Agenda and draft minutes

Council
Thursday, 11th April, 2019 6.30 pm

Venue: Council Chamber, Ryedale House, Malton

Contact: Simon Copley  277

Recording: Listen to the recording

Items
No. Item

69.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Acomb, Burr, Keal and Maud.

 

70.

Public Question Time

Minutes:

There were no public questions.

 

71.

Minutes

To approve as a correct record the minutes of the Full Meeting of Council held on 21 February 2019.

Supporting documents:

Minutes:

The minutes of the Ordinary Meeting of Council held on 21 February 2019 were presented.

 

Resolved

 

That the minutes of the Ordinary Meeting of Council held on 21 February 2019 be approved and signed by the Chairman as a correct record.

 

72.

Urgent Business

To receive notice of any urgent business which the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were no items of urgent business.

 

73.

Declarations of Interest

Members to indicate whether they will be declaring any interests under the Code of Conduct.

 

Members making a declaration of interest at a meeting of a Committee or Council are required to disclose the existence and nature of that interest.  This requirement is not discharged by merely declaring a personal interest without further explanation.

Minutes:

The Chairman advised that the declarations of all members of North Yorkshire County Council would be taken as read if required.

 

74.

Announcements

To receive any announcements from the Chairman and/or the Head of Paid Service.

Minutes:

The Chairman advised that he would be making a statement later in the meeting.

 

 

75.

To consider for Approval the Recommendations in respect of the following Part 'B' Committee Items:

Policy and Resources Committee – 14 March 2019

 

Minute 94. Kerbside Recycling Service - Additional Funding Proposals to Increase Recycling

 

Overview and Scrutiny Committee – 21 March 2019

 

Minute 103. Scrutiny Review on Climate Change

Supporting documents:

Minutes:

POLICY AND RESOURCES COMMITTEE – 14 MARCH 2019

 

Minute 94 – Kerbside Recycling Service

 

It was moved by Councillor Ives and seconded by Councillor S Arnold that the following recommendations of the Policy and Resources Committee be approved and adopted.

 

That Council be recommended to approve:

i. The procurement of one additional recycling vehicle to provide operational resilience for planned maintenance and cover and to provide additional potential capacity to enable the further development of options to increase the current recycling service offered to residents and businesses 

ii. An increase in the revenue budget of £100,000 per year to cover the lease costs and anticipated associated increased operating costs of one additional recycling vehicle including resources* 

iii. A capital budget totalling £100,000 for the procurement of 25,000 blue boxes (with 44 litre capacity) for paper and cardboard collections following a risk assessment for the kerbside collection service to ensure safe manual handling working procedures (£75,000) and for the refurbishment of all mini recycling centres (£25,000)  

iv. To revise the current household waste collection policy to provide boxes for all recycling materials, removing the use of bags for paper and cardboard to ensure safe working procedures and to provide additional boxes upon request 

v To endorse the development and delivery of a proactive campaign to raise awareness of the current kerbside recycling collection service provided to all residents and approve one-off additional expenditure of £20,000 in 19/20 through the use of reserves. 

vi. That officers continue to assess the potential impacts for Ryedale District Council of the planned changes with the new DEFRA Resources and Waste Strategy in particular the proposed introduction of food waste collection and to submit further reports to members as details become available to allow officers to undertake the necessary preparatory work for possible future delivery subject to member approval. 

* this figure only covers the cost of operational resilience for planned maintenance and cover and a forecast for two additional members of staff on the basis that recycling increases as a consequence of a proactive campaign to raise awareness of what can be recycled now as part of the kerbside recycling collection service.  It is possible that a further decision for additional revenue budget would be required if further additional resources were required to cover revised collection rounds to cope with increased capacity and demand once there is evidence to demonstrate a revised business case.  The cost would be pro-rata in 19/20 circa £45,000.

 

Councillor P Andrews proposed and Councillor Jowitt seconded the following amendment;

 

Add

 

(vii)      That officers be instructed to prepare a report on the implication of doing weekly green bin collections during the school holidays

 

Upon being put to the vote the amendment was lost.

 

Voting record

2 For

24 Against

 

Councillor Clark proposed and Councillor Thornton seconded the following amendment:

 

Amend (i) to (i) (a) and add;

 

(b) Before proceeding with (a) officers are requested to investigate and report on the feasibility of using electric/hydrogen vehicles. The report to come back to  ...  view the full minutes text for item 75.

76.

Proposed Amendment to the Timetable of Meetings at the Request of the Chairman of the Overview and Scrutiny Committee - Constitution Working Party

Council Procedure Rule 2.1. xiv - Consider any other business specified in the summons to the meeting and reports of the Overview and Scrutiny Committee for debate.

 

An issue has arisen in relation to the future arrangements for meetings of the Constitution Working Party.

 

Council is requested to approve the following recommendation:

 

    i.       To add to the Timetable of Meetings the following note:

 

“The Constitution Working Party must meet at least once per municipal year”

 

   ii.       That a meeting of the Constitution Working Party take place on 20 June 2019

 

Minutes:

It was moved by Councillor and seconded by Councillor Thornton that the following amendment to the Timetable of Meetings be approved and adopted.

 

That Council be recommended to approve:

 

               i.        To add to the Timetable of Meetings the following note:

“The Constitution Working Party must meet at least once per municipal year”

 

              ii.        That a meeting of the Constitution Working Party take place on 20 June 2019

 

Upon being put to the vote the motion was carried.

 

Resolved

 

               i.        That the following note be added to the Timetable of Meetings:

“The Constitution Working Party must meet at least once per municipal year”

 

              ii.        That a meeting of the Constitution Working Party take place on 20 June 2019

 

Voting Record

14 For

7 Against

1 Abstentions

 

77.

Any other business that the Chairman decides is urgent

Minutes:

The Chairman proposed and Councillor Clark seconded that thanks be given and recorded for the exemplary public service of the following Members who were not standing for re-election.

 

Councillors Acomb, Val Arnold, Ives, Jainu-Deen, Jowitt, Maud, Sanderson, Thornton and Wainwright.

 

Voting record

22 For

0 Against

0 Abstentions

 

There being no other items of urgent business, the meeting closed at 8.45 pm.