Agenda and minutes

Apologies for absence were received from Councillors Paul Andrews (Councillor Burr as substitute) and Oxley (Councillor Goodrick as substitute).

The minutes of the meetings held on 15 June 2017 and 24 August 2017 were presented.

Resolved

That the minutes of the meetings held on 15 June 2017 and 24 August 2017 be approved and signed by the Chairman as a correct record.

The minutes of the Resources Working Party on 7 September 2017 and the Grants Working Party on 11 September 2017 were presented.

Resolved

That the minutes of the Resources Working Party on 7 September 2017 and the Grants Working Party on 11 September 2017 be received.

Considered – Recommendations from the Resources Working Party held on 7 September 2017

Voting Record

10 For

0 Against

0 Abstentions

·         Community grants

·         Flood grants

·         S106 grants

Considered – Recommendations from the Grants Working Party held on 11 September 2017.

Voting Record

10 For

0 Against

0 Abstentions

Voting Record

10 For

0 Against

0 Abstentions

Voting Record

9 For

0 Against

1 Abstentions

The following interests were declared:

Councillor Steve Arnold declared a personal, non-pecuniary but not prejudicial interest in Item 10 as he is a Trustee of Helmsley Arts Centre

Councillor Luke Ives declared a personal, non-pecuniary but not prejudicial interest in Item 13 as he had been lobbied by the Chairman of Ryedale Cameras in Action.

Councillors Val Arnold, Goodrick and Burr declared an interest as North Yorkshire County Councillors.

Councillor Ives moved and Councillor S Arnold seconded the following amendments:

The wording at note 4 to the Narrative Statement (page 30 of the agenda), directly under the table, be amended to add the amount of the surplus which has been allocated to the New Homes Bonus Reserve and the General Reserve as follows:

In overall terms, the Council achieved a surplus of £1.258m for the financial year when comparing budgeted (planned) expenditure with actual expenditure. The surplus for the year has been allocated to the Council’s New Homes Bonus (£327k) and General Reserve (£931k)

The wording at note 32 to the accounts, Officers Remuneration (page 82 of the agenda), be amended at note A as follows:

The Corporate Director left the authority on 30^th September 2016, the remuneration highlighted in the table above excludes any termination benefits which are highlighted in note 39 on page 62.

Upon being put to the vote the amendment was carried.

Considered – Report of the Resources and Enabling Services Lead (s151).

Voting Record

10 For

0 Against

0 Abstentions

Considered – Report of the External Partnerships Lead.

Voting Record

8 For

2 Against

0 Abstentions

Councillor Ives asked that his vote against the recommendation be recorded.

That under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following item as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Chairman moved that the report be exempt but the debate be held in public.

Councillor Raper moved an amendment that the report and debate both be held in exempt.

Upon being put to the vote, the amendment was carried.

     Resolved

     That under Paragraph 3 of Part 1 of Schedule 12A of the Local   Government Act 1972 (as amended), the public be excluded from the       meeting for the following item as it contains information relating to the financial or business affairs of any particular person (including the authority        holding that information).

Considered – Report of the Chief Executive (Interim)

Councillor Ives moved and Councillor S Arnold seconded the following amendment:

That a clear direction be provided to officers to enable the work to be undertaken for decisions to be made by Council in February 2018 for the future of the Council’s Asset portfolio, as follows:

a)    The officers work with partners to participate in the OPE programme bid for North Yorkshire, to be submitted in November 2017

b)    Ryedale House is no longer fit for purpose and the maintenance costs are prohibitively expensive. Officers are to prepare a business case to support a move to new premises which aims to deliver the following:

·         The preferred option of office accommodation on the site of the current Community House

·         To develop proposals for a hub for public sector and voluntary and community sector partners, linked to the OPE programme.

·         When Ryedale House is no longer available, future meetings of Council to take place in the Milton Rooms and similar venues in Ryedale.

The Brief for the public sector hub to include the following:

·         Members to have access to a dedicated small office to accommodate 6 people, potential to provide a Leader’s office if required and space for committee meetings for 10 members, officers and public seating.

c)    In the event the single public hub does not come to fruition, the option of locating to Harrison House is also to be considered.

d)    Housing to be built on the Ryedale House site, a proportion of which to be affordable, ensuring best value. The possibility of a joint development including neighbouring sites to be explored.

e)    The upper deck of Wentworth Street Car Park to be considered for housing as part of the OPE programme

f)     The Council consider relocating Streetscene services to the proposed Waste Transfer Station at Kirby Misperton.

g)    A review to take place of all Council assets to deliver the Council’s Asset Management Policy.

Upon being put to the vote the amendment was carried.

Voting Record

8 For

2 Abstentions

Considered – Report of the Resources and Enabling Services Lead (s151).

Councillor Ives moved and Councillor S Arnold seconded the following amendment:

To change the recommendation 2.1(i) and (ii) to read as follows:

2.1 Council is recommended to approve:

(i) A £22,000 grant for Ryedale Cameras in Action for the town centre CCTV system upgrade, £19,100 to be funded from the New Homes Bonus Reserve and £2,900 from the s106 relating to the provision and / or improvement to youth and / or adult sports facilities within the vicinity of the land within Norton and Malton

(ii) That RDC will not be involved in the purchase of the town centre CCTV system upgrade and will not be involved in the administration of the system or payment of invoices following the upgrade.

Upon being put to the vote the amendment was carried.

Voting record

9 For

1 Against

0 Abstentions

Considered – Report of the Delivery and Frontline Services Lead.

Councillor Ives moved and Councillor S Arnold seconded the following amendment:

To add the words “subject to match funding being in place” so that the recommendations reads:

That the Council is recommended to approve the funds from the New Homes Bonus Reserve towards the Milton Rooms Redevelopment Project totalling £321,160, subject to match funding being in place, split as follows:

(i)            A funding commitment of £171,110 towards Part 1 of the Redevelopment Project in support of the submitted Heritage Lottery Funding (HLF) Bid and,

(ii)          A funding commitment of £150,050 towards Part 2 of the Redevelopment

Upon being put to the vote the amendment was carried.

Voting Record

10 For

0 Against

0 Abstentions

Considered – Report of the External Partnerships Lead.

Voting Record

5 For

0 Against

5 Abstentions

Considered – Report of the Resources and Enabling Services Lead (s151).

There being no other business, the meeting closed at 9:10pm.