Agenda and minutes

Apologies for absence were received from Councillors Paul Andrews, Steve Arnold, Val Arnold, Bailey, Gardiner and Di Keal.

To approve as a correct record the minutes of the Ordinary Meeting of Council held on 6 July 2017.

The minutes of the Ordinary Meeting of Council held on 6 July 2017 were presented.

Resolved

That the minutes of the Ordinary Meeting of Council held on 6 July 2017 be approved and signed by the Chairman as a correct record.

There was one item of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended):

Two recommendations will be considered relating to the recruitment and selection for the permanent Chief Executive post  in Minutes 27 (Future Arrangements - Job Specification) and 28 (Future Arrangements - Recruitment Process) from the meeting of the Senior Management Contracts Working Party on 29 August 2017.

The reason for urgency was to allow the recruitment process for a new Chief Executive to commence immediately.

The following interests were declared:

Councillor Sanderson declared a personal non-pecuniary but not prejudicial interest in agenda item 10 (Police and Crime Commissioner Proposal on Future Governance of North Yorkshire Fire and Rescue Service) as the consultation had been considered by the Executive at North Yorkshire County Council.

Councillor Goodrick declared a personal non-pecuniary but not prejudicial interest in agenda item 10 (Police and Crime Commissioner Proposal on Future Governance of North Yorkshire Fire and Rescue Service) as the consultation had been considered by a scrutiny committee of North Yorkshire County Council, of which she was a member, and she had also been involved when the Executive debated it.

Councillors Burr and Duncan declared personal non-pecuniary but not prejudicial interests as members of the North Yorkshire County Council.

To receive any announcements from the Chairman and/or the Head of Paid Service.

The Chairman announced that he had attended the following:

·        Yorkshire Day in Sheffield on 1 August, where there had been a good turnout from Ryedale civic bodies;

·        Further school events;

·        The British Cycling Championships at Ampleforth, where he had had the privilege of both starting and finishing the race.

Valedictory - The Chairman noted that it was Janet Waggott's last Full Council meeting as Chief Executive as she would be leaving the Council to take up a new post and, on behalf of the Council, the Chairman  thanked her for her efforts and commitment over the years in the post.

There were no questions on notice.

Policy & Resources Committee - 24 August 2017

Minute 11 - Exempt Information

That under Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following item as it contains information relates to an individual.

Minute 12 - Options for the Interim Arrangements for the Post of Chief Executive (to follow)

Policy and Resources Committee - 24 August 2017

Minute 11 - Exempt Information

A procedural motion to move into exempt was proposed by Councillor Ives and seconded by Councillor Burr.

Upon being put to the vote the motion was carried.

Resolved

            That under Paragraph 1 of Part 1 of Schedule 12A of the Local             Government Act 1972 (as amended), the public be excluded from the           meeting for the following item as it contains information relates to an   individual.

Voting Record

24 For

0 Against

0 Abstentions

Minute 12 - Options for the Interim Arrangements for the Post of Chief Executive

It was moved by Councillor Ives and seconded by Councillor Wainwright that the following recommendations of the Policy and Resources Committee be approved and adopted.

That Council be recommended to approve:

            (i)  That the Deputy Chief Executive be appointed as the Interim Chief       Executive of Ryedale District Council and Head of Paid Service for up        to 6 months, with the option to extend on a month by month basis, if    necessary, by the Senior Management Contracts Working Party sitting           as the Appointments Sub-Committee;

(ii)That the reassignment of the statutory duties of Electoral Registration Officer and Returning Officer be approved, in the interim, to the             following Officer:

                 (a) Electoral Registration Officer - Principal Specialist -                                      Democracy 

                 (b) Returning Officer - Principal Specialist - Democracy

Councillor Goodrick moved and Councillor Cleary seconded the following amendment:

            "To return to the original recommendation by the Senior Management             Contracts Working Party:

That NYCC are authorised to make the selection of the Head of Paid Service on an interim basis of up to 6 months, such a person to be employed by NYCC and seconded to RDC on a part-time basis approximately 3 days per week."

Upon being put to the vote the amendment was lost.

Recorded vote

For - Councillors Joy Andrews, Clark, Cleary, Duncan, Goodrick, Ives, Oxley, Potter, Sanderson and Thornton.

Against - Councillors Acomb, Burr, Cowling, Cussons, Frank, Hope, Jainu-Deen, Jowitt, Maud, Raper, Elizabeth Shields, Wainwright and Windress.

Abstention - Councillor Farnell.

Upon being put to the vote the motion was then carried.

Resolved

That Council approve:

            (i)  That the Deputy Chief Executive be appointed as the Interim Chief       Executive of Ryedale District Council and Head of Paid Service for up        to 6 months, with the option to extend on a month by month basis, if    necessary, by the Senior Management Contracts Working Party sitting           as the Appointments Sub-Committee;

(ii)That the reassignment of the statutory duties of Electoral Registration Officer and Returning Officer be approved, in the interim, to the             following Officer:

                 (a) Electoral Registration Officer - Principal Specialist -                                      Democracy 

                 (b) Returning Officer - Principal Specialist - Democracy

Recorded vote

For - Councillors Acomb, Burr, Cowling, Cussons, Frank, Hope, Jowitt, Maud, Raper, Elizabeth Shields, Wainwright and Windress.

Against - Councillors Joy Andrews, Clark, Duncan, Goodrick, Ives, Jainu-Deen, Oxley, Potter, Sanderson and Thornton.

Abstention - Councillors Cleary and Farnell.

The Chief Executive submitted a report (previously circulated) which presented the options contained within the consultation document: Working Better Together - Options to improve collaboration between Fire and Police services in North Yorkshire.

A copy of North Yorkshire Fire and Rescue Authority’s counter-proposal to the PCC’s business plan regarding governance of North Yorkshire Fire and Rescue Service had also been circulated.

Councillor Ives moved and Councillor Sanderson seconded the following motion:

That Ryedale District Council recommend the Representation Model.

Resolved

       That Ryedale District Council recommend the Representation Model.

Voting Record

19  For

0  Against

4  Abstentions

There was one item of urgent business:

Recruitment and Selection for the Permanent  Chief Executive Post - Minutes 27 (Future Arrangements - Job Specification) and 28 (Future Arrangements - Recruitment Process) of the meeting of the Senior Management Contracts Working Party on 29 August 2017.

It was moved by Councillor Ives and seconded by Councillor Burr that the following recommendations of the Senior Management Contracts Working Party be approved and adopted:

That the following future arrangements be agreed for the job specification for the post of Chief Executive:

(i)         Hours from a minimum of 3 days a week to a maximum of full    time;

(ii)        The existing job description and person specification;

(iii)       A salary band of £80-95k pa, with no car allowance.

That the following arrangements be agreed for the recruitment process for the post of Chief Executive:

(i)         That quotes be sought from North Yorkshire County Council and           from recruitment agencies for running the process;

(ii)        That if the County Council was a third or more cheaper than the            recruitment agencies, they be selected to run the process, and if             not a quote from an agency be accepted;

(iii)       That the quotes be shared with Members of the Working Party;

(iv)       That the recruitment process be started immediately and the     organisation appointed be             asked to distribute the suggested   timetable by email/post;

(v)        That the Appointments Sub-Committee meet to review the        applications received and    be involved in all aspects and stages of the selection process for the post of Chief Executive.

Upon being put to the vote the motion was carried.

Resolved

That the following future arrangements be agreed for the job specification for the post of Chief Executive:

(i)         Hours from a minimum of 3 days a week to a maximum of full    time;

(ii)        The existing job description and person specification;

(iii)       A salary band of £80-95k pa, with no car allowance.

That the following arrangements be agreed for the recruitment process for the post of Chief Executive:

(i)         That quotes be sought from North Yorkshire County Council and           from recruitment agencies for running the process;

(ii)        That if the County Council was a third or more cheaper than the            recruitment agencies, they be selected to run the process, and if             not a quote from an agency be accepted;

(iii)       That the quotes be shared with Members of the Working Party;

(iv)       That the recruitment process be started immediately and the     organisation appointed be             asked to distribute the suggested   timetable by email/post;

(v)        That the Appointments Sub-Committee meet to review the        applications received and    be involved in all aspects and stages of the selection process for the post of Chief Executive.

Voting Record

24 For

0 Against

0 Abstentions

There being no other business, the meeting closed at 8.12pm.