Agenda and minutes

Policy and Resources Committee
Thursday, 8th February, 2018 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Nicki Lishman  476

Recording: Listen to the recording

Items
No. Item

49.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Potter and Councillor Wainwright, Councillor Windress substituted.

 

50.

Minutes

Supporting documents:

Minutes:

The minutes of the meeting of the Policy and Resources Committee held on 23 November 2017 were presented.

 

Decision

 

That the minutes of the meeting of the Policy and Resources Committee held on 23 November 2017 be approved and signed by the Chairman as a correct record.

 

Voting record

7 For

2 Abstentions

 

51.

To Receive Minutes from Working Parties

Minutes:

The following minutes were received.

 

52.

To Consider the Recommendations from the Resources Working Party held on 18 January 2018

Supporting documents:

Minutes:

The minutes of the Resources Working Party held on 18 January 2018 were presented.

 

Decision

 

That the recommendations of the Resources Working Party held on 18 January 2018 be approved.

 

Voting record

8 For

1 Abstentions

 

 

 

53.

To Consider the Recommendations from the Corporate Peer Challenge Improvement Plan Working Party held on 18 January 2018

Supporting documents:

Minutes:

The minutes of the Corporate Peer Challenge Improvement Plan Working Party held on 18 January 2018 were presented.

 

Councillor Oxley moved and Councillor Cowling seconded the following amendment to the decision;

 

The Resources Working Party to review the Peer Challenge Improvement Plan to clarify the strategic aims and identify the underpinning objectives requiring action by Members. A document to be produced for discussion with and input from Group Leaders before a final version is produced.

 

Upon being put to the vote the amendment was carried.

 

Voting record

8 For

1 Against

 

Decision

 

That the recommendations of the Corporate Peer Challenge Improvement Plan Working Party held on 18 January 2018 be approved.

 

Voting record

8 For

1 Against

 

54.

To Consider the Recommendations from the Grants Working Party held on 22 January 2018

Supporting documents:

Minutes:

The minutes of the Grants Working Party held on 22 January 2018 were presented.

 

Decision

 

That the recommendations of the Grants Working Party held on 22 January 2018 be approved.

 

Voting record

7 For

1 Abstention

 

55.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

 

56.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

Councillor Cowling declared a personal pecuniary and prejudicial interest in Item 7 and left the room during consideration of the Item. Councillor V Arnold declared a personal non pecuniary but not prejudicial interest as a Member of North Yorkshire County Council.

 

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

57.

Delivering the Council Plan

Supporting documents:

Minutes:

Considered – Report of the Delivery and Frontline Services Lead

 

Decision

 

That the report be noted.

 

Voting record

Unanimous

 

PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL

58.

Financial Strategy 2018/19

Supporting documents:

Minutes:

Considered – Report of the Resources and Enabling Services Lead (s151).

 

Councillor S Arnold moved and Councillor Ives seconded the following amendment to the Financial Strategy;

 

·      To increase the Rural Services Delivery Income Grant budget by £113,020 and to transfer this sum to the New Homes Bonus Reserve given the need to invest to deliver future savings

·      To amend the DWP Housing Benefit Administration grant income budget by £27,570 from £128,000 to £155,570 to reflect the DWP’s grant award issued on 6 February 2018 and to increase the Benefit service expenditure budget by the same amount to reflect the additional work placed on the service.

·      And to update the financial strategy and medium term revenue forecast to reflect these changes

 

Upon being put to the vote the amendment was carried

 

Voting record

8 For

1 Abstention

 

Recommendations to Council

 

That Council be recommended:

 

(i)            To approve the Council’s Financial Strategy (Annex A) which includes:

a.            Savings/additional income totalling £436k (Financial Strategy Appendix A)

b.            Growth Pressures totalling £151k (Financial Strategy Appendix A)

c.            The Prudential Indicators (Financial Strategy Appendix B)

d.            The revised capital programme (Financial Strategy Appendix D)

e.            The Pay Policy 2018/19 (Financial Strategy Appendix E)

f.             The Income Generation and Commercialisation Policy (Financial Strategy Appendix F)

 

(ii)          a Revenue Budget for 2018/19 of £6,066,945, increasing the total charge to £190.82 for a Band D property (note that total Council Tax, including the County Council, Fire and Police is covered within the separate Council Tax setting report to Full Council);

 

(iii)       to approve the special expenses amounting to £55,350;

 

(iv)         to note the financial projection for 2018/19 – 2022/23 (Annex B);

 

Voting record

8 For

1 Abstention

Exempt information

Decision

 

That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the item of urgent business as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Voting record

7 For

1 Against

1 Abstention

PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE

59.

Enabling assets programme progress report

Certain information in this report is considered to be exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended) as it relates to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

Considered – Report of the Economy and Partnerships Lead.

 

Decision

 

That the report be noted and the next steps as detailed in the report be supported.

 

Voting record

8 For

1 Abstention

PART "B" ITEMS - MATTERS REFERRED TO COUNCIL

60.

Thornton Road Industrial Estate, Pickering - Phase 3

Certain information in this report is considered to be exempt as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended) as it relates to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

Considered – Report of the Economy and Partnerships Lead.

 

The Chairman and Committee agreed that this item did not need to be referred to Council and could be determined under the delegated powers of the Committee.

 

Decision

 

That the Council does not take the lead and associated financial risk in the delivery of Phase 3 of Thornton Road Industrial Estate, Pickering.

 

The Chairman and Committee agreed that this item did not need to be referred to Council and could be determined under the delegated powers of the Committee.

 

Voting record

Unanimous

61.

Any other business that the Chairman decides is urgent.

Minutes:

There being no items of urgent business, the meeting closed at 7.20 pm.