Agenda and minutes

Apologies for absence were received from Councillors Joy Andrews, Paul Andrews, Jainu-Deen, Di Keal, Sanderson and Elizabeth Shields.

There were no public questions.

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 22 February 2018 and the Extraordinary Meeting of Council held on 15 March 2018.

The minutes of the Ordinary Meeting of Council held on 22 February 2018 were presented.

Resolved

That the minutes of the Ordinary Meeting of Council held on 22 February 2018 be approved and signed by the Chairman as a correct record, subject to checking a recollection of an additional question and answer at the end of the questions on notice and inclusion of the wording if this recollection was correct.

The minutes of the Extraordinary Meeting of Council held on 1 March 2018 were presented.

Resolved

That the minutes of the Extraordinary Meeting of Council held on 1 March 2018 be approved and signed by the Chairman as a correct record.

The following interests were declared:

Councillor Thornton declared a personal non-pecuniary but not prejudicial interest in agenda item 10 (Representation on Outside Bodies) as the Chairman of the Harrison Collection Trust.

The Chairman noted that a number of Members were also North Yorkshire County Councillors.

To receive any announcements from the Chairman and/or the Head of Paid Service.

The Chairman made the following announcements:

·         To congratulate Council staff and partner organisations for their work averting flooding in recent weeks.

To Councillor Ives, Chairman of Policy and Resources Committee, from Councillor Clark:

“As Chair of Overview and Scrutiny I have been requested to ask you to update Council on the progress of the Constitution Working Party in particular reference to the Overview and Scrutiny report on meeting start times etc?”

1.         Councillor Clark submitted the following question:

To Councillor Ives, Chairman of Policy and Resources Committee:

“As Chair of Overview and Scrutiny I have been requested to ask you to update Council on the progress of the Constitution Working Party in particular reference to the Overview and Scrutiny report on meeting start times etc?”

The Chairman of Policy and Resources Committee, Councillor Ives replied:

“The report relating to the start times of meetings will be considered at the next ordinary meeting of the Constitution Working Party.”

Councillor Clark asked the following supplementary question:

“I thank Councillor Ives for his helpful contribution giving Council clear guidance as to when this working party is likely to meet. I did advise the Scrutiny Committee that it may be, and I quote "kicked into the long grass" and fought off all requests as to where that statement had come from and I think the Scrutiny Committee clearly knows where the meadow is on the basis - What's happening to it? Nothing to do with me. What's going to it? Nothing to do with me. On that basis this question was really to find out when it was going to be looked at. I personally, and I think the Liberal Group, opposed this approach to times and review, that it was a Scrutiny Committee job under the Chair of Di Keal and it seems a little unfair and presumably you’re quite happy to see it sink and, I think, to not look at it at all and it would be far more business like under your Chairmanship of the Working Party that you Chair put a date on it or give some guidance, rather than kicking the can down the road, kicking it into the long grass or whatever this happens to be. Could you give Council and particularly those members of the Scrutiny Committee who are wanting to know and I wasn't one of them but I think it would be fair that they should know when it was, or when you're hoping to do it. Please, Chair of Policy, could you do that? I realise how entertaining those Constitution Working Parties are because I was at the last one. Could you give us an answer please?”

Councillor Ives replied:

“I think it was in December last year that this Council agreed the schedule of meetings for this Council for the ensuing year, so I ask Members to refer to that schedule and you will note that no meetings of the Constitution Working Party are scheduled for the next year.”

Policy and Resources Committee – 15 March 2018

Minute 72 – Public Service Hub for Ryedale (page 23)

Minute 73 – The Council’s Priorities 2018-2022 (page 47)

Minute 74 – GDPR Policy Update (page 73)

Policy and Resources Committee – 15 March 2018

Minute 72 – Public Service Hub for Ryedale

It was moved by Councillor Ives and seconded by Councillor Steve Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

That Council agree the following:

i)             To lead the development of a Public Service Hub for Ryedale, as the principle location for Ryedale District Council services, with the aim of vacating Ryedale House by Autumn 2020, and committing £2.5m from the NHB reserve to the Capital Programme for the delivery of this scheme.

ii)            That £275,000 of this allocation be used to support the development of a scheme on the site of the current Community House and adjacent land as the preferred option, to completion of RIBA stage 4 (Technical Design). The decision to appoint a contractor and commence to construction would be a further decision of Council.

iii)          To participate in the North Yorkshire Property Partnership, utilising the resources available through the NYPP, from the One Public Estate (OPE) programme, to support the development of the Public Service Hub for Ryedale.

iv)          That Members agree to a budget of up to £50,000 allocated from the general reserve for improvements to Ryedale House in the areas in which staff are currently working and the common areas to make the building more suitable for staff whilst a new Public Service Hub is being developed.

v)            That a Car Park Strategy for Ryedale be commissioned in partnership with North Yorkshire County Council, with a budget of £75,000 to be allocated from the general reserve.

vi)          That Members commit to working in partnership with the Milton Rooms Management Committee to enable the utilisation of the Milton Rooms for meetings of Council when the Council has relocated from Ryedale House, and that the capital allocation already agreed be used to support the improvements, regardless of the outcome of the bid to the Heritage Lottery Fund.

vii)         In agreeing that Ryedale House (RH) will be vacated by the Council and its tenants, Members support the development of detailed feasibility studies for housing development on the Ryedale House site, utilising both the OPE and Homes England funding. A further report will be brought to members when the feasibility work on the RH site and any available adjacent sites, has been developed.

Councillor Clark proposed and Councillor Thornton seconded the following amendment:

“To add to point vii)

‘feasibility study for affordable housing’.”

Upon being put to the vote the amendment was lost.

Voting Record

5 For

19 Against

0 Abstentions

Councillor Ives proposed and Councillor Steve Arnold seconded a further amendment:

“To remove point iv) from the recommendation.”

Upon being put to the vote the amendment was carried.

Voting Record

22 For

2 Against

0 Abstentions

Councillor Potter proposed and Councillor Clark seconded a third amendment:

“In point v) to amend the wording to

‘That a car parking strategy’ etc.”

Upon being put to the vote the amendment was carried.

Voting Record

23 For

0  ...  view the full minutes text for item 84.

To appoint a representative to the Harrison Collection Trust, following Councillor Frank’s decision to step down from this role.

Council considered the appointment of a representative to the Harrison Collection Trust, following Councillor Frank’s decision to step down from this role.

            Resolved

That Councillor Steve Arnold be appointed as the representative to the Harrison Collection Trust.

The Chairman thanked officers who had produced reports for the meeting for their work.

There being no other business, the meeting closed at 8.01pm.