Agenda and minutes

To elect a Chairman of the Council for the ensuing year.

It was moved by the Chairman and seconded by Councillor S Arnold that Councillor Oxley be elected Chairman of the Council for the ensuing year.

It was moved by Councillor Keal and seconded by Councillor Frank that Councillor Mrs Shields be elected Chairman of the Council for the ensuing year.

Upon being put to the vote the nomination for Councillor Oxley was declared carried.

Resolved

That Councillor Oxley be elected Chairman of the Council for the ensuing year until his successor becomes entitled to act as Chairman.

Councillor Oxley thereupon took the Chair, having first made the Declaration of Acceptance of Office as Chairman of Ryedale District Council, and thanked Members for his election.

Voting record

For Councillor Oxley 16

For Councillor Mrs Shields 11

The Chairman proposed and Councillor Cleary seconded a vote of thanks to Councillor Gardiner.

Upon being put to the vote the motion was carried.

The Chairman then thanked the retiring Chairman, Councillor Gardiner, for the efficient, able and courteous manner in which he had carried out his duties and highlighted the excellent work he had done for his charities. The Chairman concluded by presenting a Past Chairman’s Badge to Councillor Gardiner.

Councillor Gardiner responded and thanked his Chaplains, Andrew De Smet and Susan Binks and Members and Officers of the Council for their support during his term of Office as Chairman of the Council.

Mrs Gardiner then invested Mrs Oxley with the Chairman’s Consort’s chain and badge of office.

To elect a Vice Chairman of the Council for the ensuing year.

It was moved by Councillor Clark and seconded by Councillor Frank that Councillor Wainwright be appointed Vice Chairman of the Council for the ensuing year.

Resolved

That Councillor Wainwright be appointed Vice Chairman of the Council for the ensuing year.

Having first made the Declaration of Acceptance of Office, as Vice Chairman of the Council, Councillor Wainwright thanked Members for his appointment. The Chairman then invested Councillor Wainwright with the Vice Chairman’s Chain and Badge of Office. Councillor Wainwright announced that his consort was to be Mrs Wainwright who would be invested with the Vice Chairman’s consort’s chain and badge of office at a later date.

Apologies for absence were received from Councillors Bailey and Maud.

To approve as a correct record the minutes of the Annual Meeting of Council held on 17 May 2016.

The minutes of the Annual Meeting of Council held on 17 May 2016 were presented.

Resolved

That the minutes of the Annual Meeting of Council held on 17 May 2016 be approved and signed by the Chairman as a correct record, subject to the Annex to the minutes being amended to show Councillor S Arnold, not Councillor V Arnold as Vice Chairman of Policy and Resources Committee..

Voting record

26 For

2 Abstentions

There were no items of urgent business which the Chairman considered should be dealt with as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972 (as amended).

Councillors V Arnold, Duncan, Goodrick and Sanderson declared a personal non pecuniary but not prejudicial interest as Members of North Yorkshire County Council.

The Chairman announced:

a)    That his Chaplain was to be Father Anthony Pritchett

b)    That his Charities for the year were to be Ryedale Charities Together

In accordance with the Council Constitution (Part 4 – Rules of Procedure) the Council may, at its Annual Meeting, elect a Leader of the Council and appoint a Deputy Leader of the Council for the ensuing year. It follows from the wording of the Constitution that the Council can decline to make these appointments.

It was reported that in accordance with the Council Constitution (Part 4 - Rules of Procedure) the Council may at its Annual Meeting elect a Leader of the Council and a Deputy Leader of the Council for the ensuing year.

It was proposed by Councillor Ives and seconded by Councillor S Arnold that Ryedale District Council not elect a Leader of the Council or a Deputy Leader of the Council for the ensuing year.

Upon being put to the vote the motion was carried.

Resolved

That a Leader and Deputy Leader of the Council not be appointed;

Voting Record

Unanimous

a)    Committees for 2017/2018

b)    The allocation of seats on Committees between political groups and the appointment of Members to Committees

c)    The appointment of Chairmen and Vice Chairmen of Committees

The Chief Executive submitted a report (previously circulated) which detailed the following:

A. Committees for 2017-2018

In accordance with the Council’s Constitution, the Council was requested to appoint the Committees as indicated in Annex A or alternative option as presented to the Council by the Chief Executive.

B. The allocation of seats on Committees between political groups and the appointment of Members to Committees

Ryedale District Council was to be treated as being divided into different political groups for the purposes of the Local Government & Housing Act 1989, because at least one political group had been constituted in the prescribed way.

The Local Government & Housing Act 1989 required the distribution of seats on committees and sub-committees to be on the basis of political proportionality so far as ‘reasonably practicable’ unless different provision is made in such manner prescribed by regulations and without any Member voting against them.

Members considered the recommendations in the report.

Recommendation 1

It was moved by Councillor Ives and seconded by Councillor S Arnold that the Council divide Committee seats between political groups in accordance with the allocation shown at Annex A1 of the report..

Upon being put to the vote the motion was carried.

Resolved

That the Council divides Committee seats between political groups as set out in Annex A1 of the report

Voting record

21 For

7 Against

Recommendation 4

With reference to recommendation 4 of the report, Members were reminded that the Annual Meeting of Council elected the Chairmen and Vice Chairmen of Committees, with the exception of the Licensing Committee.

It was recommended that the Licensing Committee appoint its own Chairman and Vice-Chairman at its next meeting.

Nominations were then sought for the Chairmen and Vice Chairmen of Committees.

Names were provided by Group Leaders to populate Annex B of the report.

The recommendations 2-3 and 5-6 were moved and seconded en bloc, as follows:

Recommendation 2

That membership of the Committees be that shown in Annex B.

Recommendation 3

That the Membership of the Licensing Committee be the same as appointed to the Planning Committee.

Recommendation 5

That the terms of reference of the Policy & Resources Committee, Licensing Committee, Overview & Scrutiny Committee, Planning Committee and the Scheme of Officer Delegation are those set out in Part 3 of the Council’s Constitution as amended.

Recommendation 6

That the Chief Executive be authorised to make consequential amendments to the Constitution arising from the changes referred to above.

Upon being put to the vote, the motion was carried.

Voting Record

Unanimous

Resolved

a)    That the Council divides Committee seats between political groups as set out in Annex A1 of the report

b)    That membership of Committees be as indicated at Annex A to these minutes

c)    That the membership of the Licensing Committee be the same Members as appointed to the Planning Committee

d)    That, with the exception of the Licensing Committee Chairman and Vice Chairman, who were to be appointed at the next Committee meeting, the Chairmen and Vice-Chairmen of Committees be appointed  ...  view the full minutes text for item 10.

To change the Council's representative to the following organisations from Councillor Cowling to the Leader of the Council;

·         North Yorkshire County Council - Ryedale Area Committee (All Wards)

·         North Yorkshire, City of York and East Riding Strategic Housing Board (All Wards)

·         York, North Yorkshire and East Riding Local Enterprise Partnership Board (All Wards) inc.

Ø  Infrastructure Programme Board

Ø  Joint Committee

Ø  Spatial Planning and Transport Board

The Chairman deferred this item to the next Ordinary meeting of Full Council.

There being no items of urgent business, the meeting closed at 4.35 pm.