Agenda and minutes
PDF 98 KBVenue: Council Chamber, Ryedale House, Malton
Contact: Nicki Lishman 476
Recording: Listen to the recording
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Apologies for absence Minutes: There were no apologies for absence. |
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Minutes Supporting documents: Minutes: Decision
The minutes for the Policy and Resources Committee held on 23 March 2017 were approved and signed by the Chairman as a correct record.
Voting record 7 For 2 Abstentions |
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Urgent Business To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972. Minutes: There were no items of urgent business. |
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Declarations of Interest Members to indicate whether they will be declaring any interests under the Code of Conduct.
Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest. This requirement is not discharged by merely declaring a personal interest without further explanation. Minutes: Councillor P Andrews declared a personal non pecuniary but not prejudicial interest in Item 7 as Mayor of Malton. |
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PART 'A' ITEMS - MATTERS TO BE DEALT WITH UNDER DELEGATED POWERS OR MATTERS DETERMINED BY COMMITTEE |
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Appointment of Working Parties 2017/18 The Committee is requested to appoint Members to the following Working Parties/Sub-Committee for the ensuing year, until such time as new appointments are made:
Senior Management Contracts Working Party / Appointments Sub-Committee 3 Conservative Members - Substitutes: 2 Independent Member - Substitutes: 1 Liberal Member - Substitutes: 1 New Independent Member - Substitutes:
Resources Working Party 5 Conservative Members – Substitutes: 2 Independent Members – Substitutes: 1 Liberal Member – Substitutes: 1 New Independent Member – Substitutes: 1 Liberal Democrat Member – Substitutes:
Grants Working Party 2 Conservative Members - Substitutes: 1 Independent Member - Substitutes: 1 Liberal Member - Substitutes: 1 Other Member - Substitutes:
Sub Committee – Appeals Panel 3 named Members – 1 Conservative, 1 Independent, 1 Other
In the absence of any of these Members, the panel to consist of 3 Members (1 Conservative, 1 Independent, 1 Other) to be appointed by the Chief Executive in consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman. The panel to meet as and when required.
Constitution Working Party Chairman of Council, Group Leaders and Councillor Ives.
Corporate Peer Challenge Improvement Plan Working Party That a working Group of the Policy and Resources Committee is set up to finalise the detail of the Corporate Peer Challenge Improvement Plan. The working group should consist of representatives from all political groups, not necessarily members of Policy and Resources Committee (Full Council 6 April 2017 Minute No 86 refers).
To be the same political proportionality as the Resources Working Party. Minutes: Members were appointed to the following Working Parties/Sub-Committees for the ensuing year, until such time as new appointments are made, as follows:
Senior Management Contracts Working Party / Appointments Sub-Committee 3 Conservative Members - Councillors Ives, S Arnold and Goodrick Substitutes: Councillor Farnell 2 Independent Member - Councillors Wainwright and Cowling Substitutes: Councillors Frank and Hope 1 Liberal Member - Councillor Clark Substitutes: Councillor Thornton 1 New Independent Member - Councillor Burr Substitutes: Councillor P Andrews
Voting record Unanimous
Resources Working Party 5 Conservative Members – Councillors Ives, S Arnold, V Arnold, Bailey and Oxley Substitutes: Councillors Cleary, Farnell and Goodrick 2 Independent Members – Councillors Wainwright and Cowling Substitutes: Councillors Frank and Hope 1 Liberal Member – Councillor Potter Substitutes: Councillor Thornton 1 New Independent Member – Councillor P Andrews Substitutes: Councillor Burr 1 Liberal Democrat Member – Councillor Mrs Shields Substitutes: Councillor Keal
Voting record 8 For 1 Abstention
Grants Working Party 2 Conservative Members - Councillors S Arnold and V Arnold Substitutes: to be confirmed 1 Independent Member - to be confirmed Substitutes: to be confirmed 1 Liberal Member - Councillor Clark Substitutes: Councillor Potter 1 Other Member - Councillor Jowitt Substitutes: to be confirmed
Voting record Unanimous
Sub Committee – Appeals Panel 3 named Members – Councillor Oxley (Conservative), Councillor Wainwright (Independent), Councillor Clark (Other)
In the absence of any of these Members, the panel to consist of 3 Members (1 Conservative, 1 Independent, 1 Other) to be appointed by the Chief Executive in consultation with the Chairman of Policy and Resources, or in the Chairman’s absence, the Vice Chairman. The panel to meet as and when required.
Voting record Unanimous
Constitution Working Party Chairman of Council, Group Leaders, Councillor Ives and Councillor S Arnold (Joint Leader of the Conservative Group).
Voting record 8 for 1 Abstention
Corporate Peer Challenge Improvement Plan Working Party To be the same membership as the Resources Working Party.
Voting record 8 For 1 Abstention |
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PART 'B' ITEMS - MATTERS REFERRED TO COUNCIL |
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Budget Strategy 2018/19 Supporting documents:
Minutes: Recommendation to Council
That Council be recommended to approve the following strategy for the preparation of the 2018/19 budget
(i) Proposals to be brought forward for a £5 increase in Council tax
(ii) Increases in fees and charges to be to a maximum of 4.5% on a cost centre heading basis excluding VAT and only those charges officers recommend above this figure to be considered by the relevant policy committee
(iii) Efficiencies to be maximised
(iv) The use of New Homes Bonus in line with the revised medium term financial plan
(v) Options for service cuts to be provided if necessary. These proposals to be considered by the Resources Working Party and brought to the Policy and Resources Committee and Council
(vi) That the Council ceases the special levy arrangement for street lighting in Malton, Norton and Pickering Rural with effect from 1st April 2018
Voting record 6 For 1 Against 1 Abstention |
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Business Rates Discretionary Rate Relief Policy Supporting documents:
Minutes: Councillor Ives moved and Councillor S Arnold seconded the following amendment:
Point 7.7 of the Discretionary Non-Domestic Rate Relief Policy be reworded to make clear that stage 1 is the Senior Revenues Officer, stage 2 is the Resources and Enabling Services Lead (S 151) and it should be the gift of the person who is appealing, they should make the decision whether it goes on to the next stage - not the person who's actually deciding the appeal. So stage 3 should be the Policy and Resources Committee, which will be the final decision of this Council. It is giving the power to decide where it goes to and making really clear the procedure and eliminating that ambiguity.
Upon being put to the vote the amendment was carried.
Voting record Unanimous
Recommendation to Council
That Council be recommended to approve:
(i) the Discretionary Business Rates Policy at Appendix A subject to the following revision of the appeals provisions:
Delete existing paragraph 7.7 and replace with new paragraphs 7.7 and 7.8 as follows:
7.7 If a ratepayer wishes to appeal against a decision made by the Senior Revenues Officer under this policy, the application will be reconsidered by the Resources and Enabling Services Lead (S 151) .
7.8 If a ratepayer wishes to appeal against a decision made by the Resources and Enabling Services Lead (S 151), the application will be reconsidered by the Policy and Resources Committee whose decision will be final.
(ii) that officers be delegated to approve the new revaluation element of Discretionary Business Rates Relief in cases where the business rates rateable value is less than £20,000
Voting record Unanimous |
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Any other business that the Chairman decides is urgent. Minutes: There being no items of urgent business the meeting closed at 7.30pm. |