Agenda and minutes
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Contact: Nicki Lishman 476
Recording: Listen to the recording
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Apologies for absence Minutes: Apologies for absence were received from Councillor Gardiner - Councillor Goodrick substituted and Councillor Wainwright – Councillor Maud substituted.
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Minutes of the meeting held on 29 November 2018 Supporting documents: Minutes: Decision
That the minutes of the meeting of the meeting held on 29 November 2018 be approved and signed by the Chairman as a correct record.
Voting record 4 For 4 Abstentions
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):
Council had received the latest Government update on its preparations for Brexit and the important role to be played by local authorities in preparing for the transition process.
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: Councillors Val Arnold, Burr, Goodrick and Duncan declared personal non pecuniary but not prejudicial interests as members of North Yorkshire County Council. Councillor Cowling declared personal pecuniary and prejudicial interests in Items 12 and 13 and left the room during consideration of the items as she was a landlord and business owner. Councillor Ives declared a personal non pecuniary but not prejudicial interest in Item 12 as he was a landlord.
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Delivering the Council Plan Supporting documents:
Minutes: Considered – report of the Delivery and Frontline Services Lead
Decision
That: (i) The progress report and the high numbers of PIs performing at or above target be noted and, (ii) The specific actions for the five indicators with either an amber or red status be noted.
Voting record 9 For 1 Abstention
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Update on Increasing Recycling Supporting documents:
Minutes: Considered – report of the Delivery and Frontline Services Lead
Decision
That the report be noted.
Voting record Unanimous
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Update on the Experimental 7.5 T Weight Restriction at Norton Level Crossing Supporting documents: Minutes: Considered – report of the Specialist Services Lead
Recommendation to Council
That the contents of this report are noted and that an officer report will be presented to a future meeting of the Policy and Resources Committee in order to give a member–level response to the further consultation from North Yorkshire County Council (NYCC).
Voting record 9 For 1 Abstention |
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Polling Districts, Polling Places and Polling Stations Review Supporting documents:
Minutes: Considered – report of the Chief Executive
Recommendation to Council
That Council be recommended to:
(i) approve the relocation of polling places and polling stations as set out in Annex 1;
(ii) delegate authority to the Democratic Services Manager, in consultation with the Chief Executive and Ward Members, to make any changes to polling places and polling stations arising from any approved venues being unavailable for use.
Voting record Unanimous
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Proposed Increase in the Number of Malton Town Councillors Supporting documents:
Minutes: Considered – report of the Council Solicitor and Monitoring Officer
Recommendation to Council
That no change be made in the current number of councillors for Malton Town Council.
Voting record 5 For 4 Against 1 Abstention
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Council Tax Penalties Supporting documents: Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendation to Council
That Council is recommended to incorporate into current fees and charges policy the inclusion of Council Tax Penalties, which can be imposed in accordance with Local Government Finance Act 1992.
Voting record Unanimous
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Council Tax Empty Homes Supporting documents: Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendation to Council
That Council is recommended to approve the adoption of the premiums as set out in The Rating (Property in Common Occupation) and Council Tax (Empty Dwellings) Bill 2017-19:
· From 1st April 2019 a 100% premium for properties that have been empty and unfurnished for 2 years or more. This will result in a 200% Council Tax charge. · From 1st April 2020 a 200% premium for properties that have been empty and unfurnished for 5 years or more. This will result in a 300% Council Tax charge. · From 1st April 2021 a 300% premium for properties that have been empty and unfurnished for 10 years or more. This will result in a 400% Council Tax charge.
Voting record 8 For 1 Abstention
Having declared a personal pecuniary and prejudicial interest Councillor Cowling left the room during consideration of this item.
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Business Rates Relief Supporting documents: Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendation to Council
That Council is recommended to approve:
(i) A Discretionary Business Rates Policy to award retail relief in accordance with DCLG guidelines with the following additional provisions: a) Charity shops in receipt of 80% Mandatory Business Rates Relief shall not be granted discretionary retail relief
(ii) That Discretionary Retail Relief be awarded as follows: a) Via delegated authority to Council officers b) That an application process is not a mandatory requirement, but that officers reserve the right to request information in order to apply any award of relief.
Voting record 8 For 1 Abstention
Having declared a personal pecuniary and prejudicial interest Councillor Cowling left the room during consideration of this item.
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Exempt Information That under Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for discussion of Annex 2 of the following item as there would be a likely disclosure of exempt information which is likely to reveal the identity of an individual. Minutes: Decision
That under Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for discussion of Annex 2 of the following item as there would be a likely disclosure of exempt information which is likely to reveal the identity of an individual.
Voting record 8 For 1 Abstention
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Financial Strategy Supporting documents:
Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendation to Council
That Council is recommended:
(i) To approve the Council’s Financial Strategy (Annex A) which includes: a. Savings/additional income totalling £528k (Financial Strategy Appendix 3) b. Growth Pressures totalling £1,275k (Financial Strategy Appendix 4) c. The revised capital programme (Financial Strategy Appendix 6) (ii) A Revenue Budget for 2019/20 of £8,197k increasing the total charge by £5 to £195.82 for a Band D property (note that total Council Tax, Including the County Council, Fire and Police is covered within the separate Council Tax setting report to Full Council); (iii) to approve the special expenses amounting to £49,870 (iv) to note the financial projection for 2019/20 – 2021/22 (v) to agree that the Council’s reserves will be redefined as set out in the report (paragraph 6.9) for 31.03.18
Voting record Unanimous
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Q3 Budget Monitoring Supporting documents:
Minutes: Considered – report of the Chief Finance Officer (s151)
Recommendation to Council
That the contents of the report be noted.
Voting record Unanimous
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PART 'A' - MATTERS DEALT WITH UNDER DELEGATED POWERS |
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Any other business that the Chairman decides is urgent. Supporting documents:
Minutes: Considered – report of the Deputy Chief Executive
Decision
That:
(i) Members note the contents of the attached correspondence on “Preparations for Brexit” from the Secretary of State for Housing, Communities and Local Government, the Rt Hon James Brokenshire MP (ii) Members also note the contents of the attached Annex: Local authority Preparedness Check List (iii) Officers undertake relevant impact assessments in line with the attached Local authority preparedness Check List and report back on progress made to this Committee at its meeting on 14 March 2019.
Voting record 9 For 1 Abstention
There being no other business the meeting closed at 9.30 pm.
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