Agenda and draft minutes

Annual Council, Council - Thursday, 20th May, 2021 6.30 pm

Venue: Main Hall, Milton Rooms, Malton

Contact: Ellen Walker  43455

Link: View livestream

Items
No. Item

1.

Chairman

To elect a Chairman of the Council for the ensuing year.

Minutes:

It was moved by Councillor Delaney and seconded by Councillor Cleary that Councillor Docwra be elected Chairman of the Council for the ensuing year.

 

It was moved by Councillor Clark and seconded by Councillor Burr that Councillor Frank be elected Chairman of the Council for the ensuing year.

 

Resolved

 

That Councillor Frank be elected Chairman of the Council for the ensuing year until her successor becomes entitled to act as Chairman.

 

Councillor Frank thereupon took the Chair, having first made the Declaration of Acceptance of Office as Chairman of Ryedale District Council, and thanked Members for her election.

 

Voting record

14 for Councillor Docwra

16 for Councillor Frank

 

            Recorded vote

            Councillor Docwra

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Garbutt Moore, Goodrick, Graham, King, Mackenzie, Oxley, Raper and Windress

Councillor Frank

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Hope, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

2.

Vote of thanks to the retiring Chairman

Minutes:

The Chairman proposed and Councillor Clark seconded a vote of thanks to Councillor Cleary. 

 

Upon being put to the vote, the motion was carried.

 

Members thanked the retiring Chairman, Councillor Cleary, for his three years of service as the Chairman of Council, including through the COVID-19 pandemic.

 

Councillor Cleary responded and thanked the Vice Chairman, Officers and Members of the Council, the Chaplain, the community, and his family for their support during his term of office as Chairman of the Council.

 

Voting record

Unanimous

3.

Vice Chairman

To elect a Vice Chairman of the Council for ensuing year.

Minutes:

It was proposed by Councillor Bailey and seconded by Councillor Middleton that Councillor Garbutt Moore be elected Vice Chairman of the Council for the ensuing year.

 

Upon being put to the vote the motion was carried.

 

Resolved

           

That Councillor Garbutt Moore be elected Vice Chairman of the Council for the ensuing year.

 

Having first made the Declaration of Acceptance of Office, as Vice Chairman of the Council, Councillor Garbutt Moore thanked Members for his appointment.

 

Voting record

Unanimous

4.

Apologies for absence

Minutes:

There were no apologies for absence.

5.

Minutes of the Annual Meeting of Council held on 8 October 2020

To approve as a correct record the minutes of the Annual Meeting of Council held on 8 October 2020.

Supporting documents:

Minutes:

The minutes of the Annual Meeting of Council held on 8 October 2020 were presented.

 

Resolved

 

That the minutes of the Annual Meeting of Council held on 8 October 2020 be approved and signed by the Chairman as a correct record.

 

The resolution was carried by general affirmation.

6.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There was one item of urgent business regarding car parking charges which was considered under item 14.

 

The reason for the urgency was the timescale within which a decision was required.

7.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

There were no declarations of interest given at the beginning of the meeting.

 

Councillor Burr declared a personal, pecuniary and prejudicial interest in the item of urgent business relating to car parking charges, as an owner of commercial properties in Ryedale.  Councillor Burr left the meeting at 8:15pm and did not participate in the debate or the vote on this item.

8.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

Minutes:

The Chairman of Council and Head of Paid Service had no announcements.

9.

Leader of the Council and Deputy Leader of the Council

In accordance with the Council Constitution (Part 4 – Rules of Procedures) to decide whether to appoint a Leader and Deputy Leader and, if these are to be appointed, to decide who they shall be.

Minutes:

It was reported that in accordance with the Council Constitution (Part 4 – Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and a Deputy Leader of the Council for the ensuing year.

 

No motions were moved in respect of the appointment of a Leader or Deputy Leader of the Council.  There will therefore be no Leader or Deputy Leader of the Council for the ensuing year.

10.

The allocation of seats on Committees between political groups and the appointment of Members to Committees

(a)        Committees for 2021/22

 

(b)        The allocation of seats on Committees between political groups

 

(c)        The appointment of Chairmen and Vice Chairmen of Committees

 

(d)        The appointment of Members to Committees

Supporting documents:

Minutes:

The Head of Corporate Governance and Monitoring Officer submitted a report which detailed the following:

 

A.         Committees for 2021-2022

 

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A of the report.

 

B.         The Allocation of Seats on Committees between Political Groups and the Appointment of Members to Committees

 

            Ryedale District Council is to be treated as being divided into different political groups for the purposes of the Local Government and Housing Act 1989, because at least one political group has been constituted in the prescribed way.

           

The Local Government & Housing Act 1989 and associated regulations, requires the distribution of seats on Committees and Sub-Committees to be on the basis of political proportionality so far as it is “reasonably practicable” between the political groups of the Council unless every Member of the Council agrees that some other basis of allocation should be used.

 

Members considered the recommendations in the report.

 

The recommendations 1-3 and 5-8 were each moved and seconded en bloc, as follows:

 

Recommendations 1, 2 and 3

 

It was moved by Councillor Clark and seconded by Councillor Potter that Council adopts the recommendations shown at Annex A of the report.

 

Resolved

 

1.         That the Council appoints those Committees indicated at Annex A of the report

2.         That the size of the Committees is that specified in Annex A of the report

3.         That the Council divides Committee seats between political groups in accordance with the allocation shown at Annex A of the report

 

The resolution was carried by general affirmation.

 

Recommendation 4

 

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elects the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

 

It was recommended that the Licencing Committee appoint its own Chairman and Vice Chairman at its next meeting.

 

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

 

Roles

Nominee

Proposer

Seconder

Voting record

Outcome

Chairman of Policy and Resources

Cllr Clark

Cllr J Andrews

Cllr Burr

16 For

14 Against

Cllr Clark elected

Vice Chairman of Policy and Resources

Cllr Keal

Cllr Burr

Cllr Frank

17 For

13 Against

Cllr Keal elected

Chairman of Planning

Cllr Goodrick

Cllr P Andrews

Cllr Cleary

 

Cllr Burr

Cllr Windress

Cllr Thackray

15 Cllr Goodrick

15 Cllr P Andrews*

Cllr P Andrews elected*

Vice Chairman of Planning

Cllr Windress

Cllr Potter

Cllr Goodrick

Cllr Clark

Cllr Cleary

 

Cllr Burr

13 Cllr Windress

17 Cllr Potter

Cllr Potter elected

Chairman of Overview and Scrutiny

Cllr Middleton

Cllr Keal

Cllr Mason

18 For

11 Against

1 Abstain

Cllr Middleton elected

Vice Chairman of Overview and Scrutiny

Cllr Wass

Cllr Clark

Cllr Potter

18 For

12 Against

Cllr Wass elected

 

*Chairman’s casting vote

 

Recorded votes are detailed in Annex A.

 

            Recommendations 5, 6, 7 and 8

 

            The following recommendations 5, 6, 7 and 8 were moved by Councillor Clark      and seconded by Councillor Potter.

 

            Recommendation 5

 

That membership of  ...  view the full minutes text for item 10.

Supporting documents:

Supporting documents:

11.

Appointment of a Staff Champion

Elected Members to appoint a Staff Champion, in accordance with the motion carried at the Ordinary Meeting of Council held on 15 April 2021.

 

Results of the staff poll will be provided to Elected Members ahead of the meeting, to inform decision-making on this appointment.

Minutes:

It was reported that it was necessary for this item to be deferred to the next Ordinary Meeting of Council.  This item therefore stands deferred.

12.

Appointment of a Representative to the Local Enterprise Partnership - Overview and Scrutiny Board

To appoint a representative to the Local Enterprise Partnership – Overview and Scrutiny Board.

 

Note:  In accordance with the National Assurance Framework, nominated Members must not have taken part in any Local Enterprise Partnership decision-making in the past.  Current and past members and substitutes of the Local Enterprise Partnership Board and Infrastructure and Joint Assets Board are therefore precluded from this position.

Minutes:

It was moved by Councillor P Andrews and seconded by Councillor Riby that Councillor Burr be appointed to the Local Enterprise Partnership – Overview and Scrutiny Board.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

That Councillor Burr be appointed to the Local Enterprise Partnership – Overview and Scrutiny Board.

 

Voting record

17 For

13 Against

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Brackstone, Burr, Clark, Cussons, Frank, Garbutt Moore, Hope, Keal, Mason, Middleton, Potter, Raine, Riby, Thackray and Wass

Against

Councillors Arnold, Bailey, Cleary, Delaney, Docwra, Duncan, Goodrick, Graham, King, Mackenzie, Oxley, Raper and Windress

13.

Any other business that the Chairman decides is urgent

Minutes:

Councillor Clark proposed and Councillor Potter seconded the following motion:

 

“This Council defers implementation of the decision on free car parking made by Council on 15th April to the Policy and Resources Committee meeting on 27th May, with the Policy and Resources Committee recommendation to be the interim position adopted until the matter is consider further by Full Council on 24th June.”

 

Councillor Burr declared a personal, pecuniary and prejudicial interest as an owner of commercial properties in Ryedale.  Councillor Burr left the meeting at 8:15pm and did not participate in the debate or the vote on this item.

 

Councillor Garbutt Moore left the meeting at 8:25pm.

 

Upon being put to the vote the motion was carried.

 

Resolved

 

This Council defers implementation of the decision on free car parking made by Council on 15th April to the Policy and Resources Committee meeting on 27th May, with the Policy & Resources Committee recommendation to be the interim position adopted until the matter is consider further by Full Council on 24th June.

 

Voting record

15 For

11 Against

2 Abstentions

 

            Recorded vote

            For

Councillors J Andrews, P Andrews, Arnold, Brackstone, Clark, Cussons, Frank, Hope, Mason, Potter, Raine, Riby, Thackray, Wass, Windress

Against

Councillors Bailey, Cleary, Delaney, Docwra, Duncan, Goodrick, Graham, King, Mackenzie, Oxley and Raper

Abstain

Councillors Keal and Middleton

 

There being no further items of urgent business the meeting closed at 8:40pm.