Agenda

Budget Meeting, Council
Thursday, 18th February, 2021 6.30 pm

Venue: Virtual meeting

Contact: Ellen Walker  43455

Link: View live stream

Items
No. Item

1.

Meeting Etiquette

The Chairman to outline good practice guidance for virtual meetings.

2.

Apologies for absence

3.

Public Question Time

4.

Minutes

4a

Minutes of the Ordinary Meeting of Council held on 3 December 2020 (and reconvened on 10 December 2020)

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 3 December 2020 (and reconvened on 10 December 2020).

Supporting documents:

4b

Minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021

To approve as a correct record the minutes of the Extra-Ordinary Meeting of Council held on 27 January 2021.

Supporting documents:

5.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

6.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

7.

Announcements

To receive any announcements from the Chairman, the Leader and/or the Head of Paid Service.

8.

To Receive any Questions submitted by Members Pursuant to Council Procedure Rule 10.2 (Questions on Notice at Full Council)

8a

To Councillor Duncan, Leader of Council, from Councillor J Andrews

“In reference to Council support for people requiring to self isolate (£500)

i) How many people have applied to RDC?

ii) Of those applications, how many have been granted?”

8b

To Councillor Raper, Chairman of the Overview and Scrutiny Committee, from Councillor Clark

“As a member of the committee that overviews and scrutinizes the LEP, could you please update Council on the progress made?”

9.

To Receive a Statement from the Leader of the Council and to Receive Questions and Give Answers on that Statement

Supporting documents:

10.

Revenue and Capital Budgets and Setting of Council Tax 2021/22

A number of changes have been made to the papers presented to Policy and Resources Committee on 4 February 2021 to take account of the recommendation of the Committee to freeze Council Tax in Ryedale in 2021/22

 

In the covering report:

·         recommendation (iii) has been changed to reflect the proposal to freeze Council tax

·         the summary revenue budget positon in section 6.14 has been amended to show increased use of reserves (by £109k) to offset the impact of a Council Tax freeze

·         the s25 report has been updated in respect of the Council Tax freeze

 

A number of changes have been made to the Strategy document to reflect the increased use of reserves by £109k to offset the impact of the Council Tax freeze, in both the main text and the appendices (specifically appendices 2 and 5).

 

Annex A and Annex B are attached. Annex C is to follow.

 

With reference to Minute No. 36 (Financial Strategy 2021/2022) of the Policy and Resources Committee held on 4 February 2021 (copy attached), Councillor Duncan, Chair of the Policy and Resources Committee, will move:-

 

I           Budget 2021/2022

 

            That the revenue estimates for 2021/2022, as submitted in the Council’s Financial Strategy and Revenue Budget 2021/2022 Book be approved (copy enclosed).

           

II          Council Tax Base

 

            That it be noted that, in accordance with Minute No. 363(d)/2005 of the Policy and Resources Committee held on 8 December 2005, which was subsequently approved by Council at its meeting on 12 January 2006, Ryedale District Council has (pursuant to Section 101 of the Local Government Act 1972) delegated responsibility to adopt the Council Tax base to the Chief Executive and Chief Finance Officer in consultation with the Chairman of the Policy and Resources Committee. The Council calculated the amounts for the year 2021/22, in accordance with regulations made under Section 31B of the Local Government Finance Act 1992, as amended, as set out in Annex A.

 

III         District/Parish Council Tax Rates

 

            That the following amounts be now calculated by the Council for the year 2021/22, in accordance with Sections 31A, 31B and 34 to 36 of the Local Government Finance Act 1992, as amended (the Act):

 

            (a)        District/Parish Gross Expenditure

 

                        £28,753,239.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(2) of the Act.

 

(b)       Income (including Government Grants and Collection Fund Surpluses)

 

                        £23,248,997.00 being the aggregate of the amounts, which the Council estimates for the items, set out in Section 31A(3) of the Act.

 

            (c)        District/Parish Council Tax Requirement

 

                        £5,504,242.00 being the amount by which the aggregate at Part III(a) above exceeds the aggregate at Part III(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year.

 

            (d)        Basic Amount of Tax (including Parish Precepts)

 

                        £252.48 being the amount at Part III(c) above, all divided by the amount at Part II above, calculated by the Council, in accordance with Section 31B of the Act, as the  ...  view the full agenda text for item 10.

Supporting documents:

11.

Treasury Management Strategy Statement and Annual Investment Strategy 2021/22

Supporting documents:

12.

Appointment of Independent Remuneration Panel Member

Presented directly to Full Council with the consent of the Chairman of the Policy and Resources Committee.

Supporting documents:

13.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

Policy and Resources Committee - 4 February 2021

13a

Minute 31 - HR Policy Revision - Leave and Flexible Working Policies

Supporting documents:

13b

Minute 32 - Milton Rooms Progress Report, and Grant Request

Supporting documents:

13c

Minute 33 - Car Parking Strategy

Supporting documents:

13d

Minute 34 - Revenue and Capital Budget Monitoring - Q3 2020/21

Supporting documents:

14.

Motions on Notice Submitted Pursuant to Council Procedure Rule 11

14a

Proposed by Councillor Keal and seconded by Councillor Mason

“Major flood defences in Malton, Norton and Old Malton protect hundreds of properties adjacent to the River Derwent, but in January 2021 Norton on Derwent has yet again been affected by serious and significant  flooding

 

In 2000 this council agreed to abandon badly needed major improvements to permanent flood protection for Norton when agreeing to NYCC plans to protect Malton and Old Malton. Recent events illustrate that this was an unsound decision.

 

We call on council to commit up to £2.5 million of reserves to contribute to partnership funding a permanent pumping solution for Norton to prevent surface water and sewer flooding occurring when water levels in the River Derwent are high.

 

The ARUP report of 2015 identified and costed the work required to protect homes and businesses in Norton and must now need to be acted on.

 

We further call on council to request that officers enter into immediate talks with Yorkshire Water, the Environment Agency and NYCC to seek funding contributions towards the scheme that will be required to build a permanent pumping solution.

 

Following recent events in Norton, when flood waters were only kept out of homes and businesses by 24/7 pumping, and property was yet again surrounded by raw sewage – this matter to be considered urgent and requiring immediate action.”

14b

Proposed by Councillor P Andrews and seconded by Councillor Burr

“Pursuant to Council Procedure Rule 23.1, the Council hereby suspends Council Procedure Rule 11.4 to allow the full debate of the following motions (items 14c & 14d) at the meeting, without standing referred to committee.”

14c

Proposed by Councillor P Andrews and seconded by Councillor Burr

“The Council is concerned to encourage true democracy at every level of local administration and notes that charges made by Ryedale for carrying out by-elections can be prohibitive and discouraging. This council therefore waives all charges for carrying out by-elections for Parish and Town Councils, provided that the Parish or Town Council shall reimburse the cost of hiring poll stations.”

14d

Proposed by Councillor P Andrews and seconded by Councillor Burr

“The Council is concerned to ensure that there is full accountability and transparency in the management of the Council. There is an urgent need to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period. It is considered that the historic instances of bullying uncovered by the Scrutiny Committee and the disastrous historic outcome of the IESE investigation would not have arisen if there had been proper direct relations between members and staff.

 

In order to remedy this weakness in the Council's administration, the Council hereby recommends that the Head of Paid Service establishes a Joint Works Group (JWG), to sit alongside other consultation bodies,  with a responsibility to report to members but no decision-making powers. The membership of the JWG shall be determined by the Head of Paid Service.  The JWG shall meet quarterly, and the first meeting of the JWG shall be held within 28 days of this meeting. The JWG shall determine all matters of internal procedure relating to its own operation and all meetings of JWG shall be confidential and press and public shall be excluded. The purpose of the JWG will be to ensure member involvement in staff welfare and working conditions in order to promote morale during this difficult period.  Once this difficult period (Covid-19 pandemic) ends, the Head of Paid Service will review the continuance of  the JWG.”

15.

To receive notice of urgent business resolved at Committees

In accordance with the Constitution, decisions taken as a matter of urgency must be reported to the next available meeting of the Council, together with the reasons for urgency.

Policy and Resources Committee - 12 November 2020

15a

Budget to bring full LGR proposals to completion

Supporting documents:

16.

Exempt Information

To consider a resolution to exclude the press and public from the meeting during consideration of the following item 17a (Minute 38 – Proposal for Light Industrial Starter Units), as provided by paragraph 3 of Schedule 12A of Section 100A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The public interest test has been considered and, in all the circumstances of the case, the public interest in maintaining the exemption is considered to outweigh the public interest in disclosing the information

17.

To consider for Approval the Recommendations in respect of the following exempt Part 'B' Committee Items:

Policy and Resources Committee - 4 February 2021

17a

Minute 38 - Proposal for Light Industrial Starter Units

Supporting documents:

18.

Any other business that the Chairman decides is urgent