roman numeral I relating to the Council’s revenue budget.

 

Upon being put to the vote the motion was carried.

 

Voting record

Unanimous

 

Recorded vote

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Clark, Cleary, Cussons, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Hope, Keal, Mackenzie, Mason, Middleton, Oxley, Potter, Raper, Riby, Thackray and Wass.

 

There then followed a discussion on setting the rate of Council Tax.

 

Councillor Duncan moved and Councillor Oxley seconded that Council adopt the remaining recommendations in Item 12, revised Paragraphs roman numerals II, III, IV (as revised) and V which relate to the requisite calculations and setting the Council Tax for 2020/2021.

Councillor Clark moved and Councillor J Andrews seconded the following amendment:

 

“2.1 (ii) Increase Council Tax by £4.91.”

 

Upon being put to the vote the amendment was carried.

 

Voting record

12 For

11 Against

2 Abstentions

 

Recorded vote

For

Councillors J Andrews, P Andrews, Arnold, Brackstone, Clark, Cussons, Hope, Potter, Raper, Riby, Thackray and Wass.

Against

Councillors Bailey, Burr, Cleary, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Mackenzie, Middleton and Oxley.

Abstention

Councillors, Keal and Mason

 

Councillor Clark moved and Councillor J Andrews seconded the following amendment:

 

“The increase of £108,000+ is spent on climate change issues.”

 

Upon being put to the vote the amendment was lost.

 

Voting record

10 For

14 Against

1 Abstention

 

Recorded vote

For

Councillors J Andrews, Brackstone, Burr, Clark, Keal, Mason, Potter, Raper, Thackray and Wass.

Against

Councillors P Andrews, Arnold, Bailey, Cleary, Cussons, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Hope, Mackenzie, Middleton and Oxley.

Abstention

Councillor Riby

 

The s151 Officer then clarified that revised figures would be set out in the minutes in line with the amended motion. These included the changes to District/Parish Council Tax Rates (as at III below) and noted that the overall budget would increase by £108k elsewhere.

 

Upon being put to the vote the substantive motion was carried.

 

Voting record

17 For

8 Against

 

Recorded vote

For

Councillors J Andrews, P Andrews, Arnold, Bailey, Brackstone, Burr, Clark, Cleary, Cussons, Hope, Keal, Mason, Potter, Raper, Riby, Thackray and Wass.

Against

Councillors Docwra, Duncan, Garbutt Moore, Goodrick, Graham, Mackenzie, Middleton  ...  view the full minutes text for item 88.

89.

Treasury Management Strategy Statement and Annual Investment Strategy 2020/2021

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

That Council approve:

 

i)             Members receive this report;

 

ii)            The Operational Borrowing Limit for 2020/21 is set at £6m;

 

iii)           The Authorised Borrowing Limit for 2020/21 is set at £11.5m;

 

iv)           Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2020/21 onwards.

 

v)            Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2020/21 onwards.

 

vi)           The treasury management strategy statement 2020/21 be approved.

 

vii)         The minimum revenue provision policy statement for 2020/21 be approved.

 

viii)        The treasury management investment strategy for 2020/21 be approved.

 

ix)           The prudential indicators for 2020/21 which reflect the capital expenditure plans which are affordable, prudent and sustainable be approved.

 

x)            The Capital Strategy for 2020/21 be approved

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve:

 

i)             Members receive this report;

 

ii)            The Operational Borrowing Limit for 2020/21 is set at £6m;

 

iii)           The Authorised Borrowing Limit for 2020/21 is set at £11.5m;

 

iv)           Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2020/21 onwards.

 

v)            Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2020/21 onwards.

 

vi)           The treasury management strategy statement 2020/21 be approved.

 

vii)         The minimum revenue provision policy statement for 2020/21 be approved.

 

viii)        The treasury management investment strategy for 2020/21 be approved.

 

ix)           The prudential indicators for 2020/21 which reflect the capital expenditure plans which are affordable, prudent and sustainable be approved.

 

x)            The Capital Strategy for 2020/21 be approved

 

Voting record

Unanimous

90.

Member Allowances Scheme - Report of the Independent Remuneration Panel

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations from the Independent Remuneration Panel be approved and adopted.

 

The Panel recommends the continuance of the index to staff pay for the annual adjustment of Member allowances until such a time as a full review of the Member Allowances Scheme has taken place.

 

Councillor Clark moved and Councillor J Andrews seconded the following amendment:

 

            Delete “until such a time as a full review of the Member Allowances Scheme has taken place” and replace with “until January 2023”

 

Upon being put to the vote the amendment was carried.

 

Recorded vote:

 

For: Councillors J Andrews, P Andrews, Arnold, Bailey, Burr, Clark, Cleary, Cussons, Delaney, Docwra, Duncan, Frank, Garbutt Moore, Goodrick, Graham, Keal, Mackenzie, Mason, Oxley, Potter, Raper, Thackray and Wass.

 

Against: Councillor Middleton

 

Upon being put to the vote the substantive motion was carried.

 

Resolved

 

That Council approve:

 

The Panel recommends the continuance of the index to staff pay for the annual adjustment of Member allowances until January 2023.

 

Voting record

Unanimous

91.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

Policy and Resources Committee - 6 February 2020

91a

Minute 104 - HR Policy Revision

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Oxley that the following recommendations be approved and adopted.

a)    The revised policies are agreed for implementation, subject to an amendment to the Staff Volunteering Policy to reflect that volunteering must be undertaken within Ryedale.

 

b)    Administrative amendments to implemented policies:  That the appropriate officer, under direction from SMB be able to make any minor administrative amendments to implemented policies; such as updating references, refreshing any forms attached as appendices as part of improving workflow.  These changes will be documented as part of document control and will not result in a change of the policy itself.

 

Councillor Clark moved and Councillor Keal seconded the following amendment:

 

            “Defer subject until O&S has considered Equalities”

 

Upon being put to the vote, the amendment was lost.

 

Voting record

8 For

17 Against

0 Abstentions

 

Councillor Paul Andrews moved and Councillor Burr seconded the following amendment:

 

“That each policy be voted on separately no debate”

 

Upon being put to the vote the amendment was lost.

 

Voting record

10 For

15 Against

0 Abstentions

 

Councillor Frank moved and Councillor Burr seconded the following amendment:

 

            Insert

 

e)    Able to undertake one day a year unpaid volunteering for a charitable organisation

 

Upon being put to the vote the amendment was lost.

 

Voting record

3 For

20 Against

2 Abstentions

 

Upon being put to the vote, the substantive motion was carried.

 

Resolved

 

That Council approve:

a)    The revised policies are agreed for implementation, subject to an amendment to the Staff Volunteering Policy to reflect that volunteering must be undertaken within Ryedale.

 

b)    Administrative amendments to implemented policies:  That the appropriate officer, under direction from SMB be able to make any minor administrative amendments to implemented policies; such as updating references, refreshing any forms attached as appendices as part of improving workflow.  These changes will be documented as part of document control and will not result in a change of the policy itself.

 

Voting record

16 For

1 Against

8 Abstentions

 

Councillors J Andrews, Brackstone, Clark, Potter and Wass requested that the reason for their votes to abstain on the motion be noted. They supported some of the policies, particularly the Staff Volunteering Policy, but not all of the policies presented.

 

Councillors P Andrews, Burr and Thackray requested that the reason for their votes to abstain on the motion be noted. They supported all of the policies presented except the Staff Volunteering Policy.

 

Councillor Frank requested that the reason for her vote against the motion be noted. She supported all of the policies presented except the Staff Volunteering Policy.

 

91b

Minute 99 - Request to Lease Office Space at Ryedale House

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

a)     A 10 year lease for office space at Ryedale House, with a break at 5 years or to align with a new PSH, is offered as detailed in the report.

 

b)     Any future PSH rent costs (assuming this is delivered before the 10 year term and no more space is taken) are set at or around the rental offer for the transitional space. Those requesting the office space, reaffirm their funding position which is a guaranteed 10 year lease rental income. Implementation remodelling costs will be carried by those requesting the office space.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve:

 

a)    A 10 year lease for office space at Ryedale House, with a break at 5 years or to align with a new PSH, is offered as detailed in the report.

 

b)    Any future PSH rent costs (assuming this is delivered before the 10 year term and no more space is taken) are set at or around the rental offer for the transitional space. Those requesting the office space, reaffirm their funding position which is a guaranteed 10 year lease rental income. Implementation remodelling costs will be carried by those requesting the office space.

 

Voting record

17 For

5 Against

3 Abstentions

 

Recorded vote

For

Councillors Cleary, Arnold, Bailey, Cussons, Dowcra, Duncan, Garbutt Moore, Goodrick, Graham, Hope, Keal, Mackenzie, Mason, Middleton, Oxley, Raper and Riby.

Against

Councillors J Andrews, Brackstone, Clark, Potter and Wass.

Abstentions

Councillors P Andrews, Burr and Thackray.

91c

Minute 102 - Timetable of Meetings 2020-2021

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

That Council is recommended to approve the timetable of meetings, subject to the amendments requested by Policy and Resources.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve the timetable of meetings, subject to the amendments requested by Policy and Resources.

 

Voting record

Unanimous

91d

Minute 103 - Corporate Enforcement Policy

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

(i)        That the Council approves the Corporate Enforcement Policy (appendix 1 of the report).

 

(ii)       That the Corporate Enforcement Policy is uploaded to the website and included in publication lists for the authority.

 

(iii)      That the Corporate Enforcement Policy and Department Policies continues to be reviewed on a regular basis or as the need arises from factors such as changes to legislation.

 

(iv)    That under the Council’s scheme of delegation, delegated authority is given to the Heads of Service to undertake the enforcement duties within the Corporate Enforcement Policy.

 

(v)     That delegated authority is given to the Chief Executive to approve minor modifications and updates to the policy.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve:

 

(i)            That the Council approves the Corporate Enforcement Policy (appendix 1 of the report).

 

(ii)          That the Corporate Enforcement Policy is uploaded to the website and included in publication lists for the authority.

 

(iii)         That the Corporate Enforcement Policy and Department Policies continues to be reviewed on a regular basis or as the need arises from factors such as changes to legislation.

 

(iv)         That under the Council’s scheme of delegation, delegated authority is given to the Heads of Service to undertake the enforcement duties within the Corporate Enforcement Policy.

 

(v)          That delegated authority is given to the Chief Executive to approve minor modifications and updates to the policy.

 

Voting record

Unanimous

91e

Minute 105 - Budget Monitoring - Q3 2019/20

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

It is recommended that Council notes the contents of the report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council notes the contents of the report.

 

Voting record

Unanimous

92.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

92a

Proposed by Councillor Keal and seconded by Councillor Mason

“In view of the continuing calls for west east access to the A64 from York Rd, we call on Ryedale District Council to work with North Yorkshire County Council and the Highways Agency to explore the possibility of a roundabout at the Huttons Ambo junction on the A64 to help alleviate the traffic congestion levels in Malton and Norton. 

 

The roundabout would allow access to the A64 east from York Road, reducing the level of traffic, including HGVs, that have to pass through Malton and Norton to access the A64 and create east/west access at both ends of the Malton bypass.

 

Furthermore, with the concern widely expressed for the safety of children and parents accessing Malton County Primary School and St Mary’s RC School on Highfield Lane, Malton, we call on Ryedale District Council to support a HGV ban between the Peasey Hill Road junction and Hawthorn Avenue.

 

We request that Officers be asked to enter into negotiations with North Yorkshire County Council to follow the process required to introduce this ban.”

Minutes:

[Please note that some minor amendments were made to the motion between the agenda publication and the meeting]

 

“In view of the continuing calls for west east access to the A64 from York Rd, we call on Ryedale District Council to work with North Yorkshire County Council and the Highways Agency to deliver a roundabout at the Huttons Ambo junction on the A64 and slip roads on / off the A64 at the B1257 Broughton Road to help alleviate the traffic congestion levels in Malton and Norton. 

 

The roundabout would allow access to the A64 east from York Road, reducing the level of traffic, including HGVs, that have to pass through Malton and Norton to access the A64 and create east/west access at both ends of the Malton bypass.

 

Furthermore, with the concern widely expressed for the safety of children and parents accessing Malton County Primary School and St Mary’s RC School on Highfield Lane, Malton, thereafter, we call on Ryedale District Council to support a HGV ban between the Peasey Hill Road junction and Hawthorn Avenue.”

 

Under Council Procedure Rule 11.4, the motion stood automatically referred to the Policy and Resources Committee.

 

93.

Any other business that the Chairman decides is urgent

Minutes:

There being no other business, the meeting closed at 8:45pm.