Agenda and draft minutes

The Chairman welcomed representatives to the meeting and appropriate introductions were made.

The Chairman to inform Members of the Public of the emergency evacuation procedure.

The Chairman informed Members of the Public of the emergency evacuation procedure.

The minutes of the last Parish Liaison meeting held on the 11 June 2014 were presented.

            Resolved

            That the minutes of the last Parish Liaison meeting held on the 11 June 2014        be approved and signed by the Chairman as an accurate record.

There were no matters arising.

Vicky Perkins, Head of Planning Services, North Yorkshire County Council.

A presentation was given by Vicky Perkin – Head of Planning Services at North Yorkshire County Council. The presentation included a brief overview of the fracking process, stages, impact, the licensed areas in North Yorkshire and the role each involved Authority would play on receiving an application.

A Councillor asked that the Parish Liaison Meeting make a recommendation to Council that a public meeting be organised to give the public a balanced overview by experts on fracking. 

The Chair responded that RDC was possibly not the right Authority to host a public meeting but would explore the possibility.

[Note:  It has subsequently been clarified that the Parish Liaison Meeting is not part of the District Council’s decision making structure and has no power to make formal recommendations to the Council.]

Simon Copley, Ryedale District Council

The Democratic Services Manager briefed the meeting on the changes to the nomination process for Parish Elections. A link to a guidance document will be emailed round to Parishes in due course.

A Councillor asked what would happen if an individual submitted two valid nominations for different District, or Parish/Town, Wards.  It was agreed that a response would be provided to this question after the meeting.

Sheena Spence, Yorkshire Local Councils Association

A presentation was given by Sheena Spence, Yorkshire Local Councils Association on the implications for Parish Councils/Meetings of Guidance on Open and Accountable Local Government.

A Parish representative asked if visiting Officers attending the meeting on official council business, come under the same rule as Councillors in regard to filming Parish Meetings. Yorkshire Local Councils Association to explore this and report back members.

A Parish representative asked NYCC representative Richard Marr when Parishes would be notified of the proposed cuts to grass cutting services, to allow Parishes time to budget and plan for the impact the changes will have.

Richard Marr replied that he was confident letters containing more detail would be sent to Parishes before the end of October 2014 and reminded the meeting that the proposals were still out for consultation and encouraged Parishes to give there views on the proposed changes.

There being no other business, the meeting closed at 9.25 pm.

The Parish Liaison Committee Meetings are now included in the Timetable of Meetings for the Council.  This has not yet been finalised and the date of the next meeting will be notified as soon as the new timetable has been agreed.

The Parish Liaison Meetings were now included in the Timetable of Meetings for the Council which had not yet been finalised and, therefore, the date of the next meeting would be advised as soon as possible.