Agenda and minutes

Overview and Scrutiny Committee - Thursday, 23rd June, 2022 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Owen Griffiths 43313

Items
No.	Item
1.	Apologies for absence Minutes: Apologies were received by Cllrs Cussons, and Garbutt Moore.
2.	Minutes of the meeting held on 21 April 2022 Supporting documents: Minutes of Previous Meeting , item 2. PDF 199 KB Minutes: Decision That the minutes of the meeting of the Overview and Scrutiny Meeting held on 21 April 2022 be approved and signed by the Chair as a correct record, subject to an amendment to item 106: External Auditors Annual Report. That item was voted as a part A decision, but now is a part B recommendation to Council. Voting Record Unanimous
3.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: The Chair declared that an item of urgent business would be discussed, surrounding waste removal and holiday properties.
4.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: Councillor Oxley declared a personal, pecuniary but not prejudicial interest in the item of Urgent Business as he was the owner of a holiday/second home.
5.	Appointment of Corporate Governance Standards Sub-Committee That a Corporate Governance Standards Sub-committee be established comprising any three members of the Overview and Scrutiny Committee (and one substitute) drawn from across the political groups on the Council as far as reasonably practicable Minutes: The following Members were appointed to the Corporate Governance Standards Sub-Committee: Cllrs Middleton, Brackstone, and Raine. Substitutes: Wass. Voting Record Unanimous
6.	Ryedale District Council 2021-22 Audit Plan Supporting documents: RDC 2021-22 Audit Plan - FINAL , item 6. PDF 6 MB Minutes: The Committee noted the Ryedale District Council 2021-22 Audit Plan. Voting Record Unanimous
7.	Internal Audit and Counter Fraud Annual Report 2021/22 Supporting documents: RDC Annual Report Covering_June 2022 , item 7. PDF 196 KB Annex 1 - RDC Annual HoIA Report 21-22 , item 7. PDF 1 MB Annex 2 - Counter Fraud Annual Report , item 7. PDF 991 KB Minutes: Considered- The report of the Section 151 Officer Decision That the Overview and Scrutiny Committee: a) note the results of the internal audit and counter fraud work undertaken in 2021/22. b) note the opinion of the Head of Internal Audit regarding the overall framework of governance, risk management and control operating within the Council. c) note that no significant control weaknesses have been identified by internal audit during the year which are relevant to the preparation of the annual governance statement. d) note the outcome of the quality assurance and improvement programme and the confirmation that the internal Voting Record Unanimous
8.	Progress on the Equalities Action Plan Supporting documents: Equalitiies Update 2021 covering report , item 8. PDF 226 KB Equalities Progress Report 2021 2022 , item 8. PDF 453 KB Minutes: Considered – The report of the Project Director, People and Resources Decision That the Overview and Scrutiny Committee notes the progress report, including a refresh of the equalities action plan for 2022/23 (Appendix A) Voting Record Unanimous
9.	Customer Complaints and Compliments Q4 2021/22 Supporting documents: Customer Complaints and Compliments Q4 2021-22 - Draft OS report , item 9. PDF 204 KB Final v4 O&S Complaints and Compliments QUARTERLY Report - Q4 V2.2 , item 9. PDF 568 KB Minutes: Considered – The report of the Project Director, People and Resources. It was declared that this report was a report for Overview and Scrutiny Committee, rather than a Part B to Council. Decision That the Overview and Scrutiny Committee notes and endorses the continued good performance of complaints and compliments received in the fourth quarter of 2021/22 of the reporting cycle. Voting Record Unanimous
10.	Decisions from other Committees Policy and Resources Committee held on 16 June 2022 Supporting documents: Policy and Resources Committee Minutes 16-06-22 , item 10. PDF 289 KB Minutes: The Committee received the Minutes of the Policy and Resources Committee held on 16 June 2022.
11.	O&S Forward Plan Supporting documents: Overview and Scrutiny 202223 Council Forward Plan Council Forward Plan , item 11. PDF 271 KB Minutes: The Committee received the Forward Plan. Following the urgent business a report around waste disposal and holiday properties was added to the 1 September Overview and Scrutiny Committee.
12.	Any other business that the Chairman decides is urgent. Minutes: The Chair raised the question of Waste Disposal and the potential for holiday properties to have their waste collected without paying disposal costs. Questions were asked to the Head of Waste Services and it was decided that a report on the issue will be presented to the Overview and Scrutiny Committee Meeting on the 1September 2022. There being no further business the meeting ended at 8:25pm.