Agenda and minutes

Audit, Overview and Scrutiny Committee - Thursday, 3rd November, 2016 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Audrey Adnitt

Items
No.	Item
49.	Apologies for absence Minutes: Apologies were received from Councillor Sanderson.
50.	Minutes of the meeting held on the 21 September 2016 Supporting documents: Minutes Public Pack, 21/09/2016 Overview and Scrutiny Committee , item 50. PDF 49 KB Minutes: Decision That the minutes of the Overview and Scrutiny Committee held on the 21 September 2016, be approved and signed by the Chairman as a correct record.
51.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business.
52.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest.
53.	Treasury Management Mid-Year Review Supporting documents: 1 Treasury Management Mid Year Review 2016-17 , item 53. PDF 146 KB Minutes: Considered the report of the Finance Manager (s151) Decision That the report be received and the mid year performance of the in-house managed funds to dated be noted.
54.	External Auditor Appointment 2017/18 Supporting documents: 2 External auditor appointment 2017-18 , item 54. PDF 58 KB Minutes: Considered the letter from the Public Sector Audit Appointments confirming the appointment of KPMG LLP to audit the accounts of Ryedale District Council for 2017/18. Decision That the contents of the letter be noted.
55.	Internal Audit - First Progress Report 2016/17 Supporting documents: 3 Internal Audit covering report - first progress report , item 55. PDF 77 KB 3a Internal Audit first progress report 2016-17 , item 55. PDF 176 KB Minutes: Considered the report of the Finance Manager (s151). Decision That the results of audit work undertaken as part of the 2016/17 audit plan be noted.
56.	KPMG Annual Audit Letter 2015/16 Supporting documents: 4 Ryedale District Council Annual Audit Letter 2015-16 , item 56. PDF 211 KB Minutes: Considered the Annual Audit Letter 2015/16 prepared by KPMG. Decision That the contents of the report be noted.
57.	Scrutiny Review - Flood Management in Ryedale Supporting documents: 5 Flood Management Review Covering Report Scrutiny 031116 , item 57. PDF 82 KB 5a Flooding Scrutiny Review Draft Report Oct16 , item 57. PDF 1 MB 5b Flood Review Updated terms of reference , item 57. PDF 44 KB 5c Flood Review NYCC Malton, Norton and Old Malton Flood Study , item 57. PDF 767 KB 5d Flood Review - Map of Flooding in Ryedale , item 57. PDF 5 MB Minutes: Considered the report of the Head of Environment, Streetscene and Facilities. Decision That the report be agreed, subject to some minor alterations regarding the Grant Allocations. A copy of the updated recommendations to be to be distributed to all Members of the Committee.
58.	KPMG Technical Update - October 2016 Supporting documents: 6 External Audit Technical Update - October 2016 , item 58. PDF 137 KB Minutes: Considered a Technical Update prepared by KPMG. Decision That the report be received.
59.	Timetable of Meetings 2017/18 Supporting documents: 7 Part B - CS - Timetable of Meetings 2017-18 Report , item 59. PDF 76 KB 7a Part B - CS - Timetable of Meetings 2017-18 Annex A , item 59. PDF 113 KB Minutes: Considered the report of the Council Solicitor. Recommendation That Council be recommended to approve the timetable of meetings for 2017-2018.
60.	Any other business that the Chairman decides is urgent. Minutes: There being no further business the meeting closed at 7.30pm.