Agenda and minutes

Apologies for absence were received from Councillor Ward, Ms Goodrick, Maud and Bailey.

Resolved

The minutes of a meeting of the Policy and Resources Committee held on 7 April 2010 be approved and signed by the Chairman as a correct record.

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

The Chairman reported that there were no items of urgent business to be considered at the meeting.

Members to indicate whether they will be declaring any interests under the Code of Conduct.

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

There were no declarations of interest received.

The Committee is requested to appoint Members to the following Working Parties/Sub-Committee:

(a)          Senior Management Contracts Working Party

Chairman of the Council, Group Leaders, Committee Chairmen and the

Staff Champion.

(b)       Resources Working Party

6 members.

(c)       Constitution Review Working Party

            Group leaders and the Chairman of the Council.

(d)       Sub-Committee – Appeals Panel

Chairman of Policy and Resources, Staff Champion and Vice Chairman of Policy and Resources.

In the absence of any of these Members, the panel to consist of 3 Members to be appointed by the Chief Executive in Consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman, from the current membership of the Policy and Resources Committee (including any substitute members). The Panel to meet as and when required. Such a panel to consist of two Members of the Conservative Group and one Member of another Group.

Terms of reference of the Sub Committee

To determine appeals in relation to the following matters:

· To determine appeals against dismissal on disciplinary cases.

· Any other appeal to Members which is currently within the Council’s policies   and procedures.

The Committee was requested to appoint Members to the following Working Parties/Sub-Committee:

(a)          Senior Management Contracts Working Party

Chairman of the Council, Group Leaders, Committee Chairmen and the Staff Champion.

(b)       Resources Working Party

6 members.

(c)       Constitution Review Working Party

            Group leaders and the Chairman of the Council.

(d)       Sub-Committee – Appeals Panel

Chairman of Policy and Resources, Staff Champion and Vice Chairman of Policy and Resources.

In the absence of any of these Members, the panel was to consist of 3 Members appointed by the Chief Executive in consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman, from the current membership of the Policy and Resources Committee (including any substitute members). The Panel would meet as and when required. Such a panel would consist of two Members of the Conservative Group and one Member of another Group.

Terms of reference of the Sub Committee were;

To determine appeals in relation to the following matters:

· To determine appeals against dismissal on disciplinary cases.

· Any other appeal to Members which is currently within the Council’s policies   and procedures.

It was moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs that the recommendations of the report now submitted be approved.

An amendment, moved by Councillor Knaggs and seconded by Councillor Mrs Knaggs, that the Senior Management Contracts Working Party be comprised of; The Leader of the Council, Chairman of Policy and Resources, Vice-Chairman of Policy and Resources, Chairman of Commissioning Board and the Staff Champion was, upon being put to the vote, carried.

An amendment, moved by Councillor Knaggs and seconded by Councillor Legard, that the Resources Working Party be comprised of Councillors Acomb, Mrs Cowling, Ms Goodrick, Mrs Knaggs, Knaggs and Legard was upon being put to the vote, carried.

An amendment moved by Councillor Woodward and seconded by Councillor Mrs Burr that Councillor Clark should be included in the Resources Working Party was, upon being put to the vote, not carried.

An amendment, moved by Councillor Knaggs and seconded by Councillor Legard, that the Constitution Review Working Party be abolished was upon being put to the vote, carried.

The substantive motion, as now agreed was, upon being put to the vote, carried.

Resolved

a)    That the Senior Management Contracts Working Party be comprised of The Leader of the Council, Chairman of Policy and Resources, Vice-Chairman of Policy and Resources, Chairman of Commissioning Board and the Staff Champion

Councillors Woodward and Mrs Burr asked that their votes against the amendment be recorded.

b)  That the Resources Working Party be comprised of Councillors Acomb, Mrs Cowling, Ms Goodrick, Mrs Knaggs, Knaggs and Legard.

Councillors Woodward and Mrs Burr asked that their votes against the amendment be recorded.

c)   That the Constitution Review Working Party be abolished.

d)  That the Sub-Committee – Appeals Panel be comprised of;

Chairman of Policy and Resources, Staff Champion and Vice Chairman of Policy and Resources.

In the absence of any of these Members, the panel to consist of  ...  view the full minutes text for item 5.

The Head of Transformation submitted a report (previously circulated) which presented the content of the Council’s Annual Report of delivery against priorities.

A draft of the Annual Report 2010/11 was appended to the Agenda for Members comments and observations.

The report outlined the objectives adopted to meet these aims and reminded Members that progress in delivering the Council’s priorities was reported quarterly to the Policy and Resources Committee. The Annual Report 2010/11 summarised the Council’s delivery against its priorities.

The report went on to outline the challenges to meeting the adopted aims for the year 2011/12.

Resolved

That the content of the Annual Report 2010/11 and the challenges for 2011/12 be noted.

The Head of Organisational Development submitted a report (previously circulated) which considered the Civic Budget.

It had been resolved at Council on the 21 February 2011 “That in the light of the budget predictions for 2012/2013 and beyond a review of the costs associated with the Chairman and Vice Chairman be undertaken and considered by the Policy & Resources Committee at its meeting on the 23 June 2011 and if necessary Full Council”.

The total budget for 2011/12 for Chairman and Vice Chairman allowances, travel and hospitality was detailed in the report

The report concluded that the Civic budget had consistently underspent. Even with the reduction to £19,690 for 2011/2012 it was reasonable to consider that the budget could be reduced by £3,000 with little impact.

It was moved by Councillor Acomb and seconded by Councillor Knaggs that the recommendations of the report submitted now be approved.

An amendment, moved by Councillor Knaggs and seconded by Councillor Legard that the recommendation be amended to remove the words “a reduction of £3,000 in the Civic budget” and to add

1.    a budget of £10,000 to replace the Chairman’s Allowance, Chairman’s Travel Allowance and Civic Hospitality and

2.    Disposal of the Civic car and not replaced

was, upon being put to the vote, carried.

An amendment, moved by Councillor Mrs Burr and seconded by Councillor Woodward, that the Civic budget be reduced to a total of £6,000 for the Chairman’s Allowance, Chairman’s Travel Allowance and Civic Hospitality and disposal of the Civic car and no replacement was upon being put to the vote, carried.

The substantive motion, as now agreed was, upon being put to the vote, carried.

Resolved

a)    That the Civic Budget be reduced to £6,000 to include the Chairman’s Allowance, Chairman’s Travel Allowance and Civic Hospitality.

b)    That the Civic Car be disposed of and not replaced.

To consider a resolution to exclude the press and public from the meeting during consideration of the following item:

10 (Capital Proposal Regarding Ryedale Pool (Pickering) Gym Facility) as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972.

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information.

Resolved

That under Section 100(A)(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item as there will be a likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the act as the information relates to any business or financial affairs of a company.

The Head of Environment submitted a report (previously circulated) which considered a proposal regarding a capital investment project, which would facilitate development of additional sports facilities at Ryedale Pool, Pickering.

The project would;

·        Establish a new and more substantial facility capitalising on the existing asset of Ryedale Pool, Pickering

·        Increase the scope of available facilities, encouraging participation in exercise to a wider number of people

·        Tangibly increase the asset value of the premises

·        Increase income and efficiency for Community Leisure Ltd through co-located facilities

·        Enable any surplus to be reinvested in the business to enhance the quality of sport and leisure provision and to reduce the revenue cost of the service.

Following debate it was;

Resolved

That Council be recommended not to include the development of a new gym facility at Ryedale Pool in the capital programme.

There were no other items of urgent business.

The meeting closed at 8.40 pm