Agenda and minutes

Overview and Scrutiny Committee - Thursday, 30th September, 2021 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Chris Phillipson 43447

Items
No.	Item
27.	Apologies for absence Minutes: Apologies were received by Cllrs Cussons, King and Riby.
28.	Minutes of the meeting held on 28 July 2021 Supporting documents: Minutes of Previous Meeting , item 28. PDF 115 KB Minutes: Decision That the minutes of the meeting of the Overview and Scrutiny Meeting held on 28 July 2021 be approved and signed by the Chairman as a correct record. Voting Record Unanimous
29.	Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There was no urgent business.
30.	Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct. Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: There were no declarations of interest.
31.	Customer Complaints and Compliments Q1 2021/22 Supporting documents: Customer Complaints and Compliments Q1 2021-22 , item 31. PDF 289 KB APPENDIX 1 Quarter 1 Complaints Report V1.3 , item 31. PDF 406 KB Minutes: Considered- The report of the Project Director, People and Resources. Decision That the committee note and endorse the continued good performance of complaints and compliments received in the first quarter of 2021/22 of the reporting cycle. Voting Record Unanimous
32.	Risk Management Update Supporting documents: Risk Management - O and S Report 30.09.2021 , item 32. PDF 174 KB Corporate Risk Register - September 2021 Update.docxCX , item 32. PDF 461 KB Minutes: Considered- The report of the Head of Corporate Governance. Decision That the Committee notes the contents of this report and comments on the format and details of the Corporate Risk Register. Voting Record Unanimous
33.	Revised Equalities Scheme Supporting documents: Revised Equalities Scheme , item 33. PDF 379 KB Minutes: Considered – The Report of the Head of Communications, Technology and Business. Decision That the action plan be noted as an operational document to assist officers in the delivery of equality actions That the Committee agrees that overview of progress against the action plan will be maintained through a quarterly report to the Overview and Scrutiny Committee. Voting Record Unanimous
34.	Progress Report on the Implementation of the Climate Change Action Plan and Associated Projects Supporting documents: Climate Change Report September 2021 O&S , item 34. PDF 280 KB Appendix A Climate Change Action Plan September 2021 , item 34. PDF 210 KB Minutes: Considered – The Report of the Project Director, Places and Resources. Decision To note progress on delivery of the Climate Change Action Plan and future actions to be completed. Voting Record Unanimous
35.	LGO Annual Review Letter 2020/21 Supporting documents: LGO Annual Review Letter , item 35. PDF 179 KB Ryedale District Council Appendix 1 , item 35. PDF 6 KB Ryedale District Council- Appendix 2 , item 35. PDF 120 KB Minutes: Considered – The Report of the Project Director, People and Resources. Decision That the Progress Report on the LGO Annual Review Letter 2020/21 be received and noted. Voting Record Unanimous
36.	Review of Workplan Supporting documents: O&S Forward Plan , item 36. PDF 144 KB Minutes: The committee received the Progress Report on the Review of Workplan.
37.	Membership of Task Groups Minutes: The membership of the scrutiny working groups was amended as follows: Performance Appraisals – Cllrs Bailey, King, Oxley, Riby, and Raine. Affordable Housing – Cllrs Middleton and Wass. Civil Enforcement – Cllrs Garbutt-Moore and Raper The first meeting of the performance appraisals scrutiny working group is scheduled to take place on 19 October 2021.
38.	Decisions from other Committees Policy and Resources Committee held on 29 July 2021 Minutes from Policy and Resources Committee held on 23 September 2021 to follow. Supporting documents: Minutes , item 38. PDF 130 KB Minutes: The Committee received the Minutes of the Policy and Resources Committee held on 29 July and 23 September 2021.
39.	Any other business that the Chairman decides is urgent. Minutes: The Chair reiterated the importance of Members attending the Policy and Resources Committee if they are on the rota to do so. Members voted on the correct procedure to follow when unable to attend as Policy and Resources observers. Decision Members on the rota to observe the Policy and Resources Committee must do so in person. If unable to attend, the allocated member should find a replacement and the Chair and Head of Corporate Governance should be notified. If no replacement can be found to attend in person, observation by MS Teams or via the live stream will be allowed, if available. Voting Record Unanimous There being no further business, the meeting closed at 20:10.