Agenda and draft minutes

Council
Thursday, 10th October, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Simon Copley  43277

Recording: Listen to the recording

Items
No. Item

40.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Bailey, Frank, Goodrick, King, Raine and Windress.

41.

Public Question Time

Minutes:

There were no public questions.

42.

Minutes

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 5 September 2019.

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 5 September 2019 were presented.

 

Resolved

 

That the minutes of the Ordinary Meeting of Council held on 5 September 2019 be approved and signed by the Chairman as a correct record.

43.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended).

44.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chairman advised that the declarations of all members of North Yorkshire County Council would be taken as given.

 

The following interests were declared:

 

Councillors P Andrews, Delaney and Thackray declared a personal and prejudicial interest in Items 13b and 13c as Trustees on the Milton Rooms.

45.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minutes:

The Chairman made the following announcements:

 

That he had received letters on the subject of climate change from children of years 5 and 6 of Nawton Primary School. He confirmed that he would read the letters and that a reply would be sent to the school.

 

He advised Members that a report by Friends of the Earth had been circulated just prior to the start of the meeting.

46.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

Minutes:

There were no questions on notice.

46a

To Councillor Duncan, Leader of Council, from Councillor Potter

“I understand that the only reason for the Waste Transfer Station not yet operating is the lack of water supply.

 

I also understand that Yorkshire Water were due to deliver a suitable water supply by 17th July 2019.

 

On this basis could you please inform me of the cost of the delay caused by Yorkshire Water:-

 

1)    To Ryedale District Council per month

2)    To North Yorkshire County Council per month

3)    And thus the total monthly cost to the people of Ryedale.”

Minutes:

1.         Councillor Potter submitted the following question:

To Councillor Duncan, the Leader of Council:

“I understand that the only reason for the Waste Transfer Station not yet operating is the lack of water supply.

 

I also understand that Yorkshire Water were due to deliver a suitable water supply by 17th July 2019.

 

On this basis could you please inform me of the cost of the delay caused by Yorkshire Water:-

 

1)    To Ryedale District Council per month

2)    To North Yorkshire County Council per month

3)    And thus the total monthly cost to the people of Ryedale.”

 

The Leader of Council, Councillor Duncan replied

 

The cost of the delay at this time is;

 

Monthly saving to RDC = (£6,000)

Monthly cost to NYCC = £12,285

Net cost = £6,285

 

Once the new waste transfer station is operating the cost for each authority changes as follows;

 

Increased cost to RDC = £12,670 per month

Saving to NYCC = (£12,285 per month)

Net cost = £385 per month

 

Therefore the cost of the delay to the public purse is £5,900 per month.”

 

Councillor Potter asked the following supplementary question:

 

What renewables such as photovoltaics or ground source heat pumps and so on have been incorporated into the construction of this waste transfer station and, if the answer's none, I wonder why not?

 

Councillor Duncan advised that a written response would be provided.

47.

Business Adjourned from the Meeting of Council on 5 September 2019 under Council Procedure Rule 8.1

47a

Appointment of an Independent Remuneration Panel

Supporting documents:

Minutes:

The Democratic Services Manager submitted a report (previously circulated) which recommended the appointment of an Independent Remuneration Panel to make recommendations about the allowances to be paid to Councillors.

 

Councillor Duncan moved and Councillor Arnold seconded the recommendations in the report.

 

Resolved

 

            That Council approves:

(i)      that an Independent Remuneration Panel be established in accordance with the Local Authorities (Members’ Allowances) (England) Regulations 2003;

 

(ii)     that Stuart Green, John Richardson and Sally Ann Smith be appointed to serve on the Independent Remuneration Panel;

 

(iii)    the Term of Office for Members of the Panel be until 5 September 2024;

 

(iv)    that an allowance of £20 be payable for each meeting.

 

Voting Record

Unanimous

47b

Policy and Resources Committee - 25 July 2019 - Minute 39 - Treasury Management Annual Report 2018 - 2019

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

That Council be recommended to:

 

(i)        Note the annual treasury management report for 2018/19; and

           

(ii)       Approve the actual 2018/19 prudential and treasury indicators in this report.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council:

 

(i)        Note the annual treasury management report for 2018/19; and

           

(ii)       Approve the actual 2018/19 prudential and treasury indicators in this report.

 

Voting Record

Unanimous

47c

Motions on Notice Submitted Pursuant to Council Procedure Rule 11 - Motions Previously Referred to and Considered by Committees - Proposed by Councillor Paul Andrews and seconded by Councillor Raine

Referred by Full Council on 27 June 2019 and considered by Planning Committee on 13 August 2019

 

(Officer report and recommendation from Planning Committee attached, details of motion below.)

 

“In view of the increase in traffic congestion at Malton/Norton likely to be generated by the imminent increase in the number of trains using the Level Crossing at Norton and other matters and the increase and/or likely increase in congestion in Malton/Norton resulting from new development and planned new development; and

 

In view of the impact or potential impact of new development on the quality of air within the Air Quality Management Area on and around Butcher Corner;

and

 

In view of the adverse impact of the Ryedale Plan on the number of sites available for development by small local builders,

 

An independent planning consultant be appointed by the Council Chair in consultation with the Deputy Chief Executive; and

 

the consultant be given immediate and urgent instructions to do all necessary work (including public consultation and reference to any public examination) to advise on and to secure, so far as is practicable, the following:

 

The Ryedale Plan be revised as follows:

 

  1. To restrict the percentage of land to be allocated in Malton and Norton for residential development to zero for the rest of the plan period, following the grant of permission for 1,800 houses for the period commencing 1st April 2012;
  2. To reduce to zero the future proportion of employment land directed to Malton and Norton following the allocation of sites in the allocations document;
  3. To reduce the future proportion of employment and housing land directed to other Ryedale towns following the allocation of sites in the allocations document;
  4. To remove the requirement for a local occupancy condition for dwellings built or to be built in village envelopes;
  5. To expand the existing village envelopes and town development limits, initially to the areas which were included in village envelopes and town development limits prior to the last Ryedale Local Plan (dated 2002);
  6. In order to accommodate demand for development in excess of the numbers currently prescribed in the Ryedale Plan, to expand all village envelopes so as to accommodate at least 60% of all new development for the remainder of the plan period of the Ryedale Plan.
  7. To abolish service villages;
  8. The current local plans allocation document be revised to include a requirement that no land for new development shall be allocated in Malton/Norton  unless it has direct access to a four-way intersection with the A64;
  9. The land allocated for development at Ryedale House be de-allocated;
  10. Such other modifications as may be necessary to deal with the above points and to ensure that the villages and country areas of Ryedale take their fair share of new development.”

 

N.B. Members will see that (with the exception of the Ryedale House site) the above proposals will not stop the allocation of sites already identified, but will protect Malton, Norton and other towns from any major developments which may come forward after the land currently  ...  view the full agenda text for item 47c

Supporting documents:

Minutes:

Referred by Full Council on 27 June 2019 and considered by Planning Committee on 13 August 2019

 

The officer report and recommendation from Planning Committee were attached to the agenda.

 

“In view of the increase in traffic congestion at Malton/Norton likely to be generated by the imminent increase in the number of trains using the Level Crossing at Norton and other matters and the increase and/or likely increase in congestion in Malton/Norton resulting from new development and planned new development; and

 

In view of the impact or potential impact of new development on the quality of air within the Air Quality Management Area on and around Butcher Corner;

and

 

In view of the adverse impact of the Ryedale Plan on the number of sites available for development by small local builders,

 

An independent planning consultant be appointed by the Council Chair in consultation with the Deputy Chief Executive; and

 

the consultant be given immediate and urgent instructions to do all necessary work (including public consultation and reference to any public examination) to advise on and to secure, so far as is practicable, the following:

 

The Ryedale Plan be revised as follows:

 

  1. To restrict the percentage of land to be allocated in Malton and Norton for residential development to zero for the rest of the plan period, following the grant of permission for 1,800 houses for the period commencing 1st April 2012;
  2. To reduce to zero the future proportion of employment land directed to Malton and Norton following the allocation of sites in the allocations document;
  3. To reduce the future proportion of employment and housing land directed to other Ryedale towns following the allocation of sites in the allocations document;
  4. To remove the requirement for a local occupancy condition for dwellings built or to be built in village envelopes;
  5. To expand the existing village envelopes and town development limits, initially to the areas which were included in village envelopes and town development limits prior to the last Ryedale Local Plan (dated 2002);
  6. In order to accommodate demand for development in excess of the numbers currently prescribed in the Ryedale Plan, to expand all village envelopes so as to accommodate at least 60% of all new development for the remainder of the plan period of the Ryedale Plan.
  7. To abolish service villages;
  8. The current local plans allocation document be revised to include a requirement that no land for new development shall be allocated in Malton/Norton  unless it has direct access to a four-way intersection with the A64;
  9. The land allocated for development at Ryedale House be de-allocated;
  10. Such other modifications as may be necessary to deal with the above points and to ensure that the villages and country areas of Ryedale take their fair share of new development.”

 

N.B. Members will see that (with the exception of the Ryedale House site) the above proposals will not stop the allocation of sites already identified, but will protect Malton, Norton and other towns from any major developments which may come forward after the land  ...  view the full minutes text for item 47c

48.

Business Adjourned from the Meeting of Council on 5 September 2019 under Council Procedure Rule 23.2

48a

Policy and Resources Committee - 25 July 2019 - Minute 32b -Substitutes at Sub-Committees

Supporting documents:

Minutes:

At the Council meeting on 5 September 2019, it had been moved and seconded that the following recommendations be approved and adopted.

 

That Council be recommended to approve:

 

the changes set out in Appendix 1 of this report to make explicit provision for substitutes at the Corporate Governance Standards Sub-Committee specifically and at sub-committees generally.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve:

 

the changes set out in Appendix 1 of this report to make explicit provision for substitutes at the Corporate Governance Standards Sub-Committee specifically and at sub-committees generally.

 

Voting Record

Unanimous

48b

Policy and Resources Committee - 25 July 2019 - Minute 32c - Management of Meetings

Supporting documents:

Minutes:

At the Council meeting on 5 September 2019, I had been moved and seconded that the following recommendations be approved and adopted.

 

That Council be recommended to approve:

 

(1)       That recommendation (i) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (i) That the Constitution be amended to change the order of business for Full Council to put items for decision first.

(2)       That recommendation (ii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (ii) That the Constitution be amended to bring forward the guillotine, so that it takes effect after 3 hours.

(3)       That recommendation (iii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (iii) That the Constitution be amended to require corrections to the minutes to be submitted in writing in advance of the meeting.

(4)       That recommendation (iv) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

          Recommendation: (iv) That working practices be amended so that questions to officers have to be dealt with ahead of, rather than during, meetings of Full Council.

(5)       That recommendation (v) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved so that the Rules of Procedure are amended to include provision for members to receive a written statement from the Leader of Council with the agenda.

          Recommendation: (v) That the Constitution be amended to require the circulation of the Leader’s Statement with the agenda.

(6)       That recommendation (vi) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is approved and it is confirmed by Council that it is preferable for the Leader’s Statement not to be read out at meetings save for in exceptional circumstances.

          Recommendation: (vi) That working practices be amended to stop reading out the Leader’s Statement at meetings of Full Council.

(7)       That written notice of questions on the Leader’s Statement at Council is not required.

(8)       That indicative timings for items of business on meeting agendas are not introduced.

Upon being put to the vote the motion was carried.

 

Resolved

 

That Council approve:

    

(1)  That recommendation (i) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

Recommendation: (i) That the Constitution be amended to change the order of business for Full Council to put items for decision first.

(2)  That recommendation (ii) of the final report of the Scrutiny Review on Meeting Start Times and Management of Meetings, below, is not approved.

Recommendation: (ii) That the Constitution be amended to bring forward the guillotine, so that it takes effect after 3 hours.

(3)  That recommendation (iii) of the final report of the Scrutiny Review on Meeting Start Times and  ...  view the full minutes text for item 48b

49.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

Minutes:

Councillor Duncan, the Leader of the Council, presented the following statement:

 

“Back to basics”

 

This is the shortest Leader’s Statement so far - but I hope to use it to make an important point.

 

Politicians, even at a local level, increasingly seek to demonstrate their political prowess with mammoth projects. They aim to construct permanent and expensive landmarks with a gold plaque bearing their name and attesting to their legacy.

 

But as we know politicians on Ryedale District Council are not quite the same as those elsewhere. We act, think, look and operate in a slightly different way.

 

This is now no longer a “new council” and we cannot hide behind “historical issues” or be shackled by the decisions of our predecessors. We have looming over us key questions on major projects and we need to find a way forward, but whatever decisions we take must be rooted in reality, be achievable and not distract us from our core duty: to protect the public purse and deliver value for money to the taxpayers of Ryedale.

 

As we commence outlining our priorities and knuckle down to business, we should not lose sight of the fundamental services we are here to deliver. We need to go “back to basics” and focus on ensuring we can give the very best service to the public in everything we do.

 

The following questions were received on the Leader’s Statement:

 

1.    From Councillor Clark

 

“The question I've got relates to what's already been mentioned and that is the two motions 13b and 13c. Will the Leader of Council please confirm that he will place the contents of 13b and c on the agenda for consideration by the Milton Rooms Working Party?”

 

The Leader replied:

 

“I can confirm that the motions later on in the agenda will be discussed as part of the work of the Milton Rooms Working Party.”

 

2.    From Councillor P Andrews

 

“That being the case would you confirm that those two items are given priority or you will use your influence to persuade the Working Party to give those two items priority?”

 

The Leader replied:

 

“I would point out to both Councillor Clark and Councillor Andrews that I don't actually specifically mention the Milton Rooms in my statement but I am happy to take the question. You mentioned there about using my influence on the Policy & Resources Committee. You've attended some of those meetings, if you'd attended some others you will see that I don't always have as much influence as you might think I would on that committee. But I would point out is that they are there, they have come before us at least once for discussion, they're going to come back to the Working Party and they will be discussed. There are lots of things that we need to work, including a timetable of what we want to discuss and when. But I can give the assurance as I've done so already that they will discussed as part of the  ...  view the full minutes text for item 49.

50.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

50a

Minute 57 - Financial Strategy 2020 - 2024

Supporting documents:

Minutes:

It was moved by Councillor Duncan and seconded by Councillor Arnold that the following recommendations be approved and adopted.

 

(1)   The Council be asked to note and approve the content of sections 6, 7, 8, 9 and 10 of the report, which will form the basis of the Council’s Financial Strategy. The contents are also summarised in Appendix 12.2

 

(2)   Members be also asked to note the proposed timetable for engagement and consultation as set out in section 10

 

Upon being put to the vote the motion was carried.

 

Resolved

 

(1)  That Council note and approve the content of sections 6, 7, 8, 9 and 10 of the report, which will form the basis of the Council’s Financial Strategy. The contents are also summarised in Appendix 12.2.

 

(2)  That Members also note the proposed timetable for engagement and consultation as set out in section 10.

 

Voting Record

Unanimous

51.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

51a

Proposed by Councillor Mason and seconded by Councillor Keal

Motions Previously Referred to and Considered by Committees

 

Referred by Full Council on 27 June 2019 and considered by Overview and Scrutiny Committee on 3 October 2019

 

(Report attached and recommendation from Overview and Scrutiny Committee to follow, details of motion below.)

 

“This Council

 

1.    Notes that the ‘Special Report on Global Warming of 1.5°C’ by the Intergovernmental Panel on Climate Change in October 2018, (a) describes the enormous harm that a 2°C average rise in global temperatures is likely to cause compared with a 1.5°C rise, and (b) confirms that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector.

 

2.    Notes with concern that the impacts of climate change are already causing serious damage to communities both at home and abroad.

 

3.    Congratulates the government in committing the UK to legally binding targets for carbon reduction and recognises that all levels of government have a duty to act and take a lead on actions within their power.

 

4.    Recognises that a growing number of local authorities have already passed 'Climate Emergency' motions.

 

5.    Recognises that local plans need to be compliant with the National Planning Policy Framework (NPPF) which require local plans to “help to: shape places in ways that contribute to radical reductions in greenhouse gas emissions, minimise vulnerability and improve resilience...”

 

6.    Recognises it will take political will, resources and policy change to tackle climate change and that strong policies to cut emissions also have associated health, wellbeing and economic benefits.

 

We call on this council to

a.      Declare a ‘Climate Emergency’ that requires urgent and immediate action to achieve net zero carbon emissions across Ryedale by 2030

b.      Establish a Climate Change and Environment Committee (CCEC) to design the policy framework and deliver a climate emergency action plan for net zero emissions by 2030.

c.       Establish a Climate Change Partnership Working Group by autumn 2019 involving councillors, residents, community groups, academics, businesses and other relevant parties to advise the CECC

d.      Recommend that the Chief Executive employs a climate change and environment officer to work with and support councillors and officers to drive forward the climate change action plan.

e.       Ensure that all Council committees consider, in this council term, low carbon design and construction, energy efficiency and renewable energy generation as well as the impact of climate change when reviewing council policies, plans and strategies and that all approaches are in line with a shift to zero carbon by 2030

f.        Take a leadership role in offering vision, direction and support to empower residents, community groups, businesses, partner organisations and other relevant stakeholders to take appropriate action to tackle climate change”

Supporting documents:

Minutes:

Motions Previously Referred to and Considered by Committees

 

Referred by Full Council on 27 June 2019 and considered by Overview and Scrutiny Committee on 3 October 2019

 

The report and recommendation from Overview and Scrutiny Committee had been circulated.

 

“This Council

 

1.    Notes that the ‘Special Report on Global Warming of 1.5°C’ by the Intergovernmental Panel on Climate Change in October 2018, (a) describes the enormous harm that a 2°C average rise in global temperatures is likely to cause compared with a 1.5°C rise, and (b) confirms that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector.

 

2.    Notes with concern that the impacts of climate change are already causing serious damage to communities both at home and abroad.

 

3.    Congratulates the government in committing the UK to legally binding targets for carbon reduction and recognises that all levels of government have a duty to act and take a lead on actions within their power.

 

4.    Recognises that a growing number of local authorities have already passed 'Climate Emergency' motions.

 

5.    Recognises that local plans need to be compliant with the National Planning Policy Framework (NPPF) which require local plans to “help to: shape places in ways that contribute to radical reductions in greenhouse gas emissions, minimise vulnerability and improve resilience...”

 

6.    Recognises it will take political will, resources and policy change to tackle climate change and that strong policies to cut emissions also have associated health, wellbeing and economic benefits.

 

We call on this council to

a.      Declare a ‘Climate Emergency’ that requires urgent and immediate action to achieve net zero carbon emissions across Ryedale by 2030

b.      Establish a Climate Change and Environment Committee (CCEC) to design the policy framework and deliver a climate emergency action plan for net zero emissions by 2030.

c.       Establish a Climate Change Partnership Working Group by autumn 2019 involving councillors, residents, community groups, academics, businesses and other relevant parties to advise the CECC

d.      Recommend that the Chief Executive employs a climate change and environment officer to work with and support councillors and officers to drive forward the climate change action plan.

e.      Ensure that all Council committees consider, in this council term, low carbon design and construction, energy efficiency and renewable energy generation as well as the impact of climate change when reviewing council policies, plans and strategies and that all approaches are in line with a shift to zero carbon by 2030

f.        Take a leadership role in offering vision, direction and support to empower residents, community groups, businesses, partner organisations and other relevant stakeholders to take appropriate action to tackle climate change”

 

An amendment was moved by Councillor Delaney and seconded by Councillor Duncan:

 

To delete a – f and replace with;

 

This Council

 

          i.       Supports the comprehensive steps within the Climate Change Action Plan as a constructive means of reducing our carbon footprint in line with government targets

 

         ii.       Requests the Chief Executive to  ...  view the full minutes text for item 51a

51b

Motion not debated

“The Milton Rooms is a key community facility and performing arts venue for the towns of Malton and Norton and the wider Ryedale district, which operates in accordance with the attached vision statement that was agreed with the Council;

 

It is Council policy to support the Milton Rooms as a community venue and hub for the arts in Southern Ryedale, and for this purpose it has allocated in its budget the sum of £340,000 for improvements;

 

The main negative public perception of the Milton Rooms is the age and condition and inaccessibility of the venue’s main toilets, and the refurbishment and modernisation of, including a lift to provide disabled person access to, the toilets is therefore urgently required;

 

In February the Milton Rooms applied for the drawdown of funds for the cost of refurbishing the foyer and toilets;

 

The Council’s office has checked this application and provided its own estimate of the cost of the work required;

 

The Milton Rooms has repeatedly assured by the Council that this matter would be considered. It was considered at the meeting of P&R on 26th September, but the decision was in effect deferred for at least another six months.

 

In the circumstances, and due to the fact that the toilets are inaccessible to many elderly and non-abled bodied people, the Council hereby resolves to sanction the refurbishment of the toilets and foyer at a cost not exceeding the Council’s estimate. This work to be expedited immediately in order to prevent further damage to council’s reputation and to ensure the Milton Rooms is accessible to all people, regardless of age, or disability.”

 

MILTON ROOMS VISION STATEMENT

 

Vision

The Trustees vision is to become a hub for the performing and visual arts in Southern Ryedale with the ambition and potential to attract performers and audiences from a wide area to enjoy high quality events. We also recognise the importance of the Milton Rooms as a community facility, and we intend the Milton Rooms to remain at the heart of life in the two towns. Our vision for the future of the Milton Rooms is tempered by what we think can realistically be achieved by a group of volunteers, working in a time of financial austerity. We will therefore prioritise the financial sustainability of the Milton Rooms whilst at the same time modernising and improving the facilities, and widening the programme on offer.

·         Modernise – tickets sales, office and administration arrangements, website, social media

·         Improve – new seats, new toilets, brighter surroundings, catering facilities

·         Cultural programme – widen the programme on offer, to become a cross-artform arts centre, embracing different genres and more challenging work

·         Develop the audience – through gaining better understanding of the audience and potential audience, better marketing and advertising, aim to increase tickets sales, and be able to guarantee a large, enthusiastic and knowledgeable audience for all types of events in the Milton Rooms

·         Financial acumen – make the best possible use of the finance available from a wide  ...  view the full agenda text for item 51b

Minutes:

The following motion was not moved and seconded and therefore not debated.

 

The content of the motion would be considered by the Milton Rooms Working Party as agreed under the questions and answers under the Leader’s Statement.

 

“The Milton Rooms is a key community facility and performing arts venue for the towns of Malton and Norton and the wider Ryedale district, which operates in accordance with the attached vision statement that was agreed with the Council;

 

It is Council policy to support the Milton Rooms as a community venue and hub for the arts in Southern Ryedale, and for this purpose it has allocated in its budget the sum of £340,000 for improvements;

 

The main negative public perception of the Milton Rooms is the age and condition and inaccessibility of the venue’s main toilets, and the refurbishment and modernisation of, including a lift to provide disabled person access to, the toilets is therefore urgently required;

 

In February the Milton Rooms applied for the drawdown of funds for the cost of refurbishing the foyer and toilets;

 

The Council’s office has checked this application and provided its own estimate of the cost of the work required;

 

The Milton Rooms has repeatedly assured by the Council that this matter would be considered. It was considered at the meeting of P&R on 26th September, but the decision was in effect deferred for at least another six months.

 

In the circumstances, and due to the fact that the toilets are inaccessible to many elderly and non-abled bodied people, the Council hereby resolves to sanction the refurbishment of the toilets and foyer at a cost not exceeding the Council’s estimate. This work to be expedited immediately in order to prevent further damage to council’s reputation and to ensure the Milton Rooms is accessible to all people, regardless of age, or disability.”

 

MILTON ROOMS VISION STATEMENT

 

Vision

The Trustees vision is to become a hub for the performing and visual arts in Southern Ryedale with the ambition and potential to attract performers and audiences from a wide area to enjoy high quality events. We also recognise the importance of the Milton Rooms as a community facility, and we intend the Milton Rooms to remain at the heart of life in the two towns. Our vision for the future of the Milton Rooms is tempered by what we think can realistically be achieved by a group of volunteers, working in a time of financial austerity. We will therefore prioritise the financial sustainability of the Milton Rooms whilst at the same time modernising and improving the facilities, and widening the programme on offer.

  • Modernise – tickets sales, office and administration arrangements, website, social media
  • Improve – new seats, new toilets, brighter surroundings, catering facilities
  • Cultural programme – widen the programme on offer, to become a cross-artform arts centre, embracing different genres and more challenging work
  • Develop the audience – through gaining better understanding of the audience and potential audience, better marketing and advertising, aim to increase  ...  view the full minutes text for item 51b

51c

Motion not debated

“The Milton Rooms is a key community facility and performing arts venue for the towns of Malton and Norton and the wider Ryedale district, which operates in accordance with the attached vision statement that was agreed with the Council;

 

It is Council policy to support the Milton Rooms as a community venue and hub for the arts in Southern Ryedale, and for this purpose it has allocated in its budget the sum of £340,000 for improvements;

 

The Milton Rooms is a successful and important community facility, which has been run by volunteers for years without any public subsidy or paid staff (except a caretaker), and the pressure on volunteers is now a serious and urgent issue;

 

The Milton Rooms wishes to appoint a part-time venue manager, whose salary will be recovered from new streams of business, including the hire of the newly redecorated Georgian Assembly Room;

 

It may take some time before the Milton Rooms is able to break even and cover the cost of the employment of a venues manager, and the Council is therefore asked to underwrite the cost of this part-time appointment for the first three years.

 

The Council therefore agrees to underwrite the annual cost of employment, by the Milton Rooms, of a venue manager for a period of three years, up to a total amount of £25,000 a year.”

 

MILTON ROOMS VISION STATEMENT

 

Vision

The Trustees vision is to become a hub for the performing and visual arts in Southern Ryedale with the ambition and potential to attract performers and audiences from a wide area to enjoy high quality events. We also recognise the importance of the Milton Rooms as a community facility, and we intend the Milton Rooms to remain at the heart of life in the two towns. Our vision for the future of the Milton Rooms is tempered by what we think can realistically be achieved by a group of volunteers, working in a time of financial austerity. We will therefore prioritise the financial sustainability of the Milton Rooms whilst at the same time modernising and improving the facilities, and widening the programme on offer.

·         Modernise – tickets sales, office and administration arrangements, website, social media

·         Improve – new seats, new toilets, brighter surroundings, catering facilities

·         Cultural programme – widen the programme on offer, to become a cross-artform arts centre, embracing different genres and more challenging work

·         Develop the audience – through gaining better understanding of the audience and potential audience, better marketing and advertising, aim to increase tickets sales, and be able to guarantee a large, enthusiastic and knowledgeable audience for all types of events in the Milton Rooms

·         Financial acumen – make the best possible use of the finance available from a wide range of sources, including our own income from ticket sales and venue hire, in conjunction with grants and donations

Minutes:

The following motion was not moved and seconded and therefore not debated.

 

The content of the motion would be considered by the Milton Rooms Working Party as agreed under the questions and answers under the Leader’s Statement.

 

“The Milton Rooms is a key community facility and performing arts venue for the towns of Malton and Norton and the wider Ryedale district, which operates in accordance with the attached vision statement that was agreed with the Council;

 

It is Council policy to support the Milton Rooms as a community venue and hub for the arts in Southern Ryedale, and for this purpose it has allocated in its budget the sum of £340,000 for improvements;

 

The Milton Rooms is a successful and important community facility, which has been run by volunteers for years without any public subsidy or paid staff (except a caretaker), and the pressure on volunteers is now a serious and urgent issue;

 

The Milton Rooms wishes to appoint a part-time venue manager, whose salary will be recovered from new streams of business, including the hire of the newly redecorated Georgian Assembly Room;

 

It may take some time before the Milton Rooms is able to break even and cover the cost of the employment of a venues manager, and the Council is therefore asked to underwrite the cost of this part-time appointment for the first three years.

 

The Council therefore agrees to underwrite the annual cost of employment, by the Milton Rooms, of a venue manager for a period of three years, up to a total amount of £25,000 a year.”

 

MILTON ROOMS VISION STATEMENT

 

Vision

The Trustees vision is to become a hub for the performing and visual arts in Southern Ryedale with the ambition and potential to attract performers and audiences from a wide area to enjoy high quality events. We also recognise the importance of the Milton Rooms as a community facility, and we intend the Milton Rooms to remain at the heart of life in the two towns. Our vision for the future of the Milton Rooms is tempered by what we think can realistically be achieved by a group of volunteers, working in a time of financial austerity. We will therefore prioritise the financial sustainability of the Milton Rooms whilst at the same time modernising and improving the facilities, and widening the programme on offer.

  • Modernise – tickets sales, office and administration arrangements, website, social media
  • Improve – new seats, new toilets, brighter surroundings, catering facilities
  • Cultural programme – widen the programme on offer, to become a cross-artform arts centre, embracing different genres and more challenging work
  • Develop the audience – through gaining better understanding of the audience and potential audience, better marketing and advertising, aim to increase tickets sales, and be able to guarantee a large, enthusiastic and knowledgeable audience for all types of events in the Milton Rooms
  • Financial acumen – make the best possible use of the finance available from a wide range of sources, including our own income from ticket  ...  view the full minutes text for item 51c

51d

Proposed by Councillor Potter and seconded by Councillor Brackstone

“Scarborough Borough Council is building houses that will add water to the River Derwent.

 

So as to monitor the base and ongoing impact of the Middle Deepdale development, Scarborough Borough Council has used s106 money for the initial years.

 

This funding ends in October 2019.  It is essential for measuring the flood risk potential in Ryedale that the monitoring is continued.

 

This council therefore resolves that :-

 

1)    Ryedale District Council pays for the funding for the next twelve months

2)    Ryedale District Council consults with the Vale of Pickering, the Internal Drainage Board, North Yorkshire County Council, the Environment Agency and others, with a view to sharing the cost for the longer term.”

Minutes:

“Scarborough Borough Council is building houses that will add water to the River Derwent.

 

So as to monitor the base and ongoing impact of the Middle Deepdale development, Scarborough Borough Council has used s106 money for the initial years.

 

This funding ends in October 2019.  It is essential for measuring the flood risk potential in Ryedale that the monitoring is continued.

 

This council therefore resolves that :-

 

1)    Ryedale District Council pays for the funding for the next twelve months

2)    Ryedale District Council consults with the Vale of Pickering, the Internal Drainage Board, North Yorkshire County Council, the Environment Agency and others, with a view to sharing the cost for the longer term.”

 

Councillor Clark moved and Councillor J Andrews seconded deferral:

 

In view of the information received from SBC that it is funded until 2021, to defer this, so that it sits there ready to come out as and when it's needed but it's not needed in the next six months and it's certainly not needed tonight.

 

Upon being put to the vote, the motion to defer was carried.

 

Resolved

 

In view of the information received from SBC that it is funded until 2021, to defer this, so that it sits there ready to come out as and when it's needed but it's not needed in the next six months and it's certainly not needed tonight.

 

Voting Record

Unanimous

52.

Any other business that the Chairman decides is urgent

Minutes:

There being no other business, the meeting closed at 8:50 pm.