Agenda and draft minutes

Parish Liaison Meeting
Wednesday, 19th September, 2018 7.00 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Town Team 

Items
No. Item

14.

Welcome

Minutes:

The Chairman welcomed representatives to  the meeting and  appropriate introductions were made.

15.

Emergency Evacuation Procedure

The Chairman to inform Members of the Public of the emergency evacuation procedure.

Minutes:

The Chairman informed Members of the public of the emergency evacuation procedure.

 

16.

Minutes of the last meeting of Parish Liaison held on 13 June 2018

Supporting documents:

Minutes:

Minutes of the last meeting of Parish Liaison held on 13 June 2018.

Resolved.

17.

Matters Arising

Minutes:

There were no matters arising.

18.

Cold Callers

Mark Walton, Enforcement Officer, North Yorkshire Trading Standards and PC Holly Hornsby, North Yorkshire Police.

 

Minutes:

A presentation was given by Mark Walton, Enforcement Officer, North Yorkshire Trading Standards and PC Holly Hornsby, North Yorkshire Police.

 

Mark explained the ongoing problem country wide with doorstep traders and cold callers and how his team are raising awareness with in the Multi Agency Safeguarding Team (MAST) at North Yorkshire Trading Standards. He explained the facility of making an area a no cold calling zone (NCCZ). For more information contact Mark or Sharon Edwards on 01609 780780 or your local PCSO.  

19.

Volunteering Directory

Sandi Clark, Community Support and Volunteering North Yorkshire, Community First Yorkshire

Minutes:

A presentation was given by Sandi Clark, Community Support and Volunteering North Yorkshire, Community First Yorkshire.

 

Sandi introduced the project and explained how the new directory would work. In particular the volunteers central bank, that will be available, free of charge to all organisations. The launch date for the new system is 4th November 2018.

20.

Paperless Planning Portal Demonstration

Karen Hood, Senior Customer Services Officer – Place, Ryedale District Council

Minutes:

A demonstration of the planning portal was given by Karen Hood, Senior Customer Services Officer.

 

All consultations will be electronic by the end of October. There will be two drop in sessions held at RDC between 4pm and 6pm on 4 October 2018 and 24th October 2018.  If any Parishes have any issues please contact the Planning Team for advice.

 

A representative asked if the same consideration would be given to comments sent in by Parish Meetings as would be from comments submitted by Parish Councils. Karen explained that all comments submitted from consultees were acknowledged in the report for the committee but that she would confirm this.

 

 

21.

Streetscene Update

Beckie Bennett, Delivery and Frontline Services Lead, Ryedale District Council.

Minutes:

An update was given by Beckie Bennett, Delivery and Frontline Services Lead, Ryedale District Council.

 

The update included information regarding the new rounds, transformation of the service, street cleansing and winter maintenance. A winter factsheet will be available on the RDC website in due course.

 

 

22.

Winter Maintenance

Andrew Santon, Highways Customer Communications Officer, North Yorkshire County Council.

Minutes:

A presentation was given by Andrew Santon, Highways Customer Communications Officer, North Yorkshire County Council.

 

Andrew introduced himself as the new Highways Customer Communications Officer at Area4 Kirkbymisperton depot. Andrew explained the winter maintenance procedure and the criteria for priority 1 and 2 roads. Andrew will be setting up workshops for Parish Councils to attend, invitations should be sent out before Christmas.

 

 

23.

Community Team Update

Angela Jones, Customer Services Lead, Ryedale District Council.

Minutes:

An update was given by Angela Jones, Customer Services Lead, Ryedale District Council.

 

The Community Team is still working well and continues to receive complimentary feedback. Now that the Community Team has been in place over 18 months we have evaluated the current areas. To improve the distribution of work across the team and due to staff changes, the areas have been adjusted slightly. The new areas are shown on the website at the link below.

 

Angela explained the statutory duty the Council has to report the annual rough sleeper count. The count will take place the night of 21st November into the morning of the 22nd November 2018. Clerks will be emailed and asked to complete and return the form.

 

The program of campaigns has been finalised for the next round of ‘Don’t Be A Waster’. More information is available online at the link below. 

24.

Questions and Comments from the floor

Minutes:

A representative asked if speeding stickers could be put on wheelie bins. Andrew Santon, Highways Area4 Officers responded that it was not advisable as doing so does not give a true reflection of the speeding issues within that area. Alternatively contact 95 Alive, wwww.roadwise.co.uk or the Police for advice.

 

 

25.

Any Other Business

Minutes:

There was no other business.

 

The Chairman thanked all the presenters and representatives for attending.

 

The meeting closed at 8:40pm.

 

Link to presentations and further information on items discussed at the meeting.

 

https://www.ryedale.gov.uk/your-council/local-information-statistics/parish-liaison-information.html

 

26.

Date of the next meeting

Minutes:

The next Parish Liaison Meeting will be held on Wednesday 12 December 2018 at 7pm.