Agenda and draft minutes

Additional ordinary meeting, Policy and Resources Committee
Thursday, 29th November, 2018 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

59.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Thornton.

 

60.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Joy Andrews declared a personal and pecuniary interest in Item 7 Grant S106-043. Councillors Val Arnold, Burr and Duncan declared a personal non pecuniary but not prejudicial interest in the item of urgent business as they were North Yorkshire County Councillors. Councillors Val Arnold, Steve Arnold, Gardiner, Ives, Raper and Wainwright declared a personal and pecuniary interest in Item 8 as they had been lobbied. Councillor Ives also declared a personal non pecuniary but not prejudicial interest in the item of urgent business as the owner of property and having family ties in the vicinity of the proposal.

 

61.

Minutes

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting held on 15 November 2018 be approved and signed by the Chairman as a correct record.

 

Voting record

Unanimous

 

62.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):

 

Council had received a consultation document on the introduction of a proposed experimental one-way system at St Nicholas Street, Norton-on-Derwent. The proposal had generated intense community interest and concern.

 

The reason for urgency was to allow the Council to respond as soon as possible to the consultation.

 

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

63.

Community Grants recommended by the Grants Working Party held on 5 November 2018

Supporting documents:

Minutes:

Considered – the Community Grants recommendations of the Grants Working Party held on 5 November.

 

Decision

 

That the Community Grants recommendations of the Grants Working Party held on 5 November 2018 be approved.

 

Voting record

Unanimous

 

 

64.

S106 Grants recommended by the Grants Working Party held on 5 November 2018

Supporting documents:

Minutes:

Considered – the Section 106 Grants recommendations of the Grants Working Party held on 5 November.

 

Decision

 

That the Section 106 Grants recommendations of the Grants Working Party held on 5 November 2018 be approved.

 

Voting record

Vote on all recommendations except grant S106-043 – Unanimous

Vote on recommendation for grant S106 -043 – Unanimous

 

Councillor J Andrews left the room during consideration of grant S106-043 having declared a personal and pecuniary interest.

 

 

65.

S106 Grant - Malton Community Sports Centre S106-009 recommended by the Grants Working Party held on 29 November 2018

To consider the recommendations in the minute from the meeting of the Grants Working Party held on 29 November 2018.

 

Background papers: pages 303 – 358 of the agenda for Grants Working Party held on 5 November 2018 and pages 3-6of the agenda for Grants Working Party held on 29 November 2018.

 

Minutes:

Considered – the Section 106 Grants recommendation of the Grants Working Party held on 29 November for application number S106-009 Malton Community Sports Centre, Fitness Suite.

 

Members agreed that due to the sum of money requested, this matter should be referred to Full Council.

 

Recommendation to Council

 

That the grant application S106-043 be approved.

 

Voting record

8 For

1 Abstention

 

Considered – the Section 106 Grants recommendation of the Grants Working Party held on 29 November for application number S106-012 Ampleforth Playing Field equipment.

 

Decision

 

That the grant application S106-012 be approved.

 

Voting record

Unanimous

 

 

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

66.

One Public Estate Programme Update

Supporting documents:

Minutes:

Considered – report of the Delivery and Frontline Services Lead.

 

Members considered that should the content of Appendix 2 be discussed the debate would move into exempt.

 

Decision

 

That should the content of Appendix 2 be considered the debate would move into exempt.

 

Recommendation  to Council

 

a)     A full financial assessment is completed for the development of a PSH for Ryedale.

b)     Alternative options are investigated for the development of a PSH for Ryedale and the Ryedale House site.

c)     No further progress on the project for the development of the RH site is made until a decision is made on the options for the PSH project.

 

Voting record

Unanimous

 

 

67.

Ryedale's Financial Strategy 2018-2023

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That Council notes the contents of the report, and in particular to note that it will continue to develop over the next few weeks as part of the timescales set out in Appendix 1. Council is also asked specifically to note or comment on:

 

-        Proposed change to the Objectives of the Financial Strategy (6.2)

-        Proposal to redefine the Council’s reserves (7.5)

-        Content of the Council’s Budget Consultation (section 8)

 

Voting record

Unanimous

 

68.

Temporary Appointment of a Deputy Chief Executive

Supporting documents:

Minutes:

Considered – report of the Chief Executive

 

Recommendation to Council

 

That delegation of recruitment for the vacant Deputy Chief Executive role be given to the Chief Executive with the following caveats:

 

·           The appointment is made for a maximum period of 12 months.

·           That recruitment and the appointment proceeds quickly so an appointment is in place prior to district and parish elections.

·           Any future permanent senior appointment would revert to the responsibility of Council.

·           That Elected Members have the opportunity to inform the recruitment process and the Chief Executive’s decision-making.

·           That the workforce have the opportunity to inform the recruitment process and the Chief Executive’s decision-making.

 

Voting record

7 For

1 Against

1 Abstention

 

69.

Any other business that the Chairman decides is urgent.

Supporting documents:

Minutes:

There was one item of urgent business.

 

Considered – report of the Specialist Services Lead.

 

North Yorkshire County Council had consulted with the Council on the introduction of a proposed experimental one-way system at St Nicholas Street, Norton-on-Derwent. The proposal had generated intense community interest and concern.

 

Decision

 

That this Committee objects to the proposal in the strongest possible terms and fully endorses and encourages the strongest possible response from the Specialist Services Lead.

 

Voting record

Unanimous