Agenda and minutes

Policy and Resources Committee
Thursday, 7th February, 2019 6.30 pm

Venue: Council Chamber - Ryedale House, Malton, North Yorkshire YO17 7HH. View directions

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

70.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Gardiner - Councillor Goodrick substituted and Councillor Wainwright – Councillor Maud substituted.

 

71.

Minutes of the meeting held on 29 November 2018

Supporting documents:

Minutes:

Decision

 

That the minutes of the meeting of the meeting held on 29 November 2018 be approved and signed by the Chairman as a correct record.

 

Voting record

4 For

4 Abstentions

 

72.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):

 

Council had received the latest Government update on its preparations for Brexit and the important role to be played by local authorities in preparing for the transition process.

 

73.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillors Val Arnold, Burr, Goodrick and Duncan declared personal non pecuniary but not prejudicial interests as members of North Yorkshire County Council. Councillor Cowling declared personal pecuniary and prejudicial interests in Items 12 and 13 and left the room during consideration of the items as she was a landlord and business owner. Councillor Ives declared a personal non pecuniary but not prejudicial interest in Item 12 as he was a landlord.

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

74.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – report of the Delivery and Frontline Services Lead

 

Decision

 

That:

(i) The progress report and the high numbers of PIs performing at or above target be noted and,

(ii) The specific actions for the five indicators with either an amber or red status be noted.

 

Voting record

9 For

1 Abstention

 

75.

Update on Increasing Recycling

Supporting documents:

Minutes:

Considered – report of the Delivery and Frontline Services Lead

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

76.

Update on the Experimental 7.5 T Weight Restriction at Norton Level Crossing

Supporting documents:

Minutes:

Considered – report of the Specialist Services Lead

 

Recommendation to Council

 

That the contents of this report are noted and that an officer report will be presented to a future meeting of the Policy and Resources Committee in order to give a member–level response to the further consultation from North Yorkshire County Council (NYCC).

 

Voting record

9 For

1 Abstention

77.

Polling Districts, Polling Places and Polling Stations Review

Supporting documents:

Minutes:

Considered – report of the Chief Executive

 

Recommendation to Council

 

That Council be recommended to:

 

(i) approve the relocation of polling places and polling stations as set out in Annex 1;

 

(ii) delegate authority to the Democratic Services Manager, in consultation with the Chief Executive and Ward Members, to make any changes to polling places and polling stations arising from any approved venues being unavailable for use.

 

Voting record

Unanimous

 

 

 

78.

Proposed Increase in the Number of Malton Town Councillors

Supporting documents:

Minutes:

Considered – report of the Council Solicitor and Monitoring Officer

 

Recommendation to Council

 

That no change be made in the current number of councillors for Malton Town Council.

 

Voting record

5 For

4 Against

1 Abstention

 

79.

Council Tax Penalties

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That Council is recommended to incorporate into current fees and charges policy the inclusion of Council Tax Penalties, which can be imposed in accordance with Local Government Finance Act 1992.

 

Voting record

Unanimous

 

80.

Council Tax Empty Homes

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That Council is recommended to approve the adoption of the premiums as set out in The Rating (Property in Common Occupation) and Council Tax (Empty Dwellings) Bill 2017-19:

 

·      From 1st April 2019 a 100% premium for properties that have been empty and unfurnished for 2 years or more. This will result in a 200% Council Tax charge.

·      From 1st April 2020 a 200% premium for properties that have been empty and unfurnished for 5 years or more. This will result in a 300% Council Tax charge.

·      From 1st April 2021 a 300% premium for properties that have been empty and unfurnished for 10 years or more. This will result in a 400% Council Tax charge.

 

Voting record

8 For

1 Abstention

 

Having declared a personal pecuniary and prejudicial interest Councillor Cowling left the room during consideration of this item.

 

81.

Business Rates Relief

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That Council is recommended to approve:

 

(i)    A Discretionary Business Rates Policy to award retail relief in accordance with DCLG guidelines with the following additional provisions:

a)    Charity shops in receipt of 80% Mandatory Business Rates Relief shall not be granted discretionary retail relief

 

(ii)   That Discretionary Retail Relief be awarded as follows:

a)     Via delegated authority to Council officers

b)     That an application process is not a mandatory requirement, but that officers reserve the right to request information in order to apply any award of relief.

 

Voting record

8 For

1 Abstention

 

Having declared a personal pecuniary and prejudicial interest Councillor Cowling left the room during consideration of this item.

 

82.

Exempt Information

That under Paragraph 2 of Part 1 of Schedule 12A of the Local Government

Act 1972 (as amended), the public be excluded from the meeting for

discussion of Annex 2 of the following item as there would be a likely

disclosure of exempt information which is likely to reveal the identity of an individual.

Minutes:

Decision

 

That under Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for discussion of Annex 2 of the following item as there would be a likely disclosure of exempt information which is likely to reveal the identity of an individual.

 

Voting record

8 For

1 Abstention

 

83.

Financial Strategy

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That Council is recommended:

 

(i)            To approve the Council’s Financial Strategy (Annex A) which includes:

a.            Savings/additional income totalling £528k (Financial Strategy Appendix 3)

b.            Growth Pressures totalling £1,275k (Financial Strategy Appendix 4)

c.            The revised capital programme (Financial Strategy Appendix 6)

(ii)           A Revenue Budget for 2019/20 of £8,197k increasing the total charge by £5 to £195.82 for a Band D property (note that total Council Tax, Including the County Council, Fire and Police is covered within the separate Council Tax setting report to Full Council);

(iii)       to approve the special expenses amounting to £49,870

(iv)         to note the financial projection for 2019/20 – 2021/22

(v)          to agree that the Council’s reserves will be redefined as set out in the report (paragraph 6.9) for 31.03.18

 

Voting record

Unanimous

 

84.

Q3 Budget Monitoring

Supporting documents:

Minutes:

Considered – report of the Chief Finance Officer (s151)

 

Recommendation to Council

 

That the contents of the report be noted.

 

Voting record

Unanimous

 

PART 'A' - MATTERS DEALT WITH UNDER DELEGATED POWERS

85.

Any other business that the Chairman decides is urgent.

Supporting documents:

Minutes:

Considered – report of the Deputy Chief Executive

 

Decision

 

That:

 

(i)     Members note the contents of the attached correspondence on “Preparations for Brexit” from the Secretary of State for Housing, Communities and Local Government, the Rt Hon James Brokenshire MP

(ii)    Members also note the contents of the attached Annex: Local authority Preparedness Check List

(iii)   Officers undertake relevant impact assessments in line with the attached Local authority preparedness Check List and report back on progress made to this Committee at its meeting on 14 March 2019.

 

Voting record

9 For

1 Abstention

 

There being no other business the meeting closed at 9.30 pm.